HomeMy WebLinkAboutPR 23822: CHANGE ORDER NO. 3 WAYFINDING SIGNS INTEROFFICE MEMORANDUM
Date: July 2, 2024
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. 23822—Change Order No. 3 to the Contract with Preferred Facilities
Group—USA, LLC for the Construction of Wayfinding Signs for the
Wayfinding and Monument Signage Program
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 23822
authorizing the City Manager to execute Change Order No. 3 to fabricate backplates for the
existing primary and secondary monument signs in the amount of$24,500.00 and to perform
water line taps at the monument signs located at 2838 Highway 365 in the amount of
$18,300.00 and 444 4th Street in the amount of$1,900.00 increasing the contract amount by
$44,700.00 for a new projected budgetary impact of$1,179,869.79.
Background:
Pursuant to Resolution No. 23-095,the City of Port Arthur entered into a contract with Preferred
Facilities Group—USA,LLC of Port Arthur, Texas for the construction of wayfinding signs for
the wayfinding and monument signage program for the City of Port Arthur. Pursuant to
Resolution No. 24-100, Change Order No. 1 was approved,decreasing the cost by removing the
railroad signage from the scope of work ($120,559.61), extending the contract by 80 days,
installing landscape edging around the City Hall sign ($747.00), installing concrete turndowns
on the signs on Hwy 365 and Gulfway Drive ($10,569.00), decreasing the cost by installing
stone look panels instead of concrete columns ($2,447.00)which decreased the contract amount
by $111,690.61 for a new projected budgetary impact of $1,125.439.79 and extending the
contract time by 80 days. Pursuant to Resolution No. 24-144,Change Order No.2 was approved
to remove the existing City Hall sign, enlarge the font size and add the address to the sign
increasing the contract by $9,730.00 and to extend the contract time by 21 additional days.
Preferred Facilities Group—USA,LLC of Port Arthur submitted Change Order No.3 to fabricate
backplates on the existing primary and secondary monument signs to remove the halo effect of
the signs in the amount of$24,500.00. This change order will also allow for a UG street bore to
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
the be performed at the primary monument sign located at 2838 Highway 365 in the amount of
$18,300.00 and for the water line for the secondary monument sign located at 444 4th Street to
be run over the portico in the amount of$1,900.00. This will increase the contract by$44,700.00
for a new projected budgetary amount of$1,179,869.79.
Budget Impact:
Funding in the amount of$1,179,869.79 ($1,029,740.13 is available for this purpose in
Account Number 140-15-600-5470-00-20-000 Project Number H01020 and $150,129.66 is
available in Account Number 307-25-067-8525-00-10-000 Project Number PR0009-OTH).
Recommendation:
It is recommended that the City Council approve P.R.No. 23822 authorizing the City Manager
to execute Change Order No. 3 to fabricate backplates for the existing primary and secondary
monument signs in the amount of$24,500.00 and to perform water line taps at the monument
signs located at 2838 Highway 365 in the amount of $18,300.00 and 444 4th Street in the
amount of $1,900.00 increasing the contract amount by $44,700.00 for a new projected
budgetary impact of$1,179,869.79.
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. #23822
07/07/2024 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 3, TO THE CONTRACT WITH PREFERRED
FACILITIES GROUP — USA, LLC OF PORT ARTHUR, TEXAS FOR
THE CONSTRUCTION OF WAYFINDING SIGNS FOR THE
WAYFINDING AND MONUMENT SIGNAGE PROGRAM FOR THE
CITY OF PORT ARTHUR, TO FABRICATE BACKPLATES FOR THE
EXISTING PRIMARY AND SECONDARY MONUMENT SIGNS IN THE
AMOUNT OF $24,500.00; PERFORM WATER LINE TAPS AT THE
MONUMENT SIGNS LOCATED AT 2838 HIGHWAY 365 IN THE
AMOUNT OF $18,300.00 AND 444 4TH STREET IN THE AMOUNT OF
$1,900.00, THEREBY INCREASING THE CONTRACT AMOUNT BY
$53,900.00 TO A NEW TOTAL PROJECTED BUDGETARY CONTRACT
AMOUNT OF $1,179,869.79 ($1,029,740.13 AVAILABLE IN ACCOUNT
NUMBER 140-15-600-5470-00-20-000 PROJECT NUMBER HO1020
AND $150,129.66 AVAILABLE IN ACCOUNT NUMBER 307-25-067-
8525-00-10-000 PROJECT NUMBER PR0009-OTH) IS CONTINGENT
UPON PENDING BUDGET AMENDMENT PO NO. 7256
WHEREAS, pursuant to Resolution 23-095, the City of Port Arthur entered into a
contract with Preferred Facilities Group —USA, LLC of Port Arthur, Texas for the construction
of wayfinding signs for the wayfinding and monument signage program for the City of Port
Arthur with a projected budgetary impact of$1,237,130.40; and,
WHEREAS, pursuant to Resolution No. 24-100, Change Order No. 1 was
approved, decreasing the cost by removing the railroad signage from the scope of work
($120,559.61), extending the contract by 80 days, installing landscape edging around the City
Hall sign ($747.00), installing concrete turndowns on the signs on Hwy 365 and Gulfway Drive
($10,569.00), decreasing the cost by installing stone look panels instead of concrete columns
($2,447.00) decreasing the contract amount by $111,690.61 for a new projected budgetary
impact of$1,125,439.79 and extending the contract time by 80 days; and,
WHEREAS, pursuant to Resolution No. 24-144, Changer Order No. 2 was
approved,to remove the existing City Hall sign, enlarge the font size and add the address to the
P.R. #23822
7/7/2024 ca
sign increasing the contract amount by $9,730.00 and to extend the contract time by 21
additional days; and,
WHEREAS, backplates need to be fabricated and installed at the primary and
secondary signs in order to remove the halo effect of the signs; and,
WHEREAS, additional water taps and a UG street bore needs to be performed at
the primary monument sign located at 2838 Highway 365; and,
WHEREAS, the water line for the secondary monument sign located at 444 4th
Street needs to be run over the portico; and,
WHEREAS, Preferred Facilities Group — USA, LLC of Port Arthur, Texas
submitted Change Order No. 3 to fabricate backplates for the existing primary and secondary
monument signs in the amount of $24,500.00, perform water line taps at the monument signs
located at 2838 Highway 365 in the amount of$18,300.00 and 444 4th Street in the amount of
$1,900.00 increasing the contract amount by $44,700.00 for a new projected budgetary amount
of$1,179,869.79; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager of the City of Port Arthur is hereby
authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 3 to
fabricate backplates for the existing primary and secondary monument signs in the amount of
$24,500.00, perform water line taps at the monument signs located at 2838 Highway 365 in the
amount of $18,300.00 and 444 4th Street in the amount of $1,900.00 increasing the contract
amount by $44,700.00 attached hereto as Exhibit "A" for a new projected budgetary amount of
$1,179,869.79.
