HomeMy WebLinkAboutPR 23930: TWDB DRINKING WATE STATE REVOLVING FUND, LEAD SERVICE LINE REPLACEMENT FUNDING PROGRAM APPLICATION City of
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INTEROFFICE MEMORANDUM
Date: September 18, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton CPM, City Manager
From: Calvin Matthews,P.E., Water Utilities Director
RE: P.R.No. 23930—Authorizing the City Manager to Participate in the TWDB
Drinking Water State Revolving Fund—Lead Service Line Replacement
(LSLR) Funding Program Application
Introduction:
This Agenda Item intends to seek the City Council's approval to submit an application for
funding through the Texas Water Development Board's (TWDB) Drinking Water State
Revolving Fund (DWSRF)—Lead Service Line Replacement(LSLR) Funding Program.
Background:
In 1991, EPA published a regulation to control lead copper pipes installed before 1988, which
generally have high lead content soldered joints in drinking water. The Lead Service Line
Inventory required by EPA is an inventory of every service line in the City's distribution system,
including both the utility-owned and customer-owned service lines. Each must be categorized
as either lead,non-lead, galvanized requiring replacement,or lead status unknown. The required
systems must comply by October 16, 2024.
The City is eligible to apply for grant funds from the TWDB—Lead Service Line Replacement
(LSLR) Funding Program. The project is to perform the Lead Service Line Inventory. The City
must submit the Intent to Apply form by October 4, 2024,and the complete application must be
received by TWDB by November 22, 2024.
Budget Impact:
The project is eligible for $4,806,260 in the funding. All financing through the LSLR program
will be made at the ratio of 51%principal forgiveness and 49% loan/bond. The loan portion of
the approved project covering the service line inventory will be at 0% interest. The loan portion
of the financial assistance must include the 2%loan origination fee.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
City of
ort rth« ^
Texas
www.PortArthurTx.gov
Because all financial assistance will include financing,the City should ensure that it assumes a loan
or bond and has factored the associated costs into the project cost estimates in the full application.
Recommendation:
It is recommended that the City Council approve PR No. 23930, authorizing the City Manager
to apply for LSLR fund prepared by EJES, as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No. 23930
9/18/2024 JL
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO PARTICIPATE IN THE GRANT APPLICATION
PROCESS FOR THE TEXAS WATER DEVELOPMENT
BOARD'S (TWDB) DRINKING WATER STATE
REVOLVING FUND (DWSRF) LEAD SERVICE LINE
REPLACEMENT (LSLR) PROGRAM. FUNDING
APPROPRIATION WILL BE REQUIRED IF THE
APPLICATION IS SELECTED FOR AN AWARD. THE
FUNDS WILL BE PROVIDED WITH 51% PRINCIPAL
FORGIVENESS AND 49% AS A LOAN.
WHEREAS,the City of Port Arthur is always pursuing funding opportunities that address
the safety and integrity of all water and sanitary sewer lines,utilities,and critical infrastructure for
its citizens; and,
WHEREAS, the City received noticed of eligibility to apply for grant funds from the
TWDB—Lead Service Line Replacement(LSLR)Funding Program which is to perform the Lead
Service Line Inventory(Exhibit A); and,
WHEREAS, the Utilities Department staff and EJES completed the technical part of the
application, Project Information Form (Exhibit B) for the eligible project cost of$4,806,206, and,
WHEREAS, the LSLR Funding Program will be made at the ratio of 51% principal
forgiveness and 49% loan/bond with 2% of loan origination fee; and,
WHEREAS, it is in the City's best interest to participate in the LSLR Funding Program
application.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to submit the Intent to Apply (Exhibit C)
for the LSLR Funding Program by October 4, 2024; and,
PR No. 23930
9/18/2024 JL
Page 2 of 3
THAT a copy of the caption of this resolution is spread upon the minutes of the City
Council.
READ,ADOPTED,AND APPROVED THIS day of , 2024 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri07k- h 67
Bellard
oxann P s otroneo
City Secretary City Atto
PR No.23930
9/18/2024 JL
Page 3 of 3
APPROVED FOR ADMINISTRATION:
612/ ati
Ronald on, CPM Calvin Matthews, .E.
