HomeMy WebLinkAboutPR 23838: SANITARY SEWER REHABILITATION SABINE PASS PEARL STREET PROJECT CLOSEOUT t
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INTEROFFICE MEMORANDUM
Date: July 1, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR No. 23838—Sanitary Sewer Rehabilitation Sabine Pass Pearl Street Project
Closeout
Introduction:
This Agenda Item is seeking the City Council's approval to accept the closeout documents and
release the final retainage of $22,054.70 to Global Drilling, LLC. of Winnie Texas on the
Sanitary Sewer Rehabilitation Sabine Pass Pearl Street Project.
Background:
The Council passed Resolution No. 23-285 awarding the Sanitary Sewer Rehabilitation Sabine
Pass Pearl Street Project contract to Global Drilling, Inc. of Winnie, Texas. The construction
management of the project is performed by GTCE and city staff.
The Council approved Change Order No. 1, which included the installation of a new 12"
HDPE Pipe by direction drilling from Manhole No. 4 to Manhole No. 5; modification of
Manhole No. 5 for emergency backup of lift station; and decrease the 711 LF of 12" HDPE
sanitary sewer pipe by pipe bursting. Change Order No. 1 also extended the contract time by
60 days.
Global Drilling, Inc. submitted the closeout documents. GTCE and city staff confirmed the
project has been completed. All the completion of the project documents required are attached.
"Remember, we are here to serve the Citizens of Port Arthur"
V-1 rthur
Budj'et Impact:
Initial contract amount was $352,912.00.
Change Order No. 1 increased the contract amount by $88,182.00 to a new total contract
amount of$441,094.00.
Funding is available in retainage account No. 405-00-000-2050-00-00-000, Project No.
WS0006-CON.
Recommendation:
It is recommended that the City Council approve Proposed Resolution No. 23838, which
authorizes the City Manager to accept the project and authorizes the release of the final
retainage of$22,054.70.
"Remember, we are here to serve the Citizens of Port Arthur"
PR No. 23838
07/01/24 cm
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ACCEPT - THE PROJECT COMPLETION
DOCUMENTS FOR THE SANITARY SEWER SYSTEM
REHABILITATION SABINE PASS PEARL STREET
PROJECT WITH GLOBAL DRILLING, INC. OF WINNIE,
TEXAS, AND RELEASE THE RETAINAGE IN THE
TOTAL AMOUNT OF $22,054.70; FUNDING IS
AVAILABLE IN RETAINAGE ACCOUNT NO. 405-00-000-
2050-00-00-000, PROJECT NO.WS0006-CON.
WHEREAS,pursuant to Resolution 23-285, City Council awarded the contract to Global
Drilling, Inc. of Winnie, Texas for the Sanitary Sewer Rehabilitation Sabine Pass Pearl Street
Project with a total projected budgetary amount of$352,912.00; and,
WHEREAS, resolution No. 23-534 approved Change Order No. 1 which installed new
12" HDPE Pipe by direction drilling from Manhole No. 4 to Manhole No. 5; modification of
Manhole No. 5 for emergency backup of lift station;and decrease the 711 LF of 12"HDPE sanitary
sewer pipe by pipe bursting. Change Order No. 1 also extended the contract time by 60 days and
increased the contract amount by $88,182.00 to a new total contract amount of$441,094.00; and,
WHEREAS, Global Drilling, Inc. submitted the closeout documents which were verified
by GTCE and city staff, stating that to the best of their knowledge, the Sanitary Sewer
Rehabilitation Sabine Pass Pearl Street Project has been completed in general accordance with the
City standards including an Engineer's Certificate of Completion (Exhibit "A"), Contractor's
Affidavit (Exhibit "B"), Contractor's Certificate of Warranty (Exhibit "C"), and Contractor's
Certificate and Release (Exhibit"D"); and,
PR No. 23838
07/01/24 cm
Page 2 of 4
WHEREAS,the retainage for this project is due, as the work is completed and billed, and
the release of retainage to Global Drilling, Inc. of Winnie, Texas for $22,054.70 (Exhibit "E") is
recommended.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to accept the closeout documents of
Sanitary Sewer Rehabilitation Sabine Pass Pearl Street Project,including Engineer's Certificate of
Completion (Exhibit "A"), Contractor's Affidavit (Exhibit "B"), Contractor's Certificate of
Warranty(Exhibit"C"), Contractor's Certificate and Release(Exhibit"D"); and,
THAT, the City Manager of the City of Port Arthur is hereby authorized to execute on
behalf of the City of Port Arthur a Certificate of Acceptance (Exhibit "F") for the completion of
the Sanitary Sewer Rehabilitation Sabine Pass Pearl Street Project; and,
THAT,the Release of Retainage be paid to Global Drilling, Inc. of Winne, Texas, for the
amount of$22,054.70 (Exhibit"E"); and,
THAT, a copy of the caption of this Resolution be spread upon the minutes of the City
Council.
READ,ADOPTED,AND APPROVED THIS day of , 2024 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following vote:
AYES: Mayor:
Councilmembers:
PR No. 23838
07/01/24 cm
Page 3 of 4
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
J.47 M. Black
I -. m City Attorney
PR No.23838
07/01/24 cm
Page 4 of 4
APPROVED FOR ADMINISTRATION:
Pk*
Ronald Burton, C' alvin atthews,P.E.
City Manager Director of Water Utilities
APPROVED AS FOR AVAILABILITY OF FUNDS:
Lyn a(Lyn) Boswell, MA, ICMA-CM Clifton Williams, r., CPPB
Director of Finance Purchasing Manager
EXHIBIT A
(Engineer's Certificate of Completion)
CERTIFICATE OF SUBSTANTIAL COMPLETION
Purchase Order No.: 23-285
Project Name: Sanlitary Sewer Rehabilitation Sabine Pass Pearl Street Sabine Pass Project
Contractor: GLOBAL DRILLING; NC
Description of Work: Rehabilitation of Sanitar; Sewer Pipes, Mannoles and Service Connections
The work performed under this contract has been reviewed and found to be substantially complete. The
date of substantial completion is hereby established as '2-4 J 4-ch.e 2 2
KNOW ALL MIEN BY THESE PRESENTS;
I.) The stage of construction where. in the opinion of the City of Port Arthur.all items of the work necessary
to enable the assets to be utilized without restrictions for the purpose for which the asset was constructed
have been completed; and
2.) All pay items are complete and all necessary testing as required by the Laws and Regulations and/or
Contract Documents have all been completed.
Punch List
All list of items to be completed or corrected. prepared by the CONTRACTOR.and verified and amended by the
ENGINEER, is attached hereti,. The failure to include any items on such list does not alter the responsibility of
the CONTRACTOR to complete all work in accordance , eth the contract documents..The CONTRACTOR shall
complete or correct the work on the list of erns attached hereto within in 50 days from the abc°1e date of
substantial completion. The respons b:l ie sha., be as set out in the Contract Documents 7.3,r on the attached
hereto. If not specified in and an attacnr'ent or in the Contract Documents be CONTR.-..:TOR is responsible fc
maintenance, utilities and insurance. -- �—
GLOBAL DRILLING, INC
CONTRACTOR NAME S G' A T_`RE
RECOMMENDED FOR ACCEPT =C
A/yr TOE 7/3 J o /
ENGINEER NAME .
The City of Port Arthur accepts the work as Substantially Comple. City of Port Arthur, Department
of Water Utilities.
P OJECT MANAGER SIGNATURE ATE
Cal,: Ra 4-)
WATER UTILITIES DIRECTOR SIGNATURE DATE
EXHIBIT B
(Contractor's Affidavit)
CONTRACTOR'S AFFIDAVIT OF ALL BILLS PAID
Project: Sanitary Sewer Rehabilitation Sabine Pass Pearl Street Sabine Pass Project
(Contract No. : 23-285)
Location: Pearl Street, Sabine Pass Port Arthur. Texas
Owner: City of Port Arthur
County of Jefferson
State of Texas
The undersigned hereby certifies that. except as listed below, all previous progress payments
received on account of the Work. have been applied on account to discharge Contractor's
legitimate obligations associated with prior Applications for Payment.
Exceptions: NONE
Signature:
Print: Mr BAKER MOHAMMAD
Date: June 27, 2024
Sworn to and subscribed to me, a
Notary Public, this 2 rj day of , .1214.
