The URL can be used to link to this page

Home My WebLink AboutPR 15575: DEPT. OF STATE HEALTH SERVICES CPS-PUBLIC HEALTH EMERGENCY RESPONSE (PHER)Memorandum City of Port Arth ur, Texas Health Department TO: Stephen Fitzgibbons, City Manager FROM: Yoshi D. Alexander, MBA-HCM, Health Director DATE: October 13, 2009 SUBJECT: Proposed Resolution No. 15575 Approval of a Contract Amendment between the City of Port Arthur and the Department of State Health-Services CPS-Public Health Emergency Response (PHER) RECOMMENDATION It is recommended that the City Council approve Proposed Resolution No. 15575 authorizing a contract amendment between the City of Port Arthur and the Department of State Health Services Community Preparedness Section /Public Health Emergency Response (PHER). BACKGROUND This contract amendment will allow for additional funding to hire and/or contract with staff to administer the H1N1 vaccine to first responders, health caze personnel, persons at risk for infection, and citizens of south Jefferson County. This funding will also cover any gaps in activities related to mass vaccination planning and implementation, vaccine delivery, vaccine administration and related communications planning and implementation. BUDGETARY/FISCAL EFFECT: This awazd is for an additional $123,416 for a total of $179,428 in PHER funds for the period September 15, 2009 through July 31, 2010. STAFFING/EMPLOYEE EFFECT: This awazd will allow us to hire temporary or contract help to assist with H1N1 planning and implementation activities. SUMMARY: It is recommended that the City Council approve Proposed Resolution No. 15575 authorizing a contract amendment between the City of Port Arthur and the Department of State Health Services Community Prepazedness Section /Public Health Emergency Response (PHER). P. R. NO. 15575 10/13/09-yda RESOLUTION NO. A RESOLUTION APPROVING A CONTRACT AMENDMENT BETWEEN THE CITY OF PORT ARTHUR AND THE DEPARTMENT OF STATE HEALTH SERVICES FOR THE COMMUNITY PREPAREDNESS SECTION / PUBLIC HEALTH EMERGENCY RESPONSE (PHER) AS SHOWN BY AMENDMENT NO.OOlA WHEREAS, the contract between the City of Port Arthur and the Department of State Health Services provides financial assistance to the Port Arthur City Health Department to supplement the delivery of public health services; and, WHEREAS, the initial contract for PHER funding was approved on September 22, 2009 by Resolution No. 09-423 to allow the City of Port Arthur to prepaze for outbreaks of H1N1 by hiring temporary staff to conduct accelerated vaccine planning, prepazation and implementation activities; initiating contracts for in-state vaccine transportation and distribution, purchasing supplies, and related travel; and, WHEREAS, this contract amendment incorporates additional funding in the amount of $123,416 to support H1N1 vaccine administration, bringing the total PHER awazd to $179,428 for the period September 15, 2009 through July 31, 2010. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That, the facts and opinions aze true and correct. Section 2. That, the City Council of the City of Port Arthur hereby approves the contract amendment between the City of Port Arthur and the Department of State P. R. NO. 15575 Page 2 Health Services Community Preparedness Section /Public Health Emergency Response (PHER). Section 3. That, the City Council deems it is in the best interest of the City to approve and authorize the City Manager and the Director of the City's Health Department to execute the contract between the Department of State Health Services and the City of Port Arthur, TX in substantially the same form as attached hereto as Exhibit <.A,> Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of October 2009, A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Council members: NOES: Mayor ATTEST: Terri Hanks, City Secretary P. R. NO. 15575 Page 3 APPROVED AS TO FORM: Valecia Tizeno, Actin it Attorney APPROVED FOR ADMINISTRATION: Stephen Fitzgibbons, City Manager `Wl GL~/ti oshi D. Alexander, MBA-HCM irector of Health Services EXHIBIT "A" The Department of State Health Services (DSHS) and PORT ARTHUR CITY HEALTH DEPARTMENT (Contractor) agree to amend the Program Attachment # 001 (Program Attachment) to Contract # 2010-033354 (Contract) in accordance with this Amendment No. OOlA: Community Preparedness Section /Public Health Emert=.encv Response (PHER), effective 10/01/2009. This Amendment is necessary because: Amendin¢ contract to incoroorate PHER Focus Area 1 Phase 3 funds to support HINT mass vaccination imolementaton and achvihes related to implementation of a mass vaccmatron campaigns This Amendment has a retroactive effective date because: The funds associated with this amendment are in support ofH1N1 vaccine administration It is critical that the funds are available to Contractors on 10/01/09 to ensure their ability to hold H1N1 vaccmahon clinics It is mutually agreed by and between the contracting parties to amend the terms and conditions of Document No. 2010-033354 as written below. All other terms and conditions not hereby amended aze to remain in full force and effect. In the event of a conflict between the terms of this contract and the terms of this Amendment, this Amendment shall control. Therefore, DSHS and Contractor agree as follows: SECTION I. STATEMENT OF WORK: paragraph 1 is revised as follows: Contractor shall perform activities in support of the Centers for Disease Control and Prevention (CDC) Cooperative Agreement Work Plan for Public Health Emergency Response i ~ _ (Funding Opportunity CDC-RFA-TP09-902-H1N109) Focus Area I. SECTION I. STATEMENT OF WORK: following paragraph 1, the following paragraph is hereby added: For PH .R Foc .c Area I Phaces I and Ii t'nntra t shall identifi ¢ans related to macs ~ aor,nar. ptamm~Q and ~mnlementahon. vaccine d by rv vaccine administration ann rnlatnd nmm mirat' mnc p anninn_ and~mnlementat~pn. o_ntr_actor shall perform actn ties to ra,._,_a.t~. rtio :ao..~:r..,_a ~,._.. T.. followin activities are atlnwnd - ~ ~ SECTION I. STATEMENT OF WORK: paragraph 1, 3n' bulleted item is revised as follows: • Purchasing supplies that will be needed during the event (e.g., storage space, cold chain supplies, ancillary supplies for vaccination, lab testing supplies, general supplies, personal protective equipment and antivirals for public health response workers in accordance with ~ Centers for Disease Control Page- 1 of4 (CDC) and the National Institute for Occupational Safety and Health guidelines, and non- pharmaceutical supplies). SECTION I. STATEMENT OF WORK: paragraph 1, 4'h bulleted item is revised as follows: - -''--b `.'-:= °,:`: ~ ..,....:..,,. In addition to the H 1 N 1 vaccine, the srata or -- --- _ __._ Texas will receive from DC and distrib rt ffr of cba 1 to re ict rad orovid r supplies including, but not limited to, synnges, needles, alcohol swabs, and needle disposal containers to administer the H1N1 vaccine during a clinic. Funds may be used to purchase additional supplies as needed. SECTION I. STATEMENT OF WORK: after the bulleted items in paragraph 2, the following paragraph is hereby added: SECTION I. STATEMENT OF WORK: following paragzaph 4 from the original document the paragraphs below are hereby added: SECTION II. PERFORMANCE MEASURES: the numbered items under paragraph 1 are revised as follows and items 2, 11 and 12 are hereby added: 1. Complete and submit to DSHS the CDC gap analysis °-'' --~°-'- ~'-~~-~sno later than October I5, 2009. The analysis tad-wer-le-~lae-shall be sent electronically to PHP.Contracts(a~dshs.state tx us 2. omolete and cnbmit to D H a work plan in a format to be orovid d by D4H T as plan s 11 e due IS days a r th work plan t mnlat : orovid d to th .Coot ter ~3.Contractor must initiate contact with Tribal organizations within Contractor's boundaries no later than October 31, 2009. Contractor shall ensure that Tribal organizations have adequate vaccination information and a vaccination plan in place. Contractor shall ensure Tribal organizations have access to funding necessary to achieve this goal. 3.4Complete amid-yeaz report and an end of yeaz report as requested by and in a format to be provided by DSHS. DSHS will notify contractors when the Centers for Disease Control (CDC) has released the reporting formats for completion and will provide 15 days to complete the required reports. 