HomeMy WebLinkAboutPR 23894: SIDDONS-MARTIN EMERGENCY GROUP SERVICE CONTRACT City of
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INTEROFFICE MEMORANDUM
Date: August 29, 2024
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Antonio O. Mitchell, Interim Deputy Fire Chief
RE: PR— Siddons-Martin Emergency Group Service Contract
Introduction:
The Fire Department recommends that the City Council approve Proposed Resolution 23894
authorizing the third year (second renewal) of the contract with Siddons-Martin Emergency
Group of Port Arthur and Houston, Texas, for preventative maintenance and repair to fire
department fire apparatus and other special response equipment, with a projected budgetary
impact of$410,000.00; with an option for one (1) additional one (1) year period. The current
contract expires on August 11, 2024. The vendor has agreed to renew for the terms of the
original contract pursuant to Resolution No. 22-296.
Background:
The Port Arthur Fire Department relies on a fleet of fire apparatus and special service response
vehicles. To maintain optimal performance and extend their lifespan, these vehicles require
regular servicing and timely repairs. For over a decade, Siddons-Martin Emergency Group has
provided reliable maintenance and repair services to the Fire Department's fleet, consistently
delivering positive results.
Budget Impact:
Funding will be available in Fire/Motor Vehicle account number 001-19-047-5319-00-30-000
pending FY25 appropriation.
Recommendation:
The Fire Department recommends approval of this resolution. To ensure our fleet is ready and
capable of responding when called upon.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.No.23894
08/29/2024 aom
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD YEAR (SECOND AND
FINAL RENEWAL) OF THE CONTRACT WITH SIDDONS-MARTIN
EMERGENCY GROUP OF PORT ARTHUR AND HOUSTON, TEXAS,
FOR PREVENTATIVE MAINTENANCE AND REPAIR TO FIRE
DEPARTMENT FIRE APPARATUS AND OTHER SPECIAL RESPONSE
VEHICLES, WITH A PROJECTED BUDGETARY IMPACT OF
$410,000.00; FUNDING WILL BE AVAILABLE IN THE FY25 FIRE
DEPARTMENT MOTOR VEHICLE MAINTENANCE ACCOUNT NO.
001-19- 047-5319-00-30-000,PENDING FY25 APPROPRIATION
WHEREAS,pursuant to Resolution No. 22-296, adopted by the City Council on July
5, 2022, the City entered a one-year contract, with the option to renew for two(2)additional
one-year periods,with Siddons-Martin Emergency Group of Port Arthur, and Houston,Texas,
for the preventative maintenance and repair to Fire Department fire apparatus and special
response vehicles; and,
WHEREAS, pursuant to Resolution No. 23-331, the City Council authorized the
second year (first renewal) of the contract with the option to renew for one additional one-year
period, with Siddons-Martin Emergency Group of Port Arthur, and Houston,Texas; and,
WHEREAS,the Port Arthur Fire Department operates a number of fire apparatus and
special emergency response units, with these apparatus and units representing a substantial
investment of local, state and federal funding; and,
WHEREAS,the proper servicing and repair of the apparatus and emergency response
units are essential in providing emergency service performance dependability and longevity;
and,
WHEREAS, Siddons-Martin Emergency Group and the City of Port Arthur has
mutually agreed to renew the contract for the third year(second and final renewal)with the same
terms outlined in the original agreement.
P.R.No.23894
08/29/2024 aom
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby authorizes the City Manager to execute the third
year (second and final renewal) of the contract with Siddons-Martin Emergency Group, with the
same terms outlined in the original agreement.
Section 3. That an authorized agent of Siddons-Martin Emergency Group will sign this
resolution agreeing to the terms hereof.
Section 4. That this renewal is contingent upon the pending FY25 appropriation.
Section 5. That a copy of the caption of this Resolution shall be spread upon the Minutes
of the City Council.
READ,ADOPTED AND APPROVED on this day of ,A.D.,2024,at a Regular
Meeting of the City Council of the City of Port Arthur, Texas,by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Thurman Bill Bartie,
Mayor
ATTEST:
Sherri Bellard,
City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo,
City Attorney
P.R.No.23894
08/29/2024 aom
APPROVED FOR ADMINISTRATION:
011%40
Ron Burton, CPM,
City Manager
Robert L. Have s,
Interim Fire Chief
APPROVED AS TO AVAILABILITY OF FUNDS:
Lynda Boswell,
Finance Director
A
Clifton Williams, CPPB
Purchasing Manager
AGREED TO:
SIDDONS-MARTIN EMERGENCY GROUP
By:
Print Name:
Title:
Date: