HomeMy WebLinkAboutPR 15492: ALLCO, INC. - COMPLETION OF PUBLIC WATER SYSTEM IMPROVEMENTS FOR PAISD MEMORIAL HIGH SCHOOL STADIUMMEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: Stephen Fitzgibbons, City Manager
FROM: Kelly Eldridge, Director of Utility Operations JCG ,~~„~~
DATE: September 2, 2009 ` (~"
SUBJECT: Proposed Resolution No. 15492
COMMENTS
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 15492, which accepts the
Engineer's Certificate of Completion, Contractor's Certificate of Guarantee, and Contractor's
Certificate and Release from ALLCO, Inc., for the completion of public water system improvements
to serve the PAISD -Memorial High School Stadium.
BACKGROUND
The new press box at the Memorial (old Thomas Jefferson) High School campus on Jefferson Drive
required the installation extension ofthe public water system to provide fire and domestic service to
this facility. The water system was looped between Redbird St. and Williams Ave., and they installed
a fire hydrant near their new fire line service connection at the stadium. An inspection of the public
water system was conducted prior to their first home game, and we installed a temporary meter
service connection once everything passed our bacteriological tests. We received all the required
paperwork 12ter for this submission to City Council for approval.
BUDGET/FISCAL EFFECT
None. Their engineer estimates the value of these water system improvements at $87,950.
STAFF/EMPLOYEE EFFECT
City staff attended the Final Inspection of these utilities to verify conformance with City Standazds.
SUMMARY
Approval of Proposed Resolution No. 15492 is recommended.
P.R No. 15492
09/02/09 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING ACCEPTANCE OF THE
ENGINEER'S CERTIFICATE OF COMPLETION FROM JOE
WILSON, JR. OF ARCENEAUX AND GATES CONSULTING
ENGINEERS, INC. AND CONTRACTOR'S CERTIFICATE
AND RELEASE AND CONTRACTOR'S CERTIFICATE OF
GUARANTEE FROM ALLCO, INC. FOR THE COMPLETION
OF PUBLIC WATER SYSTEM IMPROVEMENTS TO SERVE
THE PAISD -MEMORIAL HIGH SCHOOL STADIUM, AND
AUTHORIZING THE CITY MANAGER TO SIGN THE
CERTIFICATE OF ACCEPTANCE ON BEHALF OF THE
CITY OF PORT ARTHUR, TEXAS.
WHEREAS, the PAISD constructed improvements to the Memorial High School Stadium
that required the extension of the public water system for fire protection and domestic water; and,
WHEREAS, the PAISD granted utility easements for these public improvements; and,
WHEREAS, the PAISD contracted with ALLCO, Inc. for construction of the public water
system to serve the stadium; and,
WHEREAS, the City has received an Engineer's Certificate of Completion dated September
2, 2009 from Joe Wilson, Jr. of Arceneaux and Gates Consulting Engineers, Inc., certifying that the
water system in the project has been completed according to City Standazds, copy attached hereto
and made a part hereof as Exhibit A, together with a Contractor's Certificate and Release (Exhibit B)
and a Contractor's Certificate of Guazantee (Exhibit C) executed by Nathan Rivers, Project Manager
ALLCO, Inc.; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the City Manager of the City of Port Arthur is hereby authorized to
P.R. No. 15492
09/02/09 aw
Page 2
execute on behalf of the City of Port Arthur a Certificate of Acceptance (Exhibit D) for the
completion of the public water infrastructure.
Section 2. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED THIS day of , 2009 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councihnembers:
NOES:
Deloris Prince
Mayor
ATTEST:
Terri Hanks
City Secretary
APPROVED AS TO FORM:
M Sokol C ~~„ p~
City Attorney "'"_ ~
P.R No. 15492
09/02/09 aw
Page 3
APPROVED FOR ADMINISTRATION:
~'~~l / ~~
Stephe Fitzgibbons
City Manager
~~~ ~
Ross Blackketter, PE
Director of Public Works
i
Kelly Eldrid e
Director of Utility Operations
EXHIBIT A
ENGINEER'S CERTIFICATE OF COMPLETION
Project MEMORIAL. STADIUM WATER LINE
Date Of Issuance: September 2, 2009
Owner(s): City of Port Arthur and Port Arthur Independent School District
Owner's Project No.: PAS-050, Contract No. 1
Engineer: ARCENEAUX & GATES CONSULTING ENGINEERS, INC.
Contractor: ALLCO, Inc.
This Engineer's Certificate of Completion applies to all Work under the Contract Documents or to
the following specified parts thereof:
TO Ci of Port Arthur and Port Arthur Inde endent School District
[OWNER]
AND TO
[CONTRACTOR]
The Work to which this Certificate applies has been inspected by authorized representatives of
Owner, Contractor and Engineer, and that Work on the WATER SYSTEM is hereby declared to be
complete in accordance with the Contract Documents. Please note that final adjustment of fire
hydrants, installation of the Storz nozzle, removal of excess dirt and installation of pipe bollazds
azound meter vault boxes will be performed when meter vault and fire water meter assembly are
installed and completed.
Seotember2 2009
DATE OFCDMPLETION ~ ~ :(~OF TE ~
P •~~~o~ x
si tpe ~ ~~/OA
Executed by Engineer on 9- Z- , 2009 Y t,,,,,,,,,,,,,„„~~,,*„
JOE M. YdILSON, JA.
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BY:
ARCEN X & GATES LNG ENGINEERS, INC. lS~1
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EXHIBIT B
CONTRACTOR'S CERTIFICATE AND RELEASE
FROM: ALLCO INC.
(Name of COntraner)
TO: CITY OF PORT ARTHUR and PORT ARTHUR INDEPENDENT SCHOOL DISTRICT
(Owner)
REFERENCE CONTRACT NO. PAS-050. Contract No. 1 ENTERED L\TO THE ?~ DAY OF
sr~mm zooBETWEEN THE CITY OF PORT ARTHUR and PORT ARTHUR INDEPENDENT
SCHOOL DISTRICT AND ALLCO. INC.
(Name ofeoritractop
OF BEAUMONT TX
Rav1 IsmH
FOR THE MEMORIAL STADIUM WATER LINE
(Name of ProjeQ)
KNOW ALL MEN BY THESE PRESENTS:
The undersigned hereby certifies that there is due from, and payable by, the Owner to the
Contractor under the contract and duly approved Change Orders and modifications the balance of
No Dollars and OON 00 ISO 00)
2. The undersigned furUrer certifies [ha[ in addition to the amount set forth in Pazagmph 1, there aze
outstanding and unsettled the following items which he claims aze just and due and owing by the
Owner to the Contractor:
(a)
ro)
(e)
(d)
(Itemize claims and amounts due) (If none, so state)
3. The undersigned further certifies that all work required under this contract, including work required
under Change Order(s) numbered NONE .has been performed
in accordance with the temts thereof, and that there are no unpaid claims for materials, supplies, or
equipment and no claims of laborers or mechanics for unpaid wages azising out of the perforatance
of this contract, and that the wage rates paid by the Contractor were is conformity with the contract
provisions relating to said wage rates.
4. Except for the amounts stated under Paragraphs 1 and 2 hereof, the undersigned has received from
the Owmer all sums of money payable to the undersigned under, or pursuant to, the above
mentioned contract or any modifications or change thereof.
That in consideration of the payment of the amount stated in Paragraph 1 hereof the undersigned
does hereby release the Owrter and Operator from any and all claims arising under or by virtue of
this contract except the amount lined in Paragraph 2 hereof due from *he Owner, prev;ded,
however, that if for anv reason the Owner does not pay in full the amount stated in Paragraph 1
hereof, said deduction shall not affect the validiTy- of this release, but the amount so deducted shall
be automatically included under Paragraph 2 as an amount which the Contractor has not released
but will release upon payment thereof The Contractor further certifies that upon the payment of the
amount listed in Pazagraph 2 hereof. and of any amount which may be deducted from Paragraph 1
hereof, he will release the Owner and Operator from any and all claims of any nature whatsoever
arising out of said contrace or modification thereof, and will execute such further releases or
assurances as the Owner and Operator may request.