P.R. #23822
7/7/2024 ca
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2024, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
556""eL—"2
J. iack
Inte City Attorney
APPROVED AS TO ADMINISTRATION:
1)4f
Ron Burton, CPM 4„ bei, hA09
City Manager
P. R. # 23822
07/07/2024 ca
aCtindACC-A0-f
Chandra Alpough, CPM
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
LyndaBoswell
Director of Finance
Clifton Williams, PPB
Purchasing Manager
Exhibit "A"
CHANGE ORDER NO. 3
ORIGINAL AGREEMENT DATE: May 10, 2023
PROJECT DESCRIPTION: Construction of Wayfinding Monument Signs for the City of Port Arthur
CHANGE IN SCOPE: Fabricate backplates and perform water line taps at signs located at 2838 Highway 365
and 444 4th Street
CHANGE TO CONTRACT AMOUNT:
Fabricate backplates for existing signs $24,500.00
Perform water line tap at 2838 Highway 365 $18,300.00
Perform water line tap at 444 4th Street $1,900.00
ORIGINAL CONTRACT PRICE: $1,237,130.40
CURRENT CONTRACT PRICE(adjusted by previous CHANGE ORDER):$1,135,169.79
The Contract Amount due to this CHANGE ORDER will increase by: $44,700.00
The new CONTRACT AMOUNT including the CHANGE ORDER will be: $1,179,869.79
ORIGINAL CONTRACT DAYS: 240
CURRENT CONTRACT DAYS: 320
NEW CONTRACT DAYS: 341
SIGNED AND AGREED TO on the_day of , 2024.
PREFERRED FACILITESGROUP-USA,LLC
Print Name:
Title:
SIGNED AND AGREED TO on the day of , 2024.
CITY OF PORT ARTHUR
BY:
RON BURTON
CITY MANAGER
„IP PREFERRED
FACILITIES GROUP - USA
July 5, 2024
Mailing Address:
PO Box 20658 Chandra Alpough
Beaumont, TX 77720- City of Port Arthur
0658 444 4th St.
Port Arthur,TX 77640
El (409)842-8293
• (409)842-2274 Project: "City of Port Arthur—Monument Signage”
pfg@pfg-usa.com
• pfg-usa.com
Subject: "Change Order No. 3"
Job Order Contracting Dear Ms.Alpough:
Co Op Purchasing This serves as our Change Order No. 3. The proposal entails the installation of
Agreements backplates at the designated (5) sign locations and including running water lines,
performing UG street bore, and installing additional water taps for the primary and
secondary signs at Chic-fil-A and City Hall.
Indefinite Delivery,
Indefinite Quantity-IDIQ Change Proposal — 08R2 Recap:
Multiple Award BACKPLATES
Construction Contracts- • Fabricate painted aluminum backplates for existing letter forms for Primary
MACC Monuments
• Fabricate painted aluminum backplates for existing letter forms for
Task Order Contracts Secondary Monuments
TOC • All elements are painted using the Matthews Paint System
• Reinstall all letterforms with new backplates onto all secondary and primary
Construction monument signs
Management-Agent or $ 24,500.00
At-Risk WATERLINE TAPS 8 PIPING
• Chic-Fil-A
Design Build Option B:500 LF 1" Pipe, 2"Tap, 1 UG Bore $ 18,300.00
• City Hall
Government 180 LF 1" Pipe, 2"Tap
No Bore Required per City,Water Line to Run over Portage $ 1,900.00
Commercial
Total $44,700.00
Education The City of PA is to provide new 5/8"Water Meters at all locations. PFG-USA will mark
the location before installation.
Industrial This pricing is based on recommended work hours of Monday thru Friday 7:00 am to
5:00 pm. Please contact us at 409-842-8293 at your convenience to discuss this
Infrastructure estimate.
Respectfully submitted,
Communications Preferred Facilities Group-USA
Corporate/Retail
Michael Waidley
Division Manager
Assembly
Southeast Texas Deep East Texas Central Texas Texas Gulf Coast