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HomeMy WebLinkAboutPR 23816: TO PURCHASE A VEHICLE LIFT FOR THE CITY'S MAINTENANCE GARAGE City of Port Arthur Transit Department Memorandum To: Ronald Burton,City Manager From: Ivan Mitchell,Transit Director Date: July 22,2024 Re: P.R.23816—A resolution authorizing the City Manager to purchase a vehicle lift for the City's maintenance garage Nature of Request: A resolution authorizing the City Manager to purchase a vehicle lift for the City's maintenance garage located at 103 HO Mills from Southeast Texas Automotive Equipment Background: The City's maintenance garage located at 103 HO Mills needs a new vehicle lift to continue performing repairs/maintenance on the City's fleet of vehicles and equipment. The department obtained quotes from three (3)vendors for a four-post vehicle lift. After assessing the quotes for price, warranty, and serviceability Southeast Texas Automotive Equipment was selected to provide the new equipment. Recommendation: It is recommended that the City Council approve proposed P.R. 23816. This resolution would authorize the City Manager to purchase a new vehicle lift from Southeast Texas Automotive Equipment in the amount not to exceed $31,265.00. Budgetary/Fiscal Effect: Funding to pay for this purchase is budgeted in the department's capital budget. P.R. No. 23816 7/22/2024 IM RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A VEHICLE LIFT FOR THE CITY'S MAINTENANCE GARAGE LOCATED AT 103 HO MILLS IN PORT ARTHUR, TEXAS FROM SOUTHEAST TEXAS AUTOMOTIVE EQUIPMENT OF BEAUMONT, TEXAS IN THE AMOUNT NOT TO EXCEED $31,265.00; FUNDS AVAILABLE IN ACCOUNT 001-13-037-8522-00-70-000 WHEREAS, the City has allotted funds to purchase a new vehicle lift for its maintenance garage located at 103 HO Mills; and, WHEREAS, quotes were requested from various vendors, including those under BuyBoard contracts, and three (3) quotes were received as delineated in Exhibit"A"; and, WHEREAS, staff has selected Southeast Texas Automotive Equipment based on price, warranty, and serviceability; and, WHEREAS, PAT is recommending that the City Council by its City Manager approve proposed P.R. 23816, to purchase a vehicle lift from Southeast Texas Automotive Equipment for an amount not to exceed $31,265.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct. THAT, the City Manager is hereby authorized to purchase a vehicle lift from Southeast Texas Automotive Equipment of Beaumont, Texas in the amount not to exceed $31,265.00, in substantially the same for as attached hereto as Exhibit"B". THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED this day of A.D. 2024 at a Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES: • Mayor: Councilmembers: P.R.No. 23816 7/22/2024 IM • NOES: Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: r?e"-14-- J e M. Black, Interim City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: v 'fizttteei Ron Burton, P Lynda Boswell City Manat- Director of Finance Clifton Williams Ivan itchell Purchasing Manger Transit Director P.I'o No 23$16 7/5/2024 IlMi Exhibit "A" I --- :7--- If r- "o f h E. oE 0 e n n 0 o -11 0 ci: IT 5C 0 �: o n < � et � N © cD ON wU "fit •D C 5 � o 7z 5 cA 0 a E� 3 < v.,. W A. LADn r �' CD .-h y �1 M• C C. N CDD --.1 "! d EA ,�' W W n 0 O . a O P.R. No. 23816 7/22/2024 IM Exhibit "B" QUOT• • A TION PAGE:1 Southeast Texas Automotive Equipment PHONE#: (409)983-8160 DATE: 6/28/2024 PO BOX 4032 CELL#: ORDER#: 1950 Beaumont,TX 77704 ALT.#: CUSTOMER#: 100406 Phone#: (409)832-9391 P.O.*: CP: MarkS TERMS: Net 30 LOCATION: 1 SALES TYPE: Quote STATUS: Active BILL TO 100406 SHIP TO CITY OF PT. ARTHUR CITY OF PT. ARTHUR P.O. BOX 1089 P.O. BOX 1089 ACCOUNTS PAYABLE ACCOUNTS PAYABLE PT. ARTHUR,TX 77641 PT.ARTHUR, TX 77641 MFR PRODUCT NUMBER DESCRIPTION QTY PRICE NET TOTAL ROT SM 18N001 BL-Dup1 18,000LB 4 POST 2301N 1 $27,520.00 $17,995.00 $17,995.00 ROT S100185 JACK KIT 2 RJ9100 AND AIR LINE KIT 1 $16,719.00 $10,495.00 $10,495.00 ZZC FREIGHT INCOMING FREIGHT 1 $2,775.00 $2,775.00 $2,775.00 ESTIMATED LEAD TIME IS 50 TO 60 DAYS THIS IS INSTALLED PRICE CUSTOMER IS RESPONSIBLE FOR ELECTRICAL TIE INN AND COMPRESSED AIR TIE INN Prices reflected on this quote are valid for 30 days and while current supplies last. However, prices are subject to change if the program or promotion the prices were quoted under is no longer in effect.A convenience charge of 4% applies to all Credit Card Transactions. SUBTOTAL: $31,265.00 TAX: $0.00 ORDER TOTAL: $31,265.00 Authorized By: