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HomeMy WebLinkAboutPR 23896: EMERGENCY REPAIRS TO 36-INCH FORCE MAIN AT MAIN OUTFALL LIFT STATION a' „rr rthur Tctu> INTEROFFICE MEMORANDUM Date: August 28, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Calvin Matthews, P.E., Director of Utilities RE: PR No.23896 - Emergency Repairs to 36-Inch Force Main at Main Outfall Lift Station. Introduction: This Agenda Item is to ratify the City Manager's emergency approval for repairs to the main outfall lift station force main.The emergency memo was issued on May 7,2024,to hire ALLCO LLC to repair the leak on the 36" pipe. The project was completed on May 9, 2024, with $51,999.26. Background: The 36-inch ductile iron force main which carries the sewage from the Main Outfall Lift Station (MOLS) to the Main Wastewater Treatment Plant (MWWTP) failed on May 7, 2024. This line carries the sewage under pressure from the full collection area of the MWWTP with a dry weather average daily flow of slightly over 6 MGD and potential peak and daily flows up to 45 MGD. The situation poses a serious health and safety issue to the citizens of Port Arthur if the line is not repaired immediately. Emergency approval was given by the City Manager to hire a contractor to assist in repairs to the ruptured pipe. ALLCO, LLC of Port Arthur, Texas, was hired for the repair, and the project was completed on May 9,2024. Budget Impact: The total budgetary impact for this repair is $51,999.26. This repair will come from account No. 405-40-000-8516-00-00-000, Project No. WS0007-CON. Recommendation: It is recommended that the City Council approve PR 23896, ratifying the emergency repairs to the 36-inch force main. "Remember,we are here to serve the Citizens of Port Arthur" P. R. No.23896 8/28/24 cv Page 1 of 2 RESOLUTION NO. A RESOLUTION RATIFYING THE CITY MANAGER'S DECISION FOR THE EMERGENCY REPAIRS TO 36- INCH FORCE MAIN AT THE MAIN OUTFALL LIFT STATION BY ALLCO, LLC FOR THE TOTAL BUDGETARY IMPACT OF $51,999.26, ACCT NO. 405-40- 000-8516-00-00-000, PROJECT NO. WS0007-CON. WHEREAS, there was a rupture in a mainline outfall lift station force main on May 7, 2024,which caused an immediate public health and safety concerns; and, WHEREAS,the emergency repair order was issued on May 7, 2024, to ALLCO LLC for $150,000 (Exbibit A) and this force main was repaired by ALLCO, LLC of Port Arthur, Texas, under emergency conditions authorized by the City Manager; and, WHEREAS, pursuant to Section 252.022(a)(2) this purchase is authorized to preserve or protect the public health or safety of the municipality's residents; and, WHEREAS, it is further authorized pursuant to Section 252.022(a)(3) because of unforeseen damage to public machinery, equipment, or other property; and, WHEREAS, the maximum total budgetary impact for the repair of the water line is $51,999.26; and, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, in order to protect the health and safety of our citizens, the City Council hereby approves and ratifies the expense of the emergency repairs to the main outfall lift station force main for the total budgetary impact of$51,999.26 (Exhibit B); and, P. R. No 23896 8/28/24 cv Page 2 of 2 THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED THIS day of 2024 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor • Councilmembers: NOES: • Thurman Bill Bartie Mayor ATTEST: APPROVED AST Sherri Bellard Roxann Pais Controneo City Secretary City Attorney APPROVED: FOR D I, 'TRATION: APPROVED AS TO AVAILABILITY OF FUNDS: -)A& 64-u-Lof Ronald Burton, CPM Lynda(Lyn) Boswell, MA, ICMA-CM City Manager Director of Finance U,-)ALL, alvi Matthews, P.E. Clifton +illiams, CPPB Director of Utilities Purchasing Manager EXHIBIT "A" (Emergency Authorization of the repairs to the 36"water main) ('rn „r ► pPr rthur Trs INTEROFFICE MEMORANDUM Date: May 7,2024 To: Ronald Burton,City Manager From: Calvin Matthews,P.E., Water Utilities Directorejti RE: Emergency Repair to 36-Inch Force Main at Main Outfall Lift Station The 36-inch ductile iron force main which carries the sewage from the Main Outfall Lift Station (MOLS) to the Main Wastewater Treatment Plant (MWWTP) failed this morning. The lift station crew noticed sewage leaking up to the MOLS driveway and flooded ditches. Upon further inspection,it was found to be a leak in the 36-inch force main. This line carries the sewage under pressure from the full collection area of the MWWTP with a dry weather average daily flow of slightly over 6 MOD and potential peak daily flows up to 45 MGD. This poses a serious health and safety issue to the citizens of Port Arthur if the line is not repaired immediately. The failure will cause backups and issues for this entire area. ALLCO LLC is ready to mobilize to the site and begin repairs. Once the site is excavated, a better estimate of the cost of repairs will be possible, but at this time it is approximately $150,000. I,Ronald Burton,hereby approve the emergency repair to ALLCO LLC. Ron Burton,C City M er 'Remember, we are here to serve the Citizens of Port Arthur" EXHIBIT "B" (Invoice for the repairs to the main outfall lift station force main) FIELD WORK ORDER ALLCO CONTRACTORS ENGINEERS DATE JOB NO. SEQ 1SERIAL P.O.BOX 3684 BEAUMONT,TEXAS 77704 IF 3 _7--..2 `/ TX (O/ _—� F I (409)860-4459 7 (p CLIENT c,ty of O OTY. DESCRIPTION RICE EXTENSION £ Por+- Ctrs-hur 43 _ V PROJECT ii W 3(.Q -Force v'a;h W t >- ¢ graRe a h CLIENT REFERENCE Cit F ct fit! ] I l TOTAL 0 z $ 9+cc . NAME CLASS HOURS WORKED PAYROLLBURpINC AMOUNT ST 1Tn '7 NS } �}' K 4p/�P SUPERVISION Q (i` _ /L7i 17.CD _ /(08,/i ot> Q— S SoVion p1041?aror, $ 1 �` .zS' 759.S co N L C . >Het i undez _LAbor 8 , 4 /4 34/0 4477. z{o a 4 q S . moor,! OrIvey , 2 4' /4 , cg,s-0 loll, OO $ cr t `„ > P Ve t a J t u e z- ODD era-tor 8 /4, Y''+<. ZS 7.S'9. S6 q.. 41 J. Chavez Labor $ , 4' ,/ 24, F, L/77,4/,, g5 .' E Vuryas , Labay., J ..,../ 2.4, s 471. �° W sis t^ .S S A. —fir THE WORK DESCRIBED HEREIN IS TO BE THIS riEio WORN $ " 't,n 2.� -< ` O ORDER iS�N CORNED- SUB TOTAL r V IT PERFORMED ON THE BASIS OF' (CHECK) nom*an OR iR ADO. INSURANCE.TAXES ti— 0 1r Q) itION TO A COHTRAfT, %I$ m UNIT PRICES THE PROVISIONS OT AND INDIRECTS THAT 2 •NODcr TIME AND MATERIAL .if ANY Mill PROVIDE PRICE. LABOR TOTAL $ L,1 j © LUMP SUM WO RAMS 7;?7. 1,> HRS. EQUIPMENT RATE HRS. EQUIPMENT RATE PAYMENT BASIS PICK-UP TRUCK OR OTHER VEHICLE . ( Pc. .2(/0 /rc•cI holt/ Z II PRICE II TOTAL0 3 Truths I— r rt to SIl dsrP.vr313- $ j �. _ Q M I i- J-3 'T A-- a I LABOR $ �L 0 sl TOOL W 3f i.j .-) — - R7 1 1 t+ d i ALLOWANCE % t ! W ! MATERIAL • m Q BARE EQUIPMENT / a, I .a MANNED 1 U 3 0"- EQUIPMENT v FUEL USE TAX TOTAL FUEL I USE TAX TOTALe n J, CONTRACT 'TOTAL 33�. ;7 1 +3 -k..w SUB TOTAL 7 6'.- 7. 39 Q O FEE /I 7g. (,5 1 Z 2 8 TIME AND Z TOTA MATERIAL 2 o $ 'jo3G. 0 ° re 00 N LUMP W SUM FOTAL TOTAL ® $ SALES TAX f ALLCO CLIENT BY 7 VirfIA—e— BY DATE The Printery FIELD WORK ORDER ALLCO DATE JOB NO. SEC. SERIAL CONTRACTORS ENGINEERS P.O.BOX 3684 F 1 4 BEAUMONT,TEXAS 77704 5_ _a y- 4 (O/6 1 (409)860-4459 R CLIENT t t - �� O OTT. DESCRIPTION PRICE UNIT ' EXTENSION i S L poet C rfti ur 0 • a � sn C. W 'PROJECT q S" 3 6 force rh4,N l c CLIENT REFERENCE il S Z TOTAL $ HOURS WORKED PAYROLL RATE INCL AMOUNT S S NAME CLASS ST 11/2 MRS BURDENS b \ ,o 4— J G / SUPERVISION V /7 /!,�+1I! .77 CO / L 1(p ' M IV) S S Q AA/on v rvG „ 8 S / .(5' S" 2s' 840,tr hi V. -C al ' . G . Her(1artkz. Labor 8 3 /Jr� 3a,I0 s'zs? 1 r 4.- �' °i S. Pneor{ Orrvry 2 5 , /S',5' �.s-� 72a-7,s 2 -a, '�.a ccP.Velatwze op team( 2 , S !r . te: , 14` g' . gFl a s J. Ck G viz p 5 �- .1 o E. vG yes I-o bat 8' s Zr-.-c s 4 1 v p a q + _ THE WORK DESCRIBED HEREIN IS TO BE " TNIs FIN C WORE SUB TOTAL $ SZ . /i ONOER if IN GONNEG 4 �`N'1 co PERFORMED ON THE BASIS OF (CHECK) nom NNTN oR.Ann *o+coNTeAOT. INSURANCE,T�AxES ^I C�3 S Oj UNITPRICES l THE PNORISIONS OF ANDIND6�VIJ %I$ �-�i 1 V m ® THE AND MATERIAL ( THAT CONTRACT Is ANT " ^ WILL PROWOE PRICE- LABOR TOTAL $ 5 2 o 7 V V © LUMP sum »a•"R's HRS. EQUIPMENT RATE HRS. EQUIPMENT RATE PAYMENT BASIS PICK-UP TRUCK OR OTHER VEHICLE ' I- PC a 4U tr'cK A 0 f ,/ ,45 PRIT ICE 'no o S l'1 P it-et( ,'3 U iI TOTAL IO $ ►— 3 Pi�It up rrucKs Z I LABOR d o r ,i- %. 