City Manager Director of Water Utilities
APPROVED AS FOR AVAILABILITY OF FUNDS:
Lynda(Lyn) Boswell, MA, ICMA-CM Clifton E. Williams, Jr., CPPB
Director of Finance Purchasing Manager
EXHIBIT A
� TEXAS WATER
DEVELOPMENT BOARD
P.O.Box 13231, 1700 N.Congress Ave.
Austin,TX 78711-3231,www.twdb.texas.gov
Phone(512)463-7847,Fax(512)475-2053
Official Electronic Mail Sent Via Email. No hard copy to follow.
September 13, 2024
Mr. Ronald Burton
City Manager
City of Port Arthur
ron.burton a(�portarthurtx.gov
Re: Drinking Water State Revolving Fund (DWSRF)
Lead Service Line Replacement Funding (LSLR) State Fiscal Year(SFY) 2025
Application Invitation
Dear Mr. Burton:
Congratulations! We are pleased to notify you that the City of Port Arthur is hereby invited to
submit an application for funding through the Texas Water Development Board's (TWDB)
Drinking Water State Revolving Fund (DWSRF) Lead Service Line Replacement (LSLR)
Program.
Your project is listed in the Intended Use Plan (IUP) as being eligible to receive funding as
shown below:
Project Description Lead Service Line Inventory
Eligible Project Phases Planning
Project Information Form Number 16059
Eligible Project Cost $ 4,806,260
Please note that TWDB records indicate that one or more issues of debt covenant
noncompliance presently exist with your organization and could affect the ability to
successfully apply for and receive funding from TWDB. Noncompliance with existing TWDB
debt covenants may result in special conditions being added to future debt covenants for
financial assistance received from the TWDB. In some cases, applications for financial
assistance may be rejected if noncompliance is not appropriately addressed. Prior to any
new applications being considered for review, either compliance with existing TWDB debt
covenants must be restored, or a corrective action plan must be adopted which is
acceptable to the TWDB Executive Administrator. Please contact our Financial Compliance
staff by email at fmfinance@twdb.texas.gov with any questions regarding the resolution of
your organization's noncompliance items.
Our Mission Board Members
Leading the state's efforts Brooke T.Paup,Chairwoman I L'Oreal Stepney,P.E.,Board Member
in ensuring a secure
water future for Texas Bryan McMath,Executive Administrator
Mr. Ronald Burton
September 13, 2024
Page 2
Principal Forgiveness / Loan Ratio
All financing through the LSLR program will be made at the ratio of 51% principal
forgiveness and 49% loan/bond. The loan portion of the approved project covering the
service line inventory will be at 0% interest. The loan portion of the financial assistance
must include the 2% loan origination fee.
Because all financial assistance will include financing, your system should ensure that your
entity can take on a loan/bond and you have accounted for the costs associated with a
loan/bond in your project cost estimates on your full application.
Required Documentation and Deadlines
To be considered for funding under the SFY 2025 DWSRF LSLR Program, please follow
the requirements stated below:
(1) You must submit your Intent to Apply form to DWSRFtwdb.texas.go, by 5:00
P.M., CST on October 4, 2024. If you fail to fully complete and submit the Intent to
Apply Form by the deadline, your project will not be considered for funding. This will
allow the TWDB to invite, in rank order, additional projects on the lists if an invited entity
does not wish to pursue LSLR funding for their project at this time.
(2) If you intend to apply, your complete application must be received by TWDB by
5:00 P.M., CST on November 22, 2024.
• Entities must submit a completed application form by email only to
DWSRF@twdb.texas.gov with the subject line of"LSLR Application Submittal for
ENTER YOUR SYSTEM NAME" on the email. Note: The TWDB is not able to use
the Online Loan Application System (OLA) for these submittals.
o Application for Financial Assistance (TWDB-0148)
o Application for Financial Assistance Non-Governmental/Private Entities
(TWDB-0150)
(3) Applications for Financial Assistance will not be accepted after the deadline. We
encourage you to submit your application before the deadline, which will allow us to
begin a review of your application earlier. Application materials, such as, submittal
instructions, guidance documents and frequently asked questions may be found on our
website at www.twdb.texas.qov/financial/applications
(4) A pre-application meeting is required for all DWSRF LSLR projects to ensure that the
applicant and the corresponding TWDB staff discuss the project and ask initial questions
prior to the application being submitted. LSLR program pre-application meetings will be
held virtually in groups. TWDB will hold these meetings in
October 2024. If you submit an Intent to Apply, please contact Ms. Diana Sanchez by
phone at 512-475-1554 or by e-mail at Diana.Sanchez(a�twdb.texas.go\, to schedule
your pre-application meeting. She will be able to assist you with scheduling a meeting
prior to your submission of the application.
