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Home My WebLink AboutPR 15452: CERTIFICATION AS A PORT ARTHUR BUSINESS ENTERPRISE (PABE)Memorandum City of Port Arthur, Texas To: Steve Fitzgibbons, City Manager Q _ ~~,~ From: Rebecca Underhill, Assistant City anger Date: October 14, 2009 Subject: Proposed Resolution 15452 This resolution was tabled at the last Council meeting, and we aze asking that it be tabled again. Dr. Hutchins is revising the documents in response to the concerns of Council. She will be in attendance at the November 3'a Council Meeting to review the documents. The application for LBE certification is ready for distribution. The application will be posted on the City's website, and publicized on the government channel, through the Chamber of Commerce, and through other available media in order to encourage participation. Upon completion of the certification process, Dr. Hutchins will be able to begin compliance evaluation. UPDATED P. R. NO. 15452 JJA: 09/30/09 RESOLUTION NO. A RESOLUTION AUTHORIZING THE AND COLLECTION OF THE CITY OF APPLICATION FOR CERTIFICATION ARTHUR BUSINESS ENTERPRISE (PABE) DISTRIBUTION PORT ARTHUR AS A PORT WHEREAS, the City of Port Arthur has various industrial district agreements which encourage industry to support the community by purchasing goods and services from `Port Arthur Business Enterprises' (PABE); and WHEREAS, the City Council has engaged Dr. Janis Hutchins to develop a methodology whereby to identify PABE and monitor industry's utilization of them; and WHEREAS, Dr. Hutchins has prepared the application for PABE certification, as revised after Council input September 8, 2009, attached hereto as Exhibit "A". NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1: The facts and opinions in the preamble are true and correct. Section 2: The City Council hereby authorizes Dr. Hutchins to proceed with the distribution of the application as presented. READ, ADOPTED, AND APPROVED, this day of October, 2009 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Mayor ATTEST: Tem Hanks, City Secretary APPROVED AS TO FORM: Mazk Sokolow, ty Attorney (~ BEIiAIF OF~ APPROVED FOR ADMINISTRATION: Steve Fitzgibbons, City Manager ~~.2~~~ Rebecca Underhill, Assistant City Manager Z:fina~rcelJennifer/Rewlutiotvs7LBE /Dr. Hutchim City of Port Arthur Application for ~~ CERTIFICATION AS A PORT ARTHUR BUSINESS ENTERPRISE „~--- r °° Mail to: Ms. Rebecca Underhill, Assistant City Manager, City of Port Anhur, P.O. Box 1089, Port Arthur, TX 77641-1089 The purpose of this program is to promote spending by companies that have Industrial district agreements with qualified Port Arthur Business Enterprises and to increase the diversity of Port Arthur businesses with which such companies procure goods and services so that the pool of such businesses is representative of the business community at large. 1. Federal Employers Identification number (EIN) (oo not enter yoursocial5ecuriry Number): Provide the 9-digit federal EIN assigned to you for the purpose of riling your husiness federal income tax returns with the Internal Revenue Service (IRSI. If you do not have a federal EIN, one may be obtained free of charge from the IRS on-line at htto://www.irs.eov/husinesses/ Or by rolling the IRS at (800}8293933. 2. Business Structure -Check the appropriate box that identifies your business structure. ^ - Sole Proprietorship ^ -Corporation ^ -Limited (Liability) Partnership ^ -Partnership ^ -Joint Venture ^ -Limited (Liability) Company 3. Business Name, Mailing Address and Physical Address -Include physical address if different from mailing address Business Name: Mailing Address: City: State: TX ZIP: County: Physical Address: City: State: TX ZIP: County: Mobile Phone Number: Contact's Name: a. Internet Web Page/URL Address (if applicable) s. E-Mail Address (if applicable) 6. Business Phone #: Business Fax #: 7. Employees - Full-time Part-time Full-time (Port Arthur Site) Part-time (All Sites, Including Port Arthur) 8. Payroll -Wages paid for previous calendar year $ (Full-and Part-time) $ (Full- and Part-time) (Port Arthur Site) (All Sites, Including Port Arthur) 9. Check all that apply: Minority/Women Owned Business (MWBE) Historically Underutilized Business (HUB) Disadvantaged Business (DBE) ^ -Yes ^ - No ^ -Yes ^ - No ^ -Yes ^ - No 10. Is your company a member of the Greater Port Arthur Chamber of Commerce? ^ -Yes ^ - No 11. Business Category Description -Check the boxes that best identify the services provided by your business. ^ (01) -Heavy construction other than Building Construction ^ (06) -Other Services including Legal services ^ (OZ)-Building Construction, including General contraRors & Operative Builders D (07) -Commodities Wholesaler/Reseller O (03)-Special Trade construction ^ (OB)-commodties Manufacturer 0(04)-Financial and Accounting Services O (09) -Medical Services O (OS) -Architectural/Engineering and Surveying iz. Principal line of Business - Provide a brief description of the products and/or services provided by your business 13. Class and Item Codes - Please reference the NIGP Commodity Book at htto-//www window state tx us/procurement//cam book/index.html and provide the Class and Item Code Numbers which represent the specific commodities and/or services your business can provide. To identify more than three class codes, please attach a separate sheet using the same format. Class # -Item # [Example: Class #450 -Item # 03, 04, 28, 25] 1a. Ownership - Provide the name, title, and percentage of ownership interest of all individuals and business entities having an ownership interest in your business. Identify each individual's ethnicity and gender by using the following Ethnic Group Codes: Asian PacificAmericans-AS;BIackAmericans-BL;HispanicAmerlcans-HI;NotiveAmericans- AI; American Woman - WO; and Caucasian - CA; and the following Gender Codes: Female - F; and Male - M. If an individual's ethnicity does not meet any of the Ethnic Group Codes, Enter "Other" as the ethnicity. Based on a 40-hour workweek, identify the number of hours each owner is present at the business' physical address during the regularly established business hours, actively participating in the daily activities of the business operations. Check the appropriate boxes to indicate if each individual is