IN VJIIIVESS WI~REOF, the undersigned has signed and sealed this instrument this Ztu~ day
of S~~ 2009 .
``,`;'J~;,`, f ALi~
j l•D`1~.•~~~~-~'n J- (Contractor/)//
BY:
'/'a~~gnnr.•a~l``` (Signature and Trtle of Ofiur( I,ya THpSr RlhIIts - p12QJE(.•r M7{NA~E,,(Z
tyA'txaN arUVms ,being first duly sworn on oath, deposes and says, first, that
(Alfiant)
he is the ]?RNECP ~~ of
(Name of Compairy)
second, that he has read the foregoing certificate by him subscribed as PROt7~r Mtxxracm
of ALL(p
Affiant fitrther states that the matters and things stated herein aze tme.
(~
(Afgant)
Subscribed and sworn to before me [his 2ND day of sF:prFran~,
20 09
My commission expires 4-12-2017
~ "` PAP' iv~iiRY SETH DELORD ~ ~ O~~P~-
. ~~Natary Public, State Df texas; ~otary(Nptary PUbGat~~
, ~n~ My Commission Etynes t
04-12-?011 2
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EXHIBIT C
CONTRACTOR'S CERTIFICATE OF GUARANTEE
FROM: ALLCO INC.
FOR: MEMORIAL STADIUM WATER LINE
REFERENCE CONTRACT NO. PAS-050. Contract No. 1 ENTERED INTO THE ?DAY OF
SEPTII~ER 2009 BETWEEN THE CITY OF PORT ARTHUR and PORT ARTHUR INDEPENDENT
SCHOOL DISTRICT AND ALLCO INC.
OF BEAUMONT TX
KNOW ALL MEN BY THESE PRESENTS:
1. ALLCO INC. does hereby guarantee all of the work done under the above
referenced contract to be free from faulty materials in every particular, and free from improper
workmanship, and against injury from proper and usual wear; and agrees to replace or re-execute
without cost to the Owner and Operator such work as may be found to be improper or imperfect,
and to make good all damage caused to other work or materials, due to such required replacement
or re-execution.
2. This guarantee shall cover a period of one (1) year from the date of acceptance of all work under
this Contract, as evidenced by the Engineer's Certificate of Completion.
3. This Certificate is given in connection of the final payment under the contract between the Owner
and ALLCO INC. and with the knowledge that it will be relied upon in making
such payment and that such payment would not be made except upon the truth of the matter
contained in this affidavit.
1/2
IN WITNESS WHEREOF, the undersigned has signed and sealed this instrument this 2AID day
of Rix
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(COnifaGlof)
BY:
NATfiAN RIVII2S
NATHAN RIVERS ,being fast duly sworn on oath, deposes and says, fast that
he is the PR0,7ECP MANAGER
second, that he has read the foregoing certificate by him subscribed as NAT~N RIVERS-PRQ7ECP MANAGER
Affiant further states that the matters and things stated herein are true.
n
(Affiant)
Subscribed and sworn to before me this 2ND ' day of SEPPII~IDER
20 09
My commission expires 4-12-2011
(Date)
- V'~m nrF~r 3r=TH DELORD .
~ `Notary Public, State OfTexast
f q,FO Q My Commission ExpiFes t
t~~yy~ X4.11.2011 2 (Notary Public)
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EXHIBIT D
CERTIFICATE OFACCEPTANCE
FOR
Construction of the Public Water System
to Serve the PAISD
Memorial High School Stadium
IN THE
CITY OF PORT ARTHUR
TO: ALLCO, Inc. &PAISD Inc.
Gentlemen:
This is to certify that the City of Port Arthur, Texas, accepts the public water system for the above
development on the basis of the Engineer's Certificate of Completion by Arceneaux and Gates
Consulting Engineers, Inc., the Contractor's Certificate of Guarantee, and the Contractor's
Certificate and Release, executed by Nathan Rivers, Project Manager, of ALLCO, Inc..
Stephen Fitzgibbons
City Manager
ATTEST:
Terri Hanks
City Secretary