To assist you in being successful, please take note of the following tips and reminders
which are based on TWDB's experience reviewing prior applications:
Mr. Ronald Burton
September 13, 2024
Page 3
• An LSLR loan may require the selling of bonds to the TWDB. As such, a financial
advisor and bond counsel will be required. We highly encourage you to engage with
these consultants prior to submitting the application.
• To be eligible for funding, an entity must satisfy all federal procurement requirements
in accordance with the DWSRF program, including EPA's Disadvantaged Business
Enterprise requirements.
• Be sure any changes to the protect cost estimate are reflected in both the Intent to
Apply Form and the application budget.
• For bond purposes only, TWDB SRF loan amounts must be rounded up to the
nearest $5,000. Please round up any numbers in the application budget and confirm
the dollar amounts with your TWDB project team before passing resolutions to
minimize adjustment during the review period.
We look forward to working with the City of Port Arthur on your LSLR project and are
committed to providing excellent customer service and prompt responses to any questions
as you complete your application. Should you have any questions or concerns, please
contact Rebekkah Sandt, Engineer, by phone at (512) 475-1977 or by email at
DWSRFCa�twdb.texas.qov.
Sincerely,
cf
Marvin Cole-Chaney
Director, Program Administration and Reporting
Water Supply and Infrastructure
Attachment: Intent to Apply Form
cc: Edwin Jones, Sr., PE, EJES, Inc.: ejoneseiesinc.com
Nancy Richards, Manager: WSI-RWPD-Team4(cr�twdb.texas.gov
EXHIBIT B
Texas Water Development Board (TWDB)
Drinking Water State Revolving Fund (DWSRF)
Lead Service Line Replacement (LSLR)
Project Information Form (PIF)
To be considered for the upcoming SFY 2024 LSLR Intended Use Plan (IUP), you must submit your Project
Information Form (PIF) by April 1, 2024.
Completed PIFs and required documentation should be submitted via email to DWSRFAtwdb.texas.gov.
Section 1. GENERAL INFORMATION
Please Indicate the State Fiscal Year(SFY)for this PIF: For SFY 2024 LSLR IUP
Name of Entity County
(City, Town, County, District, PWS, WSC, etc.)
City Of Port Arthur Jefferson
Public Water System (PWS) ID No. Certificate of Convenience& Necessity (CCN) No.
TX 123009 10979
Name of Project Proposed Total Project Costs
(Provide a brief name for this project.) (Section 6, Line K.)
Lead Service Line Inventory $4,806,260.00
Engineering Firm Contact Information
Entity Contact Information
Name of Firm EJES, INC.
Contact Person Ron Burton Contact Person Edwin Jones, Sr., P.E.
Title & Title&
Department City Manager Department CEO Administration
Mailing Address PO Box 1089 Port Arthur, TX 77641 Mailing Address 6161 Savoy Drive, STE. 830
Houston, Tx., 77036
Phone Number 409-983-8105 Phone Number 281-272-1612
Email Address Ron.burton@portarthurtx.gov Email Address ejones@ejesinc.com
Section 2. SERVICE AREA MAP
Attach and submit a map of the entity's current service area.The map of the service area must be overlaid by a
map of the census boundaries in the service area.
To determine population served indicate the number of people who reside within the service area of, or receive wholesale or
retail water service from, the entity based on the most recent data available from the most recent American Community 5-year
or the most recent ACS 5-year data found in Census Data Search (WRD-2841.
For an unincorporated area (e.g., a county, district, river authority, system, or corporation), provide a table that 1) identifies the
number of household connections within each block group that covers the entity's service area and 2)prorates the population
accordingly. See example table in Census Data Search (WRD-284 .
Population Served 56 039 Total Household
Connections 14,500
1
Texas Water Development Board (TWDB)
Drinking Water State Revolving Fund (DWSRF)
Lead Service Line Replacement (LSLR)
Project Information Form (PIF)
Section 3. PROJECT DESCRIPTION
Please provide a detailed description of the proposed project to identify and/or replace lead service lines.
