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HomeMy WebLinkAboutPR 23852: PAYMENT OF ANNUAL SERVICE FEES TO TYLER TECHNOLOGIES (trc, 1 17.11 ort rtltu�� Te ras www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: July 15, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager lizei From: Timothy W. Duriso, Chief of Police ' l; RE: P.R. 23852—Payment of annual service fees to Tyler Technologies Introduction: The intent of this Agenda Item is to seek the City Council's approval to make payment for the annual maintenance fees for the ticket writers with Tyler Technologies of Dallas, Texas in the amount of$26,978.85. Background: The Port Arthur Police Department utilizes hand-held ticket writing devices for enforcement of laws and ordinances. To maintain uniformity with all the ticket writing units,the operating software is provided by Tyler Technologies. Tyler Technologies charges an annual maintenance fee on the software, which will provide updates and software support for the ticket writers. Tyler Technologies has provided an invoice for the annual maintenance fee in the amount of$26,978.85 for their services. Budget Impact: Funds are budgeted in account 001-17-045-5401-00-30-000. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of ort rthu�_ Texas www.PortArthu rTx.gov Recommendation: It is recommended that City Council approve the City Manager to make payment of the attached invoice to Tyler Technologies of Dallas, Texas in the amount of$26,978.85 as discussed and/or outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 23852 07/15/2024 JLH RESOLUTION NO. A RESOLUTION AUTHORIZING PAYMENT OF ANNUAL SERVICE FEES TO TYLER TECHNOLOGIES OF DALLAS, TEXAS, IN THE AMOUNT OF $26, 978 . 85; FUNDING AVAILABLE IN 001-17-045-5401-00-30-000 WHEREAS, the Police Department utilize hand held ticket writing devices for enforcement of laws and ordinances; and WHEREAS, to maintain uniformity with all the ticket writing units, the operating software is provided by Tyler Technologies; and WHEREAS, Tyler Technologies charges an annual maintenance fee for their software which will provide updates and software support for the ticket writers in the amount of $26 , 978 . 85 ; and WHEREAS, the Chief of Police deems it in the best interest of the City of Port Arthur to authorize the payment of $26, 978 . 85 to Tyler Technologies of Dallas, Texas for the annual service fees for maintenance of the Police Department' s ticket writers . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council authorizes the payment of $26 , 978 . 85 to Tyler Technologies of Dallas, Texas for the annual service fees for maintenance of the Police Department' s ticket writers . Section 3 . That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of July, A.D. , 2024 , at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: P.R. No. 23852 07/15/2024 JLH Mayor: Councilmembers : NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: rV 4L-4/24„4_„ Ja es M. Black, In im City Attorney APPROVED FOR ADMINISTRATION: Ronald B PM Timothy W. Du iso ?Jill° City M ager Chief f Police APPROVED AS TO AVAILABILITY OF FUNDS: Lynda Boswell, MA, ICMA-CM Director of Finance P.R. No. 23852 07/15/2024 JLH EXHIBIT A iD Remittance: �0 i Tyler Technologies, Inc. Invoice f # . tyler (FEIN 75-2303920) P.O. Box 203556 Invoice No Date Page gir• technologies Dallas, TX 75320-3556 130-145056 04/01/2024 2 of 2 Questions: Tyler Technologies- Phone: 1-800-772-2260 Press 2, then 5 Email: ar©tylertech.com Bill To: CITY OF PORT ARTHUR POLICE DEPT. Ship To: CITY OF PORT ARTHUR POLICE DEPT. ATTN: ACCOUNTS PAYABLE ATTN: ACCOUNTS PAYABLE P.O. BOX 1089 P.O. BOX 1089 PORT ARTHUR, TX 77641-1089 PORT ARTHUR, TX 77641-1089 , ustomer No. Ord No PO Number Currency Terms Due Date 49335 0 USD NET30 05/01/2024 , Date Description Units Rate Extended Price **ATTENTION** Subtotal 26,978.85 Order your checks and forms from Tyler Business Forms at 877-749-2090 or Sales Tax 0.00 tylerbusinessforms.com to guarantee 100% compliance with your software. Invoice Total - 26,978.85 •w Remittance: s i Tyler Technologies, Inc. Invoice 111,k0 i ,•~. tyler (FEIN 75-2303920) P.O. Box 203556 Invoice No Date Page •# technologies Dallas, TX 75320-3556 130-145056 04/01/2024 1 of 2 Questions: Tyler Technologies- Phone: 1-800-772-2260 Press 2,then 5 Email: ar©tylertech.com Bill To: CITY OF PORT ARTHUR POLICE DEPT. Ship To: CITY OF PORT ARTHUR POLICE DEPT. ATTN: ACCOUNTS PAYABLE ATTN: ACCOUNTS PAYABLE P.O. BOX 1089 P.O. BOX 1089 PORT ARTHUR, TX 77641-1089 PORT ARTHUR, TX 77641-1089 ustomer No. Ord No PO Number Currency Terms Due Date 49335 30548 USD NET30 05/01/2024 , 1 Date Description Units Rate Extended Price Brazos Software Maintenance 45 335.51 15,097.95 Maintenance: Start:01/May/2024, End:30/Apr/2025 Court Interface Maintenance 1 872.30 872.30 Maintenance: Start:01/May/2024, End:30/Apr/2025 Brazos eCitation Maintenance 1 319.54 319.54 Maintenance: Start:01/May/2024, End:30/Apr/2025 eCitation-Brazos Rapid Extension Framework-PDA(7) 1 1,551.08 1,551.08 Maintenance: Start:01/May/2024, End:30/Apr/2025 Server Hosting 1 517.45 517.45 Maintenance: Start:01/May/2024, End:30/Apr/2025 eCitation-Brazos Rapid Extension Framework-PDA Maintenance 8 208.79 1,670.32 Maintenance: Start:01/May/2024, End:30/Apr/2025 Server Hosting 1 556.75 556.75 Maintenance: Start:01/May/2024, End:30/Apr/2025 eCitation-Brazos Rapid Extension Framework-PDA(8)Maintenance(Game 1 1,670.26 1,670.26 Enforcement) Maintenance: Start:01/May/2024, End:30/Apr/2025 Server Hosting(Game Enforcement) 1 556.75 556.75 Maintenance: Start:01/May/2024, End:30/Apr/2025 Server Hosting 1 473.54 473.54 Maintenance: Start:01/May/2024, End:30/Apr/2025 REF License-PDA 9 165.44 1,488.96 Maintenance: Start:01/May/2024, End:30/Apr/2025 Brazos Hosting Fee 1 496.65 496.65 Maintenance: Start:01/May/2024, End:30/Apr/2025 Brazos Hosting Fee 1 427.35 427.35 Maintenance: Start:01/May/2024, End:30/Apr/2025 Task:Code Enforcement 1 717.15 717.15 Maintenance: Start:01/May/2024, End:30/Apr/2025 REF License-PDA 3 187.60 562.80 Maintenance: Start:01/May/2024, End:30/Apr/2025