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Home My WebLink AboutPO 7256: FY23-24 BUDGET AMENDMENT NO. 9 Jnr INTEROFFICE MEMORANDUM Date: June 16, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Lynda"Lyn" Boswell, M.A., ICMA-CM, Finance Director RE: P.O. 7256—FY23-24 Budget Amendment No. 9 Introduction: A budget amendment is requested to increase appropriations in the Water& Sewer Capital Fund by$379,320 caused by an emergency repairs, by $145,212 in the Transit Fund due to increased costs, by $30,000 in the Pleasure Island Fund due to pending resolution, by $160,000 in the Capital Fund due to a contract approved and not appropriated in FY24. Backsround: The FY 23-24 budget was approved on August 29, 2023 by Ordinance No. 23-47. Budget Amendment 1 passed on October 24, 2023 as Ordinance No. 23-47. Budget Amendment 2 passed on January 30, 2024 as Ordinance No. 24-05. Budget Amendment 3 passed on February 13, 2024 as Ordinance No. 24-06. Budget Amendment 4 passed on February 27, 2024 as Ordinance No. 24-07. Budget Amendment 5 passed on March 5, 2024 as Ordinance No. 24-08. Budget Amendment 6 passed on April 9, 2024 as Ordinance No. 24-16 Budget Amendment 7 passed on April 23, 2024 as Ordinance No. 24-18 Budget Amendment 8 passed on July 2, 2024 as Ordinance No. 24-28 Budget Impact: Increased appropriations in the Water& Sewer Capital Fund by $379,320, the Transit Fund by $145,212, Pleasure Island Fund by $30,000, and Capital Fund by $160,000. Recommendation: It is recommended that the City Council approve Proposed Ordinance 7256 to amend the budget as discussed/outlined above. P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. O. 7256 7/3/2024 LB Page 1 of 5 ORDINANCE NO. AN APPROPRIATION ORDINANCE AMENDING THE CITY OF PORT ARTHUR BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024, INCREASING THE WATER & SEWER CAPITAL PROJECT BY $379,320, THE TRANSIT FUND BY $145,212, THE PLEASURE ISLAND FUND BY $30,000,AND CAPITAL FUND BY$160,000. WHEREAS, in accordance with Article XII, Section 2, of the City Charter, the Director of Finance ensures that budget appropriations are not exceeded; and WHEREAS, the City Council may make budget amendments for municipal purposes under Section 102.010 under the Texas Local Government Code; and WHEREAS,on August 29,2023,the City Council approved and adopted Ordinance 23-34,which appropriated the 2023-2024 budget; and WHEREAS, on October 24, 2023, the City Council approved and adopted Ordinance 23-47, which amended the appropriation of the 2023-2024 budget; and WHEREAS, on January 30, 2024, the City Council approved and adopted Ordinance 24-05, which amended the appropriation of the 2023-2024 budget; and WHEREAS, on February 13, 2024, the City Council approved and adopted Ordinance 24-06, which amended the appropriation of the 2023-2024 budget; and WHEREAS, on February 27, 2024, the City Council approved and adopted Ordinance 24-07, which amended the appropriation of the 2023-2024 budget; and WHEREAS, on March 5, 2024, the City Council approved and adopted Ordinance 24-08, which amended the appropriation of the 2023-2024 budget; and WHEREAS, on April 9, 2024, the City Council approved and adopted Ordinance 24-16, which amended the appropriation of the 2023-2024 budget; and P. O. 7256 7/3/2024 LB Page 2 of 5 WHEREAS, on April 23, 2024,the City Council approved and adopted Ordinance 24-18, which amended the appropriation of the 2023-2024 budget; and WHEREAS, on July 2, 2024, the City Council approved and adopted Ordinance 24-28, which amended the appropriation of the 2023-2024 budget; and WHEREAS,the fund balance has the available funds for the FY 2023-2024 budget; and WHEREAS, the attachment in Exhibit A defines the increased expenditures due to emergency repairs. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the following Fund's Budget be increased as shown: Fund Description Fund Amount Water & Sewer Capital Project 405 $379,320 Transit 401 $145,212 Pleasure Island 450 $30,000 Capital Improvement 307 $160,000 Section 3. That Section 23 be added to Ordinance 23-34 to read: That there be and is hereby appropriated the sum of Seventeen Million, Five Hundred Thirty- Seven Thousand, Two Hundred Two Dollars ($17,537,202) for the Water & Sewer Capital Improvement Fund. Section 4, That Section 15 of Ordinance 23-34 is amended to read: P. O. 7256 7/3/2024 LB Page 3 of 5 That there be and is hereby appropriated the sum of Three Million,Three Hundred Four Thousand, Three Hundred Twenty Dollars ($3,304,320) for the Transit Fund. Section 5. That Section 8 of Ordinance 23-34 is amended to read: That there be and is hereby appropriated the sum of Two Million, Two Hundred Eighty-Three Thousand, Three Hundred Forty Dollars($2,283,340). Section 6. That Section 14 of Ordinance 23-34 is amended to read: That there be and is hereby appropriated the sum of Forty Two Million,Five Hundred Eighty Four Thousand, Five Hundred Dollars ($42,584,500) for the Water & Sewer Capital Improvement Fund. Original Revised Amended Ninth Amended Budget Amended Budget No. 9 Appropriation Budget Water& Sewer Capital Project 8,094,000 13,744,000 379,320 14,123,320 Transit 3,151,497 3,159,108 145,212 3,304,320 Pleasure Island 1,648,625 2,253,340 30,000 2,283,340 Capital 40,460,000 42,424,500 160,000 42,584,500 Total 714,532 62,295,480 Section 7. That a copy of the caption of this Ordinance be spread upon the minutes of the City Council. Section 8. That this Ordinance shall be effective immediately. READ,ADOPTED,AND APPROVED,this 16th day of July,2024,AD,at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: Ayes: Mayor P. O. 7256 7/3/2024 LB Page 4 of 5 Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard, TMRC City Secretary P. O. 7256 7/3/2024 LB Page 4 of 4 APPROVED AS TO FORM: )(4 Jjji ' s : ack Interim City Attorney APPROVED FOR A;IMINISTRATION: at41 Ronald B on, CP City Manager ynd yn"Boswe , M.A., ICMA- M Director of Finance Exhibit "A" a0 L L � 0 a U- 0_ Iz v a) `� U (6 U v C C >' C CD v C) v 0.0 _ v v E E c w w E o o C U } 0_ U I I +J Q +J C) N O E O C U U t 0 U O R N N (L$ a.▪ (13 (B . L cD +' )C0 L N N L V -0 -0 C C C (O r •0 0 0 S.- L w LL I- 1- CL V1 r O N O O O Ln O m L C E Z H C.) C 03 (6 LL a • o C 0 0 0 O LE NO O O M X M O N O O 111 w c0 LP) Ln O O ct G) 00 Cr) d M LO ei i c-I 1--I V C C 7 C0 C < t/} {!} ih v). t t iA +-J a-J U U v a) • o 'o - a a ro asu Q Q (a co a U U E L L n) Q) Q) -c > ccarr CU ca) N E C cRi L L C ((� 7C 4492 C N aJ (O l6 (B v U.• > 1- a U Ln v o U M u V1 lD C -1 Cr) (o O U C) 00 N m N (0 w N N N G1 CC CC C CC 0 CC d a LL d U Exhibit A Page 2 Original Revised Amended Budget Ninth Amended Budget Amended Budget No. 9 Appropriation Water&Sewer Capital Project 8,094,000 13,744,000 379,320 14,123,320 Transit 3,151,497 3,159,108 145,212 3,304,320 Pleasure Island 1,648,625 2,253,340 30,000 2,283,340 Capital 40,460,000 42,424,500 160,000 42,584,500 Total 714,532 62,295,480 Exhibit A—Page 3 City of Port Arthur Transit Department Memorandum To: Lynda Boswell,Director of Finance Cc: Craty Nellison,Administrative Supervisor From: Ivan Mitchell,Transit Director ,( Date: July 7,2024 "� Re: Transit 2024 Budget Amendment FUND BALANCE REQUEST 2024 Revised Budget Account Description Request 401-70-500-5211-00-60-000- OFFICE SUPPLIES +$500.00 401-70-500-5420-00-60-000- PROFESSIONAL SERVICES +$32,984.00 401 70 500 5482 00 60 000 COMMUNICATIONS +$3,137.00 401 70 505 5230 00 60 000 FUEL AND LUBRICATION +$28,575.00 401-70-505-5240-00-60-000- MINOR EQUIPMENT +$1,000.00 401-70-505-5319-00-60-000- MOTOR VEHICLE +$75,000.00 MAINTENANCE 401 70 520 5312 00 60 000 BUILDING MAINTENANCE +$3,411.00 401 70 520 5420 00 60 000 PROFESSIONAL SERVICES +$605.00 TOTAL +$145,212.00 JUSTIFICATION: 1. Fuel and lubrication will cover diesel and gasoline costs for heavy-duty and paratransit vehicles. 2. Professional services will cover consultant fees related to planning studies and other related transit activities. 3. Motor vehicle maintenance will cover tires,parts,labor,chargers and other costs related to vehicles in the Transit fleet.