(Notary Public)
,;0ri'f,. JAMIE C.DOHERTY
My Commission Expires: �� Notary Puplb,State ofTama
- , E,*? Comm.E,in.OS-26-202E
Notary ID 3164721
EXHIBIT C
(Contractor's Certificate of Warranty)
CONTRACTOR'S CERTIFICATE OF WARRANTY
FROM: GLOBAL DRILLING, INC
(Name of Contractor)
TO: CITY OF PORT ARTHUR
(Omer)
REFERENCE CONTRACT NO.: 23-285
CONTRACT ENTERED INTO THE 7th DAY OF JULY BETWEEN THE
CITY OF PORT ARTHUR AND GLOBAL DRILLING, INC
OF WINNIE, TEXAS
FOR THE PROJECT Sanitary Sewer Rehabilitation Sabine Pass Pearl Street Sabine Pass Project
KNOW ALL MEN BY THESE PRESENTS:
1 ) GLOBAL DRILLING, INC does hereby guarantee all of the work done under the
(Name of Contractor)
above referenced contract to be free from faulty materials in every particular,and free from improper
workmanship. and against injury from proper and usual wear;and agrees to replace or re-execute without
cost to the Owner and Operator such work as may be found to be improper or imperfect. and to make
good all damage caused to other work or materials due to such required replacement or re-execution.
2.) This guarantee shall cover a period of one(1) year from the date of acceptance of all work under this
contract by Owner, as evidenced by the Contractor's Certificate of Completion.
3.) This Certificate is iven in connection with the final payment under the contract between the Owner and
GLOBAL DRILLING, INC , and with the knowledge that it will be relied upon in
(Name of Contractor)
Making such payment and that such payment would not be made except upon the truth of the matter
contained in this affidavit.
IN WITNESS WHEREOF,the undersigned has signed and sealed this instrument this of- I day of
2024.TAALL.' .
GLOBAL DRILLING, INC
{SEAL} (Cm/Pvt./Or)
BY:
(Signature(
Mr BAKER MOHAMMAD, President
(Printed.Jame,Title of Officer)
I-V'arrant':
BAKER MOHAMMAD being first duly sworn on oath, deposes and says. First, that. he:she is the
(AJJIanti
PRESIDENT of GLOBAL DRILLING, INC
("Title) (Name of Company)
I.
Second, that he/she has read the foregoing certificate by himiher subscribed as PRESIDENT
(Title)
of GLOBAL DRILLING, INC
(Name of Company)
Affiant further states that the matters and things stated herein are true.
r.-1lftantl
riff:
Subscribed and sworn to before me this t day of 2024.
My commission expires
r +.... C.OOHERTY
s . ?Notary Public,Stan Of Texas u
'° Comm. I D O154721 E %.;K i
,;;,, �,` Notary ID 3164721
CONTRACTOR'S CERTIFICATE OF GUARANTEE
FROM: GLOBAL DRILLING, INC
TO: CITY OF PORT ARTHUR
FOR: Sanitary Sewer Rehabilitation Sabine Pass Pearl Street Sabine Pass Project
REFERENC±. CONTRACT NO. 23-285 ENTERED INTO THE 7th
DAY OF JULY , 2023 , 2 24,BETWEEN THE CITY OF PORT ARTHUR
AND GLOBAL DRILLING, INC
(CONTRACTOR)
OF WINNIE, TEXAS
(CITY/STATE)
FOR: Sanitary Sewer Rehabilitation Sabine Pass Pearl Street Sabine Pass Project
(PROJECT)
KNOW ALL MEN BY THESE PRESENTS:
1. GLOBAL DRILLING, INC does hereby guarantee all of the work done under the
above referenced contract to be free from faulty materials in every particular, and free
improper workmanship, and against injury from proper and usual wear; and agrees to
replace or re-execute without cost to the Owner and Operator such work as may be found
to be improper or imperfect, and to make good all damage caused to other work or
materials, due to such require replacement or re-execution.
2. This guarantee shall cover a period of one (1)year from the date of acceptance of all work
under this Contract, as evidenced by the Engineer's Certificate of Completion.
IN WITNESS THEREOF, the undersigned has signed and sealed this instrument this the
27th day of JUNE , 2024.
GLOBAL DPILLING, INC
(COMPANY NA\1E)
PRESIDENT
(OWNER.SIGNATURE/TITLE)
Mr BAKER MOHAMMAD
(PRINT)
SUBSCRIBED AND SWORN to before me this g day of
2024.
My commission expires
.eE)
;I .N ''% JAMIE C. DOHERTY
err
` Notary Public.State of Texas
W.f . * Comm,Expires 08-26-2026
oAN tV Notary ID 3154721 t nT\Rv Pt HI.t(, t
EXHIBIT D
(Contractor's Certificate and Release)
CONTRACTOR'S CERTIFICATE AND'RELEASE
FROM: GLOBAL DRILLING, INC
(Name of Contractor)
TO: CITY OF PORT ARTHUR
(Owner)
REFERENCE CONTRACT NO.: 23-285
CONTRACT ENTERED INTO THE 7th DAY OF JULY, 2023 BETWEEN THE
CITY OF PORT ARTHUR AND GLOBAL DRILLING, INC
OF WINNIE, TEXAS
FOR THE PROJECT Sanitary Sewer Rehabilitation Sabine Pass Pearl Street Sabine Pass Project
KNOW ALL MEN BY THESE PRESENTS:
1.) The undersigned hereby certifies that there is due from, and payable by,the Owner to the Contractor
under the contract and duly approve Change Orders and modification the balance of
$ 248,966.38
2.) The undersigned further certifies that in addition to the amount set forth in Paragraph 1,there are
outstanding and unsettled the following items which he claims are just and due and owing by the Owner
to the Contractor:
a.
b.
c.
d.
(Itemize claims and amounts due,if none,so state)
3.) The undersigned further certifies that all work required under this contract, including work required under
Change Order(s)numbered 1 ,has been performed in accordance with the terms thereof, and that
there are no unpaid claims for materials, supplies, or equipment and no claims of laborers or mechanics
for unpaid wages arising out of the performance of this contract, and that the wage rates paid by the
contractor were in conformity with the contract provisions relating to said wage rates.
4.) Except for the amounts stated under Paragraphs 1 and 2 hereof,the undersigned has received from the
Owner all sums of money payable to the undersigned under, or pursuant to,the above-mentioned contract
or any modifications or changes thereof.
5.) That in consideration of the payment of the amount stated in Paragraph 1 hereof, the undersigned does
hereby release the Owner and Operator from any all claims arising under or by virtue of this contract,
except the amount listed in Paragraph 2 hereof due from the owner,provided however, that if any reason
the Owner does not pay the full amount stated in Paragraph I hereof, said deduction shall not affect the
validity of this release,but the amount so deducted shall be automatically included under Paragraph 2 as
an amount which the Contractor has not released but will release upon payment thereof. The Contractor
further certifies that upon the payment of the amount listed in Paragraph 2 hereof,and of an amount
which may be deducted from Paragraph 1 hereof, he will release the Owner and Operator from any and
all claims of any nature whatsoever arising out of paid contract modification thereof, and will execute
such further releases or assurances of the Owner and Operator may request.
1
P.
IN WITNESS WHEREOF, the undersigned has signed and sealed this instrument this 27th day of
JUNE . )014. '
GLOBAL DRILLING, INC
;SEAL} ‘(Contractor)
j F ---
BY: �--
(Signature)
Mr BAKER MOHAMMAD, President
(Printed Name/Title of Officer-)
BAKER MOHAMMAD . being first duly sworn on oath, deposes and says. First, that. he/she is the
(Affiant)
PRESIDENT of GLOBAL DRILLING, INC
r Title) (Name o/Company)
Second, that hcishe has read the foregoing certificate by hinvher subscribed as PRESIDENT
(Title)
of GLOBAL DRILLING, INC .
(Name of Conrpcn•)
Affiant further states that the matters and things stated herein are true.
(Alliant:
Subscribed and sworn to before me this �� day. of .()'z,
ivly commission expireslit
Oly,,, ,„ JAMIE C. DOHEATY
?._Notary Publk.State of Texas
,4','s�; ` Comm.Expires 08-26.2026 OT;leh.n,a Notary ID 3164721
EXHIBIT E
(Retainage Invoice)
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EXHIBIT F
(City of Port Arthur Certificate of Acceptance)
CERTIFICATE OF ACCEPTANCE FOR
SANITARY SEWER REHABILITATION SABINE PASS PEARL STREET
PROJECT
FOR
THE CITY OF PORT ARTHUR
To: Global Drilling,Inc. of Winnie, Texas
This document is to certify that the City of Port Arthur, Texas accepts the completion of
the Sanitary Sewer Rehabilitation Sabine Pass Pearl Street Project,based on the
Engineer's Certificate of Completion by Global Drilling, Inc., Contractor's Affidavit of
Bills Paid,the Contractor's Certificate and Release, and Contractor's Certificate of
Warranty from Global Drilling of Winnie, Texas.
Ronald Burton, CPM
City Manager
ATTEST:
Sherri Bellard
City Secretary