currently employed elsewhere and if they have ownership interest in any other business entity. Name rue %of Ethnicity/ p of Other Other Business First, MI, tart Ownership Gender Hours Employment Ownership y ^ Y^ N ^ Y ^ N yo ^ Y ^N ^ Y ^N % ^ Y ^ N ^ Y ^ N q ^ Y^ N ^ Y ^ N 15. Business Responsibilities -Provide [he name and title of the individually) uftimatelyresponsibleJor [he Junctions identified below. Functions Name [First, Last) Title Negotiate & Sign Financial Contracts Negotiate and Sign Bids/Proposals Hiring and Firing of Management Personnel Supervision of Day-to-Day Operations Affidavit of Eligibility- With my signature below, I attest that the information provided for the business entity described in this application is correct. Additionally, I certify that Port Arthur is the principal place of business for this company. If the business entity is approved as a Port Arthur Business Enterprise by the City of Port Arthur, I understand that this certification is not transferrable and that if the business operations cease to qualify, the certification is subject to revocation. Printed Name of Eligible Applicant with Majority Ownership Interest Subscribed and sworn to me the undersigned notary public on this Signature of Eligible Applicant with Majority Ownership Interest day of Vear Notary Puhlic's Signature and Stamp/ Seal My commission expires on City of Port Arthur Port Arthur Business Enterprise Program What is the nurnose of the Port Arthur Business Enterprise Prosram? The purpose of the Port Arthur Business Enterprise Program is to create a program that promotes spending by companies that have industrial district agreements with qualified Port Arthur local business enterprises as to increase the diversity of Port Arthur businesses with which such companies procure goods and services so that the pool of such businesses is representative of the business community at large. Which Port Arthur businesses are elieible to apaly for certification? Any Port Arthur business, including, but not limited to, a Port Arthur minority and/or women owned business enterprise (MWBE), a Port Arthur historically underutilized business (HUB), and a Port Arthur disadvantaged business enterprise (DBE) is eligible to apply far the certification under the procedures and criteria specified in the following section. How does a Port Arthur company earn the certification? • A Port Arthur Business Enterprise must perform a commercially useful function including the performance of the following functions 6y the business: - Being directly responsible for providing the materials, equipment, supplies, or services as required by the contract solicitation; - Performing work that is normal for its business services; - Carrying out its obligations by actually performing, managing, or supervising the work involved; - Maintaining its principal place of business at a fixed, established commercial address (not temporary building, post office box, or telephone answering service, or short-term lease) within the boundaries of the City; - Being afor-profit business; - Having been in operation for at least six months within the City; and - Verifying / Financial viability, / Adequate safety record, / Employees who are drug tested and background checked, and / Compliance with local, state and federal regulations and licensing requirements. • Complete the Application for Certification as a Port Arthur Business Enterprise, which can be found at the Cites website www.aortarthur.net and submit it to the Assistant City Manager. Does certification suarantee that the business automatically is placed on the approved vendors/bidders list of all companies with current Industrial Al3reements? The Port Arthur Business Enterprise certification does not circumvent the pre-qualification process for potential service contractors currently in place at area petrochemical plants. Each company has a unique process that serves its needs. Listed below are the names of the companies currently participating in the Port Arthur Business Enterprise program along with additional information concerning each company's vendor pre- qualification process. Company Name Vendor Pre-Qualification Process BASF Corporation See Note 1 below Chevron Phillips Chemical Company LP See Note 2 below Valero See Note 3 below Total Petrochemicals USA Inc. See Note 4 below Flint Hills Resources See Note 5 below Note 1: BASF has contracted with Pacific Industrial Contractor Screening (PIGS) to manage and maintain the Contracto(s Prequalification Form (PCIF) and Current Certificate of Insurance (COI) which you will access via a Web Portal. BASF is requiring all contractors (new and current) to successfully complete the Environmental, Health and Safety (EHS) qualification process through PIGS. Only those contractors who successfullycomplete the process will be qualified to do on- sitework for BASF. PIGS registration: www.oicsauditinx.com orfor more information call 800-506-PIGS (7427). Note 2: Potential service contractors should download the following document: The completed PClF and OSHA Logs should be submitted to PI'ZF.doc Marian Ruiz at ruizmsC~cochem.com Note 3: Supplier's interested in providing goads and services to Valero Energy Corporation may contact the Valero Port Arthur Refinery Procurement Department via the following contact information: Valero Port Arthur Refinery 1801 South Gulfway Drive Port Arthur, Texas 77640 Phone: 409-985-1000 Additional information can be found at our Valero website: http //www valero com/Our0usiness/Ourlocations/Refineries/Poxes/PortArthur.aspx Note 4: TOTAL has established a business relationship with ISNetworld (yuwwisnetworld.com or 800-976-1303). Effective immediately, ISNetworld will begin serving as TOTAL's primary contractor information management system. As a result of this action, contractors performing on-site services for TOTAL will be required to become a subscriber io ISNetworld. If your company is a current subscriber to ISNetworld, there is no additional fee; however, please ensure your company has completed TOTAL's requirements. In order to be considered by TOTAL for contractor services, your company's subscription must be in place and all required data must be posted as soon as possible, and accepted by TOTAL. Note 5: Statement pending