HomeMy WebLinkAboutPR 23880: EXTENDING THE VACTOR TRUCK RENTAL FOR THE DRAINAGE DIVISION City of
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INTEROFFICE MEMORANDUM
Date: August 16, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Flozelle C. Roberts,EIT, MEng, MBA, CPM,Public Works Directo Ali.
RE: PR 23880—Extending the Vactor Truck Rental for the Drainage Division
Introduction:
This agenda item seeks the City Council's approval to extend a vactor truck rental for one (1)
month for the Drainage Division from Environmental Rental Services,Ltd. of Rockdale, Texas,
for$12,975.00.
Background:
The Public Works Department— Drainage Division utilizes two (2) vactor (vacuum) trucks to
clean drain appurtenances throughout the City. Both trucks were flooded during Hurricane
Harvey and have experienced intermittent malfunctions since the hurricane, rendering the
equipment inoperable.
Both vactor trucks are inoperable and undergoing repairs.The Drainage Division rented a vactor
truck for one month beginning on July 30,2024,for$12,975.00. It is estimated that an additional
one-month rental is needed while the City's vactor truck repairs are completed. The additional
one-month rental cost is $12,975.00,with a total rental cost of$25,950.00.
The City Council approved the purchase of a new vactor truck in Resolution 22-553. The truck
was ordered on December 14, 2022, and delivery is expected by the end of this calendar year.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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Budget Impact:
The not-to-exceed amount for the additional one-month rental is $12,975.00, with a total rental
cost of$25,950.00. Funding is available in the Drainage Division's Rent/Lease Account, 001-
21-055-5401-00-70-000.
Recommendation:
It is recommended that City Council approves Proposed Resolution Number 23880, authorizing
the extension of a vactor truck rental for the Drainage Division.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No.23880
08/16/2024 FCR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXTEND THE RENTAL OF A VACTOR TRUCK FOR
THE DRAINAGE DIVISION FROM ENVIRONMENTAL
RENTAL SERVICES, LTD OF ROCKDALE, TEXAS, FOR
$12,975.00 FOR ONE MONTH. FUNDS ARE AVAILABLE IN
THE DRAINAGE DIVISION'S RENT/LEASE ACCOUNT,
001-21-055-5401-00-70-000.
WHEREAS,the Drainage Division utilizes two (2)vactor(vacuum)trucks to clean drain
appurtenances throughout the City; and,
WHEREAS, both trucks were flooded during Hurricane Harvey and have experienced
intermittent malfunctions since the hurricane, rendering the equipment periodically inoperable;
and,
WHEREAS,both vactor trucks are currently inoperable and undergoing repairs; and,
WHEREAS, the Drainage Division rented a vactor truck for one month beginning July
30, 2024, for $12,975.00. An additional one-month rental of$12,975.00, with a total rental cost
of$25,950.00, is estimated to be needed while the City's vactor truck repairs are completed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Council hereby authorizes the one-month rental extension of one vactor
truck from Environmental Rental Services, Ltd. of Rockdale, Texas, for $12,975.00, with a total
rental cost of$25,950.00 (see Exhibit A); and,
THAT, funding for this equipment is available in the Drainage Division's Rent/Lease
Account, 001-21-055-5401-00-70-000; and,
PR No.23880
08/16/2024 FCR
Page 2 of 3
THAT, a copy of the caption of this resolution be spread upon the minutes of City
Council.
READ, ADOPTED, AND APPROVED THIS day of August 2024, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard, TRMC
City Secretary
APPROVED AS TO FORM:
c'--.,___,,
Roxann Pais Cotroneo, Esq.
City Attorney
PR No.23880
08/16/2024 FCR
Page 3 of 3
APPROVED ` i MINISTRATION:
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Ronald Burton, CPM\'r
City Manager
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e zelle 'oberts,4a. MEng, MBA, CPM
Public !s Direi
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
kiAtat,/
Ly •a(Lin) Boswell, ICMA-CM, MA
Finance Director
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Clifton . Williams, Jr., CPPB
Purchasing Manager
PR No.23880
EXHIBIT A
Page 1 of 2
Date:July 25, 2024
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Quote 5721QTX01
Customer: City of Port Arthur Job Site: Port Arthur
P.O. Box 1089 TX
Contact: Brad Brown Salesperson: (713)473-1313, Deer Park,TX
Phone: (409)983-8173 Phone: (713)473-1313
Fax: Fax: (713)473-1888
Email: brad.brown@portarthurtx.gov Email:
We appreciate the opportunity to support your company during the following job
Job Dates: 7/25/2024-9/25/2024
Item Description Quantity Unit Meas Rate Amount
Combo Truck w/Hydro-Excavating Pac 2.00 Months $12,975.00 $25,950.00
Grand Total $25,950.00
Description of Work
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Thank you for choosing Environmental Rental Services.
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DEFINITIVE INDUSTRIAL GROUP
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Page 2 of 2
Date:July 25, 2024
Quote 5721QTX01
Terms& Conditions
Price does not include sales tax,transportation or fuel unless specified in writing
• Our rental rates are based on a 8 hr day/40 hr.week/28 day,16o hr.month
• Invoice terms are Net 30,unless otherwise stated.
• All equipment must be returned completely decontaminated.Failure to do so will result in the truck
staying on rent until it is decontaminated-NO EXCEPTIONS!
• All rentals are billed from the time the equipment leaves our facility until it is returned.
• Equipment must be operated by personnel that are experienced and trained to operate it.
• Maintenance on equipment for monthly rentals is the responsibility of the Lessee.
• This quote is good for 3o days.
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Thank you for allowing us to submit this quotation,if you have any questions please do not hesitate to call!
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