HomeMy WebLinkAboutPR 23813: RATIFY THE EMERGENCY INSTALLATION OF DIRECTIONALLY DRILLED 16" CASING AND 12" GRAVITY SEWER IN SABINE PASS City of
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INTEROFFICE MEMORANDUM
Date: June 17, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 23813 —Ratify the Emergency Installation of Directionally Drilled 16"
Casing and 12" Gravity Serwer in Sabine Pass
Introduction:
The intent of this Agenda Item is for the City Council to ratify the emergency repair of the
sanitary sewer that crosses Hwy 87 at Pearl Street in Sabine Pass that was found to be 6" steel
pipe.
Background:
The line was to be pipe burst under the existing Sabine Pass Pipe Bursting Contract. The City's
sewer maps show the pipe crossing Hwy 87 as 12". However, during construction it was found
to be a 6" pipe, but steel pipe cannot be replaced by pipe bursting and the system requires the
upsizing the 6" pipe to a 12" inch pipe! This 6" line is connected to 12" sewers both upstream
and downstream. The 6" pipe is restricting the sewer flow, resulting in serious issues at the
school, motel, and residential areas. The only method available to solve this problem is by
directional drilling a 16" HDPE casing under the highway for the insertion of the 12" HDPE
sewer line and all related appurtenances. Global Drilling Inc. completed the project for the total
amount of$184,320.00.
Budget Impact:
The total budgetary impact is $184,320.00 and funding is available in Account No. 405-40-000-
8516-00-00-000, Project No. WS0016-CON.
Recommendation:
It is recommended that the City Council approve Proposed Resolution No.23813, ratifying the
emergency installation as described/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 23813
6/17/2024 cv
Page 1 of 3
RESOLUTION NO.
A RESOLUTION RATIFYING THE CITY MANAGER'S
DECISION TO AUTHORIZE THE EMERGENCY
INSTALLATION OF 16" CASING AND 12" GRAVITY
SEWER IN SABINE PASS, FOR THE TOTAL NOT TO
EXCEED AMOUNT OF $184,320.00; THE FUNDING FOR
THIS PROJECT IN WATER UTILITIES ACCOUNT NO.
405-40-000-8516-00-00-000,PROJECT NO.WS0016-CON,IS
CONTINGENT UPON THE APPROVAL OF A BUDGET
AMENDMENT VIA ADOPTION OF PROPOSED
ORDINANCE NO. 7256
WHEREAS,the City's sewer map records show that the sanitary sewer that crosses State
Hwy 87 at Pearl Street in Sabine Pass as a 12" line; however, during construction it was found to
be a 6" steel pipe; and
WHEREAS, this 6" steel pipe cannot be replaced by pipe bursting and requires upsizing
to a 12" inch pipe due to sewer flow restriction, which is a main problem for sewer backup,
resulting in serious issues at the school, motel, and residential areas; and,
WHEREAS,the only method available is to direction drill a 16"casing under the highway
and replace the 6" sewer line with the insertion of 12" HDPE pipe; and,
WHEREAS,the emergency installation memo(Exhibit"A")issued by the City Manager
on February 19, 2024, to Global Drilling Inc. provided for an estimated expenditure amount of
$120,000.00; and,
WHEREAS,Global Drilling Inc. completed the project in the amount of$184,320.00 with
the daily reports and invoices attached hereto (Exhibit "B"); and,
WHEREAS, pursuant to Section 252.022(a)(1) this purchase is authorized because of a
public calamity that requires the immediate appropriation of money to relieve the necessity of the
municipality's residents or to preserve the property of the municipality; and,
WHEREAS, it is authorized pursuant to Section 252.022(a)(3) of the Local Government
Code because of the unforeseen damage to public machinery, equipment, or other property.
PR No. 23813
6/17/2024 cv
Page 2 of 3
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, City Council hereby ratifies the City Manager's decision to authorize the
emergency installation for the total not to exceed amount of$184,320.00(invoice and daily reports
attached as Exhibit "B") from Account No. 405-40-000-8516-00-00-000, Project No. WS0016-
CON; and,
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the
Meeting of the City Council.
READ, ADOPTED, AND APPROVED this day of , 2024
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
•
AYES: Mayor
Councilmembers:
•
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Ja - Black
Inte City Attorney
PR No. 23813
6/17/2024 cv
Page 3 of 3
APPROVED FO ISTRATION:
Ronald Burton, CP alvin Matthews, P.E.
City Manager Water Utilities Director
AP OVED AS TO THE AVAILABILITY
OF FUNDS:
�e, ) 6k2e/.[.P(mot" atilieLDLA_
Lyn a(Lyn) Boswell, MA, ICMA-CM Clifton Williams, CPPB
Director of Finance Purchasing Manager
Exhibit "A"
Call'of 1,41
nrt rtltur
Tip vus
INTEROFFICE MEMORANDUM
Date: February 19,2024
To: Ronald Burton, City Manager `'
From: Calvin Matthews, P.E., Water Utilities Director 4 /NC/
RE: Emergency Installation of Directionally Drilled 16" Casing and 12" Gravity Sewer in
Sabine Pass
The sanitary sewer that crosses Hwy 87 at Pearl Street in Sabine Pass was found to be a 6"steel
pipe. This line was to be pipe burst under the existing Sabine Pass Pipe Bursting Contract, but
steel pipe cannot be replaced by pipe bursting and the system cannot upsize a pipe from 6" to
12" which is the size of pipe shown on the City's GIS maps. This 6" line is connected to 12"
sewers both upstream and downstream and is causing the sewers on the west side of Hwy 87 to
backup causing issues at the school,motel, and residential areas.
The only method available to replace this pipe is by directional drilling a 16" HDPE casing
under the highway for the insertion of the 12" HDPE sewer line and all related appurtenances.
The estimated expenditure for the pipe replacement is expected to be $120,000.00.
I, Ronald Burton.hereby approve the emergency change order to Global Drilling, Inc.
Ron Bu
City anager
"Remember, we are here to serve the Citizens of Port Arthur"
Exhibit "B"
I
Exhibit "B"
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GLOBAL DRILLING,INC. GLOBAL DRILLING,INC.
CL'B AL MOM Interstate 10 Wnnre.Texas 77885,U6449941nterstate 10 Wm*,texas 71865,USA
T'.*18W 950 8720,E iMoQQoWlo111i,wr•1e01 958672t3E Irio098baldnl8,geeulpmem corn
)RILLIM6.11t. w wnw.pbaltlrilrmeapipmem.tom w'.ewedewleinlmeausmew.wm
INVOICE
Date
Attn: ACCOUNTING June 21,2024
Port Arthur,TX 77641
Project Name:EMERGENCY INSTALLATION OF DIRECTIONAL DRILLED 16"CASING AND 12"GRAVITY SEWER IN SABIBNE PASS Ref,No.
Ref:INTEROFFICE MEMORANDUM dated February 19,2024 PA2024-009-1
Location Hway 87(Gulfway Dnve)&Pearl St Intersection,Sabine Pass (2nd Invoice)
CURRENT CONTRACT ACTUAL COMPLETED COMPLETED WORK
REM DESCRIPTION UNIT _- - __ UNITPMCE TOTAL PRICE PEMARKS
No. GTE UNIT PRICE TOTAL QV UNIT PRICE TOTAL is PREVIOUS TOO
(2nd Invoice-Additional Works)
AS OF JUNE 20,2024
1 -Installation of 140LF of 12.HOPE Pipe by Sip Lnng LS 1 65,320.00 65,320.0 10.00% 1 65,320.00 65,320.0
8 Directional Drilling
-Service connection In front of Post Once in Tremont St r
including tap an existing sanitary sewer pipe.connection to One
existing sanitary sewer service line,excavation.bacldll,
surface restoration
-Wellpont/Dewatenng
TOTAL DUE I I 65,320.00
Terms and Conditions:
Amount in Words SUS Dollars):Sixty Five Thousand Three Hundred Twenty Only
For:
GLOBAL DRILLING.INC.
JASMIN BERSOBIO
EMERGENCY INSTALLATION OF DIRECTIONAL DRILLED 16" CASING
AND 12" GRAVITY SEWER IN SABIBNE PASS
APRIL 4, 2024
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