HomeMy WebLinkAboutE. RURAL PIPE & SUPPLY/AQUA-METRIC SALES CO - PURCHASE WATER METERSM
DATE
10/12/09
City of Port Arthur, Texas
r and Citv Council Communication
REFERENCE SUBJECT Page
NUMBER
Award of Bid for Large Water Meters for the Utility 1 of 2
2009-CC-Large O erations De artment.
Meters.DOC P P
We recommend the City Council award the bid for unit prices as highlighted below for Water Meters
and Meter Reading Equipment to Rural Pipe & Supply, of Jasper, Texas and Aqua-Metric Sales
Company, of Riverside, CA, for the Utility Operations Department. This equipment will be maintained
in our Warehouse inventory and charged to the appropriate accountwhen used; #410-1253-532.35-00
for routine replacement meters/equipment, #414-1621-532.85-00 for new water taps, #410-1251-
532.92-00 for replacement/additional hand-held ~ transceiver units, or#427-1626-532.85-00, Project
#427501 for the meter change-out program.
BACKGROUND
The City has standardized on the Badger Orion radio-read system, which can be easily adapted to our
existing Sensus meters in the larger sizes. The City Council has already awarded sole source type
meters (small meters and replacement drop assemblies), and this award will be for our larger meters.
Often, large meter vaults are inaccessible for various reasons, making AMR transmitters invaluable in
getting readings every month, independent of the weather. We are also installing strainers on
turbine/turbo meters.
This award establishes unit prices for various large meters and associated equipment. Nine (9) bid
packets were sent out and two (2) bids were received on May 7, 2008. Badger Meter submitted a "No
Bid" for all items, opting to sell through their distributor. The other two bids are detailed below:
Rural Pipe" Aqua-Metric"' Last Year's
Item Jasper TX Riverside. CA Award % Change
2" x 2" turbo meter wnest plug a strainer 755.00 921.82 726.74 +3.9%
4" Fire Line Assembly w/2" turbo BP 5410.00 5047.02 5048.42 0%
6" Fire Line Assembly w/2" turbo BP 8700.00 6777.60 6708.67 -0.1
8" Fire Line Assembly w/2" turbo BP 8900.00 8828.49 8837.89 -0.1
8" Magnetic FM, Primo 3.1, local 2800.00 no bid not bid last year
8" Magnetic FM, Primo 3.1, remote 3000.00 no bid not bid last year
W/std.10' wire. Add $5/meter for integral transmitter, or $8.75/meter for integral transmitter w/3' ext. wire.
*" Prices include $77.60 per meter for the Orion AMR transmitter.
The integral transmitter is much less prone to tampering, but doesn't work as well in deep installations. This type
transmitter recently became available with a 3' extension wire built into a bayonet style mount, making the
process much easier and more reliable in medium depth installations.
PREPARED BY DISPOSITION BY COUNCIL PROCESSED
KE BY
APPROVED BY [JAPPROVE DOTHER (DESCRIBE) CITY
City Manager I I DATE
City of Port Arthur, Texas
Manor and Citv Council Communication
DATE REFERENCE SUBJECT Page
NUMBER 2 Of 2
10/12/09 Award of Bid for Large Water Meters for the Utility
2009-CC-large O erations De artment.
Meters.DOC P P
BUDGET/FISCAL EFFECT
These items will be maintained in our Warehouse inventory and charged to the appropriate account
when used.
STAFFINGlEMPLOYEE EFFECT
City staff will install, operate, and maintain this equipment.
SUMMARY
We recommend the City Council award the bid in the unit prices highlighted above for Large Water
Meters & Metering Equipment to Rural Pipe & Supply and Aqua-Metric Sales Company, of
Riverside, CA, for the Utility Operations Department.
RECOMMENDED:
~~_
t-f
I<el y E ridge
Director of Utility Operations
N
Shawna Tubbs
Purchasing Manager
'tf
Deborah Echol
Director of Finance
410 Water & Sewer Fund
1251 Water Administration
1253 Water Distribution
532 Water Utilities
35 Water System Maintenance
92 Capital Equipment
414 Water & Sewer Construction
1621 Construction
532 Water Utilities
85 Water System
cc: Water & Sewer Warehouse
Water Distribution Supt.
Engineering Designer II
PREPARED BY
KE
APPROVED BY i DAPPROVE
City Manager
427 Water Bond Fund
1626 Construction
532 Water Utilities
85 Water System
PROCESSED
BY
CITY
QOTHER (DESCRIBE) SECRETARY
DATE