HomeMy WebLinkAboutD. KAY ELECTRONICS - TRANSIT RADIO COMMUNICATION SYSTEMCITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
Date: Reference No. Subject Page
] 0-12-09 Recommendation To Approve the Bid Award For A New 1 of 2
Digital Radio Communication System For The Transit
Department
RECOMMENDATION:
The Transit Department recommends the City Council approve the replacement purchase of a
new Digital Radio System for the Transit Department from Kay Electronics, Inc of
Beaumont, TX. in the amount of $50,335.82.
BACKGROUND:
The purchase of this Digital Radio Equipment will replace the old Analog Equipment that is
thirty (30) years old and has surpassed its designed useful life. The new equipment includes
twenty three. (23) mobileiadios and twelve (12) portable radios and the radio system's base
repeater. This new equipment will allow Time-Division Multiple-Access (T'DMA) technology
to provide twice the calling capacity as compazed to the existing analog system. The radio
system has integrated voice and data to increase the operational efficiency and support
integrated applications including MOTOTRBO Text Messaging Services and MOTOTRBO
Location Services (GPS location tracking}. The system provides clearer voice communications
throughout the coverage azea while rejecting static and noise as compazed to analog zadios.
Additionally, the new Digital Radio Communication System features call alert, emergency,
remote monitor, push-to-talk ID,-radio check, private call, all call and radio disable. `
The Transit Department solicited a bid from Kay Electronics, Inc of Beaumont, TX. (the sole
source vendor for this equipment) and received a bid of $50,335.82 which is the AGAC
pricing.
BUDGET/FISCAL EFFECT:
Funding for this procurement is provided (100%) under the Federal Transit Administration
(F.T.A.) "ARRA Grant" TX-96-X040 in the amount of $50,335.82. The procurement expense
will be chazged to the Transit Capital Budget Account: 402-1508-561-92.00 in the amount of
$50,335.82.
Prepared by: Disposition by Council: Processed:
TK:ja
Approved byi
( )Approve ( )Other (Describe) City Secretary
Date:
CITY OF PORT ARTHUR, TEXAS
MAYOR AND" CITY COUNCIL COMMUNICATIONS
Date: Reference No. Subject Page
10-12-09 Recommendation To Approve the Bid Award For A New Digital 2 of 2
Radio Communication System For The Transit Department.
STAFF/EMPLOYEE EFFECT:
No anticipated effect on staffing is expected with this action.
SUMMARY:
The Transit Department recommends the City Council approve the replacement purchase of a
new Digital Radio System for the Transit Department from Kay Electronics, Inc of
Beaumont, TX. The expense .will be charged to the Transit Capital dget Account: 402-
1508-561-92.00 in the amount of $50,335.82.
Tom Kestranek Colleen Rus ell
Transit Manager Director of Planning
Shawna Tubbs
Purchasing Manager
_~
Deborah Echol
Director of Finance
AA/WORD/COUNCIL
Prepazed by: Disposition by Council: Processed:
TK:ja
Approved by:
( )Approve ( )Other (Describe) City Secretary
Date:
~~~~~~ Quote Number: 000000093765
Effective: OS OCT 2009
Effective To: 04 DEC 2009
PORT ARTHUR, CITY OF
103 H O MILLS BLVD
PORT ARTHUR, TX 77640
Uni[ed States
Attention: Sales Contact:
Name: Craig Brown Name: Mike Wise
Email: transitshop@portar[hur.net Email: mike@kayelectronics.com
Phone: 409-983-8776 Phone: 409-842-1776
Contract Number: 17724
Freight terms: FOB Destination
Payment terms: Net 30 Due
Item Quautlty Nomenclature Deacdptlou Your pritt Erteaded Price
I 1 AAM27QPR9JA7AN XPR H300403-07025-0OW ICH 52,375.00 52,3)5.00
2 1 TDET/BOA 450-070 MOBII.E DPLXA, WM CONN 5308.00 5308.00
3 1 0112004B04 CBL N MALFIN MALE 24 578.41 578.41
4 I 0112004003 CABLE COAX W/CONN 24 555.68 515.68
5 1 PMLE4548A - ENCLOSURE, ONE UP 552.00 ~ ~~~~ _ 152.00
6 1 RRX4025A ISBSOLNC2 BULKHEAD ARRESTOR 552.00 SSZ00
125-1000
7 I 7HN6701A CAB 301" 2 RAILS 5306.00 5306.00
8 12 AAHSSQDEI9LAIAN XPR 6550403-0701-0WIfiOCH FKP GPS SH6$.61 510,416.00
8a 12 QA00329AD ADD: Ulff GPS F.MONOPOLE 476470 _
Dhni
9 72 PMMN402SA ]MPRES REMOTE SPEAKER MIC 572.00 5864.00
LO l2 PMNN4066A LIION I SOOMAH IMPRES BATT W/BOX 570.40 5844.$0
]I 12 PMLN4652A BELT CLIP 2.5" 59.60 E1151D
12 2 AAM27QNH9LAIAN XPR 4550403-4701-25W 160CH GPS 5684.00 51,368.00
(NOVS)Strer47rek server Ramos
13 Z RSN9005A DESKTOP TRAY W/SPEAKER 567.20 EI39.40
14 2 GPN6145B MOBILE RADIO PSU 138W (24014 5980 48
IS 2 PMKN40IOA CPS CABLE 542.75 565.50
Ib 225 SVC209 MSS MSTALL EI.00 5225.66
(Noles)Base Amcwa Mag Movnt
17 975 $VC209 MSS A'STALL fI.00 5975.00
(Naa)lnslallauvn of$oRwme & Conaal Starioos
IB 1485 SVC209 MSS MSTALL EL00 fI,485.00
(Notes)Repeater Programming & Installatiov
19 23 AAM27QPH9LAIAN XPR 455040}97025-0OW 160CH GPS 5736.00 516,928.00
19a 23 GA00037AA ALT:SMART KfD MIC 556.00 51,288.00
20 23 PMAE4037A CMBO GPSNNF 95P470 MHZ, 3.5 DB f 133.45 53
069
35
GN ,
.
21 6555 SYC209 MSS INSTALL 51.00 56,555.00
(Notes)Remave Old 4lmdll Ncw Mobile Rndios & Aateamas For 23 I1v1U
Item Qaaotity Nomen<latare Description Yourprice Fztended Price
22 2275 SVC209
(Nates)1Gdio Progrevuoing MSS INSTALL 51.00 52,275.00
Totat Quote in USD $SQ33i.82
Quote does NOT include FCC licensing update and GPS Fleet Management Software. Quote is H-GAC discounted pricing and
administration fees are inclulded.
PO Issued [o Motorola must:
>Be a valid Purchase Order (PO)1Contract/Notice to Proceed on Company Letterhead.
>Have a PO Number/Contract Number & Date
>Identify "Motorola" as the Vendor
>Have Payment Terms or Contract Number
>Be issued in the Legal Entity's Name
>Include a Bill-To Address with a Contact Name and Phone Number
>Include aShip-To Address with a Contact Name and Phone Number
>Include an Ultimate Address (only if different than the Ship-To)
>Be Greater than or Equal to the V aloe of [he Order
>Be in aNon-Editable Format
_ - >Identify Tax Exemption Status (where applicable)
>Include a Signature (as Required)
Note: Purchase Requisitions cannot be accepted