HomeMy WebLinkAboutPR 23889: PAEDC, TO ACCEPT A PROPOSAL FROM PREFERRED FACILITIES GROUP - USA FOR THE FACADE REPAIRS TO THE BUILDING AT 501 PROCTER STREET 0�
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PoRT*ARTHUR
ONOMIC DEVELOPMENT CORPORATION
MEMORANDUM
Date: September 12, 2024
To: Honorable Mayor and Members of the City Council of Port Arthur
Through: Ronald Burton, Port Arthur City Manager
From: Terry Stokes, PAEDC Chief Executive Officer
RE: Proposed Resolution No. 23889 authorizing the Port Arthur Economic
Development Corporation to accept a proposal from Preferred Facilities Group-
USA for the façade repairs to the building at 501 Procter Street,through the Buy
Board Texas Cooperative Purchasing Program, Contract No. 728-24 for an amount
not to exceed $9,039.34; Funds available in PAEDC account no.: 120-80-625-
5312-00-00-000
Introduction:
The intent of this Agenda Item is to seek the Council's consideration and authorization of the
Port Arthur Economic Development Corporation to accept a proposal from Preferred Facilities
Group -USA for the façade repairs to the building at 501 Procter Street,through the Buy Board
Texas Cooperative Purchasing Program, Contract No. 728-24 for an amount not to exceed
$9,039.34; Funds available in PAEDC account no.: 120-80-625-5312-00-00-000
Background:
The facade on the building is spalling and causing rainwater infiltration into the building causing
damage to tenants' offices. Repairs are necessary to prevent further damage and hazardous
conditions.
Budget Impact:
$9,039.34
Recommendation:
It is recommended that the City Council approve the PAEDC accepting a proposal from
Preferred Facilities Group—USA.
P.R. No. 23889
9/10/2024 KVM
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PORT ARTHUR
ECONOMIC DEVELOPMENT CORPORATION TO
ACCEPT A PROPOSAL FROM PREFERRED FACILITIES
GROUP - USA FOR THE FACADE REPAIRS TO THE
BUILDING AT 501 PROCTER STREET, THROUGH THE
BUY BOARD TEXAS COOPERATIVE PURCHASING
PROGRAM, CONTRACT NO. 728-24 FOR AN AMOUNT
NOT TO EXCEED $9,039.34; FUNDS AVAILABLE IN EDC
ACCOUNT NO.: 120-80-625-5312-00-00-000
WHEREAS, the Port Arthur Economic Development Corporation (the "PAEDC") is the
owner of the office building at 501 Procter Street in Port Arthur, Texas (the "Building"); and
WHEREAS,the Building houses several office tenants; and
WHEREAS,the façade on the building is spalling and causing rain water infiltration into
the building and tenants offices; and
WHEREAS, as owner of the building it is the PAEDC's responsibility to maintain and
repair the structure of the building and maintain tenant offices free of hazard; and
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a
city may participate in cooperative purchasing programs, such as Buy Board Purchasing Program
Contract No. 728-24 as an alternative to a formal bid bidding process; and
WHEREAS, Preferred Facilities Group —USA, of Port Arthur, Texas, as a participating
member of the Buy Board Cooperative Purchasing Program has submitted a proposal for the
repairs of the façade at 501 Procter Street, attached hereto as Exhibit "A", for an amount not to
exceed $9,039.34; and
WHEREAS, the PAEDC Board of Directors at their regular Meeting of September 9,
2024, approved the proposal submitted by Preferred Facilities Group - USA to repair the facade
on the building at 501 Procter Street for an amount not to exceed$9,039.34.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the PAEDC is herein authorized to execute a proposal submitted by
Preferred Facilities Group - USA to repair the façade on the building at 501 Procter Street for an
amount not to exceed $9,039.34.
Section 3. That a copy of the caption of this Resolution be spread upon the minutes of
the City Council.
READ, ADOPTED AND APPROVED on this day of A.D., 2024,
at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES:
Mayor ,
Councilmembers ,
,
NOES:
THURMAN BARTIE, MAYOR
Page 2
ATTEST:
SHERRI BELLARD, CITY SECRETARY
APPROVED:
TERRY STOKES, PAEDC CEO
APPROVED AS TO FORM:
CHARLES ZECH, PAEDC ATTORNEY
APPROVED AS TO FORM:
ROXANN COTRONEO, CITY ATTORNEY
APPROVED AS TO AVAILABILITY OF FUNDS:
64ata,
L A BOSWELL, FINANCE DIRECTOR
Page 3
EXHIBIT "A"
PREFERRED PROPOSAL
01/000.8,4 FACILITIES GROUP-USA
08/22/2024
Krystle Muller
Port Arthur EDC
501 Proctor
Port Arthur,TX 77640
Re: 241097 for Port Arthur EDC Facade Repairs Facility
Name: Port Arthur EDC
Port Arthur EDC,501 Procter, Port Arthur,TX 77640
We are pleased to submit our proposal utilizing our 728-24 Buy Board Texas Contract based on local CCI and
coefficient of.89.
• Repair(5) locations where façade is spalling.
• Paint repairs to match existing as close as possible
Price: $9,039.34 Nine Thousand Thirty Nine Dollars and Thirty Four Cents
Time: The duration of the Work to achieve Substantial Completion will be 10 calendar days.
Terms: NET30
Our estimate is based on our interpretation of the project as presented to us. Our scope is limited to the line
items broken down into individual tasks of work and developed based upon the Unit Price Book rate as
modified by the city cost adjustment and our Coefficient. All pricing for the required line-item estimate is
derived from the current calendar year RSMeans Facilities Construction Cost Data Book with Updates.
This Proposal contains confidential and proprietary information that is intended only for the use of Port Arthur
EDC and is not to be shared, copied, or disseminated in any way. The information includes all attachments,
drawings, sketches, and proposed product selections and must be kept confidential. This information shall be
used for the sole purpose of evaluating this Proposal and must not be used for any other purpose without the
explicit consent of Preferred Facilities Group— USA.
Once the quantities of work and price are approved, the individual Job Order becomes a fixed-price lump sum
contract.
Please contact me at 409.842.8293 or via e-mail mwaidley@pfg-usa.com if you have any questions or require
additional information.
Regards,
Preferred Facilities Group- USA
Michael Waidley
Division Manager
ACCEPTANCE OF PROPOSAL
The Scope of work described above supersedes any and all prior communication about this Proposal.
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