45.Coordinate with DSHS immunizations program staff to assist with education of local providers about the ordering process for H1N1 vaccine when that process is made available. ~:6.Conduct mass HIN1 vaccination clinics within the Contractor's jurisdiction, i€iaass a ~ Page - 2 of 4 ~7.Coordinate vaccine planning with other local preparedness and response partners, including but not limited to local emergency management coordinator, trauma service area regional advisory councils, local hospitals, lazge medical clinics, federally qualified health centers, local Independent School Districts and other community schools, colleges or universities. ~8.Coordinate with DSHS epidemiology and surveillance staff at regional and state wide levels on collection and submission of influenza surveillance data. >~9.Collect and submit influenza surveillance and investigation data and specimens as part of state-wide influenza surveillance and local response and surveillance. Influenza surveillance and investigation data should be submitted to DSHS Infectious Disease Control Unit through the DSHS Health Services Region (HSR) as appropriate for the situation. Data from the novel H1N1 case report form for deaths may be submitted via the National Electronic Disease Surveillance System (NEDSS) Based System (NBS) or by fax as agreed upon with the Health Service Region (HSR) within one (1) working day of completing the investigation. Specimens should be submitted to the Laboratory Resource Network (LRN) or DSHS Laboratory according to the specimen collection criteria located at http://www.dshs.state.tx.us/swineflu/Lab-Test-Protocol shun. ~1Q,Attend quarterly DSHS public health preparedness meetings. SECTION VI. BILLING INSTRUCTIONS: the following paragraph is hereby added: Page - 3 of 4 Department afState Health Services Signature of Authorized Official Date: Bob Bumette, C.P.M., CTPM Director, Client Services Contracting Unit 1100 WEST 49TH STREET AUSTIN, TEXAS 78756 (512)458-7470 Bob. B urnette@dshs, state. tx. us Contractor Signature of Authorized Official Date: Name: Title: Address: Phone: Email: Page - 4 of 4 DEPARTMENT OF STATE HEALTH SERVICES E ~~ 1100 WEST 49TH STREET AUSTIN, TEXAS 78756-3199 CATEGORICAL BUDGET CHANGE REQUEST DSHS PROGRAM: Community Preparedness Section /Public Heafth Eme CONTRATOR: PORT ARTHUR CITY HEALTH DEPARTMENT CONTRACT NO: 2010-033354 CONTRACT TERM: 09/15/2009 THRU: 07/31/2010 BUDGET PERIOD: 09/15/2009 THRU: 07/31/2010 CHG: OOlA DIRECT COST (OBJECT CLASS CATEGORIES) Current Approved Budget (A) Revised Budget (B) Change Requested Personnel $21,288.00 $44,066.00 $22,778.00 Fringe Benefits $10,782.00 $22,319.00 $11,537.00 Travel $6,542.00 $13,232.00 $6,690.00 Equipment $0.00 $0.00 $0.00 Supplies $3,400.00 $8,411.00 $5,011.00 ConVactual $10,000.00 $10,000.00 $0.00 Other $4,000.00 $81,400.00 $77,400.00 Total Direct Charges $56,012.00 $179,428.00 $123,416.00 INDIRECT COST Base ($) $0.00 $0.00 $0.00 Rate (%) 0.00% 0.00% 0.00% Indirect Total $0.00 $0.00 $0.00 PROGRAM INCOME Program Income $0.00 $0.00 $0.00 Other Match $0.00 $0.00 $0.00 Income Total $0.00 $0.00 $0.00 LIMITS/RESTRICTIONS Advance Limit $0.00 $0.00 $0.00 Restricted Budget $0.00 $0.00 $0.00 SUMMARY Cast Total $56,012.00 $179,428.00 $123,416.00 Performing Agency Share $0.00 $0.00 $0.00 Receiving Agency Share $56,012.00 $179,428.00 $123,416.00 Total Reimbursements Limit $56,012.00 $179,428.00 $123,416.00 JUSTIFICATION Budget adjustments incorporate PHER FA1, Phase 3 funds which will support H1 N1 vaccine administration activities which may include Personnel Travel E i , , u ment, Su lies, Contractual and Other costs. Phase 3 funds are in addition to Phase 182. Financial status reports are due: 12/30/2009, 03/30/2010, 06/30/2010, 09/29/2010 TE '; ~ TEXAS DEPARTMENT OF STATE HEALTH SERVICES CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS GRANTS LOANS AND COOPERATIVE AGREEMENTS The undersigned certifies, to [he best of his or her knowledge and belief that: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or an employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of am federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any fedeml contract, grant loan, or cooperative agreement. (2) If any funds other than fedeml appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress. or an employee of a member of Congress in connection with this federal contract. grant. loan, or cooperative agreement, the undersigned shall complete and submit Standard Form LLL. "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that [he language of [his certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants. loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less that $10,000 and not more than $100,000 for each such failure. Signature Print Name of Authorized Individual 2010-033354 Application or Contract Number PORT ARTHUR CITY HEALTH DEPARTMENT Organization Name Date CSCU # EF29-12374 -Revised 08.10.07