5 p A 1 TOOL 1. W `�-�.t �•� r... " ?I ., �Ii �Lf rNp i�Ja- 1 ALLOWANCE % QZ u M,717 I�1 O ' MATERIAL )� �/' �� m f BARE EQUIPMENT 1 .J j , i 0.7 MANNED '? t-'..-.)4'. 2 I EQUIPMENT i%7 FUEL USE TAX I TOTAL FUEL USE TAX ITOTAL,' SUB "1�3 ', ? ' '' ='' CONTRACT w C20 'o f 36`'ductal I.run Pile SUBTOTAL / . -/ ,g� /d 1'4 lily cr OO FEE 2 �I�•„�t Z l U og TIME ANDMATE �/ O TOTAL (3.) O � $ 1;, q1sr3 i U 4 LUMP SUM W ' TOTAL Q 2 SALES TAX (TOTAL a . (TOTAL $ ALLCO CLIENT BY -714/2, 07. C BY DATE The Pnntee FIELD WORK ORDER ALLCO DATE I JOB NO. SEQ. SERIAL CONTRACTORS ENGINEERS P.O.BOX 3684 F fl A .4 Q BEAUMONT,TEXAS 77704 _ .4- lV (409)860-4459 CLIENT y +7 o OTY. DESCRIPTION PRICE EXTENSION Por-- C[ rfhur co S ! w PROJECT 3G�� e yr)crn Brake a �_ f 4` a CLIENT REFERENCE ra- 1 {el n TOTAL fr W i • - , HOURS WORKED PAYROLL RATE INCL AMOUNT p! NAME CLASS ST 112 HRS } BURDENS '1 D p y� SUPERVISION Cj a 7 7,10 �jz, Sj • Cf,. V � �.. 1• _ I) 0-- � CC .9 a S - RtAytvrt flpertlto! 8 . 2 Ji .CIf, 4 54(., '75- . e "', 4_ s ' C. Herr!ahcl ez Labof $ /1 . 3`'I14 374-; to , a� . _ S , /'noo�-e DPI. $ 11 ti# rJ ,•/I ,S� S a i P. TMG t Lt ze or e vk1 or b' _ a )1 ('# is' LP,4.. 7 x " + J. Cbave7 _ i 24 !a 37r t g4- E . VGalas LGI f 3 W N _ 4- i. S 4 y y �E If THI$ FIELD WORK j -S �Q THE WORK DESCRIBED HEREIN IS TO BE ORDER;S:N CONNED SUB TOTAL $ 3(j P'L, If 4 ,..(' u 0 PERFORMED ON THE BASIS OF: (CHECK) TION WITH OR IN ADD. INSURANCE,TAXES V MON TO A CON/MCT. DIP, % 1 UNIT PRICES THE PROVISIONS OF AND INvnn-CTS $ Qi fNI1T CONTRACT.,F ANY �l \ TIME AND MATERIAL WILL PROVIDE PRICE LABOR TOTAL $ 74( we 4. � © LUMP SUM INCI BASIS HRS. EQUIPMENT I RATE HRS. EQUIPMENT_ I RATE PAYMENT BASIS PICK-UP TRUCK OR OTHER VEHICLE I - Pc I - U 1 ruc/Cher L l TOTAL 1 $ 3 f;ck r rrucICs Z T/_ ry skF�/st.eAt, . J o z3 W $ ,��t a l f-O, efo. d LABOR 4'/ TOOL ��.... O 'SA7f ri2.) i. r, +'" ALLOWANCE ,A/ a/ LU in cc W MATERIAL % /- . "eg,IF m Q BARE / 33,--i 17 EQUIPMENT M MANNED ,3 L l r _ I EQUIPMENT FUEL USE TAX 'TOTAL T FUEL USE TAX TOTAL 111I -`'". / 24..0 `- CONTRACT '..mar. W• II -L.044s Sl4Ii?_ Sop(/ SUBTOTAL 3 ) t �p 3111 3 FIP _Ii ocdS of 1-3 Rot Or FEE N Y 34.'I / -' TIME AND jj . r MATERIAL 7 O ill ©1��, 7.1Gft4 �� I , O TOTAL 0 $)�l Z6,9, 7i 0 94oj DD / 71'(3,-c i ? LUMP W tilliqrt I AI 412.D 2.47q 7 I D I ✓ TSUM OTAL �3 rr SALES TAX 'TOTAL/c K)t•'• ITOTAL $ ALLCO CLIENT BY 7 1-=.€in V BY DATE The Printery / ,\ ( INVOICE Modern Concrete&Materials, Ibrown@modemconcretetx.com LLC +1 (409)842-2100 (4 PO Box 21557 www.modemconcretetx.com MOQRN Beaumont,TX 77720 Allco, LLC. Bill to Ship to Allco,LLC. 5400 Procter St PORT ARTHUR TX PO Box 3684 Beaumont,TX 77704 USA / 7 te/ 1%—D Invoice details P.O.Number:F1297 Invoice no.:31880 Terms:Net 30 Invoice date:05/09/2024 —3 Due date:06/08/2024 4 Date Product or service Description an t=tv „ate .rerun_ 1. 05/09/2024 39831 1.5 SK CEMENT STAB SAND TON 88.91 $37.00 $3,289.67 2. 05/09/2024 FREIGHT FREIGHT TON 88.91 $14.00 $1,244.74 Total $4,534.41 �. Note to custmer Ticket tts:110003110 110003111 110003113 110003114'"Please be mindful of potential network intrusion and invoice scams via email. If you receive a subsequent invoice or email providing different payment instructions please consider it fraudulent and contact your customer service representative by phone to validate the suspected invoice."' 4 , 1 7:11.t VOICE Modern Concrete&Materials, lbrownamodemconcretetx.com LLC +1 (409)842-2100 PO Box 21557 www.modemconcretetx.com v MCMERNI Beaumont,TX 77720 +e • Allco, LLC. ENTERED no 9 1}24 Bill to 9 WLship to Allco,LLC. 5400 Procter St PORT ART.FIURTX PO Box 3684 Beaumont,TX 77704 USA • Invoice details_ P.O.Number:F1297 Invoice no. Terms:Net 30 Invoice date:05/08/2024 Due date:06/07/2024 Date Product or ser ice Description SKL _:i•/ Sate nt`_?_.n? 1. 05/08/2024 39997 RIP RAP 1X3 TON 71.37 $47.00 $3,354.39 2. 05/08/2024 FREIGHT FREIGHT TON .71.37 $14.00 $999.18 Total $4,353.57 Note to customer —� Ticket#s:24030517 24030518 24030519—Please be mindful of potential network intrusion and invoice scams via email.If you receive a subsequent invoice or email providing different payment instructions please consider it fraudulent and contact your customer service representative by phone to validate the suspected invoice."' RECEIVED MAY 13 nu Invoice Invoice : 202674 Customer: ALLCO Inv Date:06/21/24 Page Num: 1 Order 148395 Bill-to: Ship-to: ALLCO, LTD. TX-1016 P.O. BOX 3684 BEAUMONT, TX 77704 Customer PO Number:F119019 Ship Date:Drp:Resle:Terms :Ship Via :Salesperson:Due Date : 06/20/24 : N : N : :OT 1 :07/21/24 : Qty Ordered :Qty Shipped:Item Number :Unit :T: Extended :Qty Backord:Description :Price :X: Amount 148395 2.0000 2.0000 22830377530000 0.0000 36"F/C CLAMP 3550.700 N 7101.40 RURAL PIPE & SUPPLY Subtotal 7101.40 : PO BOX 1540 Sales Tax 0.00 : 809 VISADOR ROAD Freight 0.00 : JASPER, TX 75951 Invoice Total: 7101.40 : Payment 0.00 : 409-384-5800 Balance • 7101.40 : ORIGINAL ALLCO CONTRACTORS ENGINEERS PHONE(409)860-4459 FAX(409)860-3857 P.O.BOX 3684 BEAUMONT,TEXAS 77704 CITY OF PORT ARTHUR DATE: 23-Aug-24 444 FOURTH STREET INVOICE NO.: 9838 PORT ARTHUR„TX 77640 REF: OUR JOB NO.: TX-1016 ATTN: MR.CLIFTON WILLIAMS ORDER NO.: TERMS: NET 30 TO INVOICE YOU FOR WORK COMPLETED TO REPAIR THE 36"FORCE MAIN AT THE MAIN OUTFALL LIFT STATION IN ACCORDANCE WITH THE FOLLOWING FIELD WORK ORDERS&INTEROFFICE MEMORANDUM FIELD WORK ORDER NO.F-10446 $ 9,036.00 FIELD WORK ORDER NO.F-10447 16,694.53 FIELD WORK ORDER NO.F-10448 26,268.73 TOTAL AMOUNT DUE THIS INVOICE S51,999.26