See scope of services. (Attachment A)
Section 4. ADDITIONAL ELIGIBILITY& RATING CRITERIA FOR LSLR PROJECTS
A. A.1 Has the entity identified any lead service lines in the project area? YES NO
A.2 How many lead service lines are estimated to be replaced in your system?
14,000
B. What is the project area's Annual Median Household Income (AMHI)? $45,357.00
To be eligible for this funding,51 percent or more of the proposed project beneficiary area based on household
connections must have an Annual Median Household Income(AMHI)that does not exceed 150 percent of the state's
AMHI.The state AMHI from the U.S. Census 2022 American Community Survey(ACS)5-year estimate is$73,035;therefore,
the AMHI of the proposed project beneficiary area must not exceed$109,552.
Prior to beginning your calculations, obtain a list of the U.S. Census Block Groups and/or Census Tracts containing any
portion of the project area,their associated AMHIs, and number of household connections in each. Refer to Census Data
Search (WRD for guidance on obtaining Census data.
Beginning with Calculation B.1, below, calculate the average(mean)AMHI of all U.S. Census Bureau Block Groups and/or
Census Tracts containing any portion of the project service area. If the AMHI of your project area does not meet the 150
percent threshold by using Calculation B.1, proceed to Calculation B.2. If the AMHI does not meet the 150 percent threshold
using Calculation B.2, proceed to Calculation B.3.
See Appendix A: "Determining Disadvantaged Community Eligibility Examples"for examples of data and
calculations.
Alternatively, you may conduct an income survey to determine the applicable AMHI (B.4). All entities must obtain approval
prior to conducting the survey to use survey data instead of the most recent available American Community Survey
data. Previously completed surveys, including surveys completed for funding from other sources,will be rejected if they do not
follow survey methods listed in the latest version of the Socioeconomic Survey Guidelines;WRD-28 . An approved survey
may be considered valid for the five(5)year period(60 months)prior to the date the TWDB receives the Project Information
Form.
ONLY If a survey was approved,conducted,and results Resulting Survey AMHI and Year Approved
approved within the past five(5)year period(60 months)
prior to the date TWDB received this PIF enter the date of
approved survey and resulting AMHI here. If less than or equal to$109.552. no further calculations are
required. Proceed to Part C.
You must also attach the survey approval letter issued by
TWDB. If the resulting AMHI from a survey is greater than $109,552
the entity will not be eligible for funding under the LSLR
All other applicants please proceed to Calculation B.1. Program.
Texas Water Development Board (TWDB)
Drinking Water State Revolving Fund (DWSRF)
Lead Service Line Replacement (LSLR)
Project Information Form (PIF)
B.1 Average AMHI E all applicants start here Average AMHI
Using the U.S. Census Data obtained above, calculate the Average AMHI of the project
service area using the following formula: If less than or equal to
$109,552, no further
Al+B1+C1+D1+El calculations are required.
n =average AMHI Proceed to Part C.
Where Al equals the AMHI for Tract A, B1 equals the AMHI for Tract B, etc., and"n"equals If greater than $109,552.
the total number of representative Census Tracts. No household connections are required for proceed to Calculation B.2
this calculation.
You must attach:
1) a copy of your full calculation,AND
2) a table showing the U.S. Census data used.
Data table must include a list of the U.S. Census Block Groups and/or Census Tracts
containing any portion of the project area and their associated AMHIs.
B.2 Weighted Average AMHI Weighted Average
AMHI
Calculate the Weighted Average AMHI of the project service area using the following formula:
(Al *A2)+ (B1*82)+(Cl*C2)+ (D1*D2)+(El*E2) If less than or equal to
A2 +B2+C2+D2+E2 =weighted average AMHI $109,552, no further
calculations are required.
Where "Al''equals the AMHI for Tract A. "BI"equals the AMHI for Tract B, etc., and"A2" Proceed to Part C.
equals the number of household connections in Tract A, "B2"equals the number of household
connections in Tract B. etc. If greater than $109,552.
proceed to Calculation B.3
You must attach:
1) a copy of your full calculation,AND
2) a table showing the U.S. Census data used.
Data table must include a list of the U.S. Census Block Groups and/or Census Tracts
containing any portion of the project area, their associated AMHIs, and their associated
household connections.
B.3 Percent of Households with AMHI below 150% of state AMHI Percentage of
Household
Calculate the percentage of household connections in the project service area with an AMHI Connections with AMHI
below 150%of the state AMHI using the following formula: below 150% of state
AMHI
#of household connections in Census Tracts with AMHI below 150%of state AMHI
total#of household connections in representative Census Tracts
If resulting percentage is
=%of household connections in Census Tracts with AMHI below 150%of state AMHI 51%or greater, system is
eligible as a Disadvantaged
You must attach:
Community under the LSLR
1) a copy of your full calculation,AND
2) a table showing the U.S. Census data used. Program.
Data table must include a list of the U.S. Census Block Groups and/or Census Tracts If the resulting percentage is
containing any portion of the project area,their associated AMHIs, and their associated less than 51 /o, the entity will
household connections. not be eligible for funding
under the LSLR Program.
Texas Water Development Board (TWDB)
Drinking Water State Revolving Fund (DWSRF)
Lead Service Line Replacement (LSLR)
Project Information Form (PIF)
Section 5. READINESS TO PROCEED
A. Inventories Yes No
Has the entity completed an inventory of service lines, including location and/or
mapping of any lead service lines? ❑ X
Note:A complete inventory is not required to apply for funding
B. Permitting Yes No
Have all applicable permitting aspects of the project, including acquisition of water
rights and/or Certificate of Convenience and Necessity (CCN), or TCEQ approval and
completion of piloting been achieved? ❑
• If"Yes," please provide the permit name(s)
• If"No," identify in the space below each federal, state, or local permit, license
or other authorizations needed for the project and the status of each.
*Note The City of Port Arthur has an agreement with the Lower Neches Valley Authority for reserved water rights.
C. Land Acquisition Yes No
Have all land acquisitions and easements necessary to complete the project been ® ❑
obtained?
If"No," please explain in the space below and provide an anticipated completion Completion Date
date. There is no new acquistions, only Service Line Invenetory and Construction on (mm/dd/yyyy)
Existing Easements.
D. Design Yes No
1. Have you completed the design process including full development of plans and specifications? (If ❑
"No," proceed to Question 2. If"Yes," proceed to Part E.)
2. Has design work progressed beyond preliminary design? If so, please provide the completion
date. Completed preliminary design documents must consist of the following:
• Design criteria, preliminary drawings, outline of specifications, written descriptions of the project, ❑
and updated opinion of probable cost.
• Project Sites are plotted on site maps, the site has been surveyed, and geotechnical analysis of
the site is complete.
• Additional details as to what linework portions to be replaced are well Completion Date (mm/dd/yyyy)
defined.
N/A
3. Will design work be initiated after the TWDB releases design funds for this project? ® ❑
E. Environmental Review
1. Have you received a Finding of No Significant Impact (FNSI), Categorical
Exclusion (CE), a Record of Decision (ROD), or an environmental determination
prepared by another entity in compliance with the National Environmental Policy
Act(NEPA) for this project? For projects that may qualify for a FNSI, please ❑
Only answer review _ 44; or that require a CE, review TAC §371.43; or that
"Yes"to ONE require a ROD, review 31 TAC §.3 ; or that have a determination by another
of the entity, review 31 TA.0 5371 51.
following four
questions: If"Yes," provide Issuer(Agency) Issuer Date of Issuance (mm/dd/yyyy)
and date of issuance(s):
2. If an environmental finding has not been issued, does your project meet the criteria
to receive Categorical Exclusion as defined at 3 I TAC §371.4,? ® ❑
Texas Water Development Board (TWDB)
Drinking Water State Revolving Fund (DWSRF)
Lead Service Line Replacement (LSLR)
Project Information Form (PIF)
3. Can you submit an environmental report with the completed loan application that
documents coordination with agencies has proceeded sufficiently to determine that ❑
no major issues remain?
4. Will the environmental review be initiated after the TWDB releases planning funds
for this project? ❑
F. Construction Phase (Estimated start Start Date (mm/dd/yyyy) Completion Date (mm/dd/yyyy)
date for first contract and estimated
completion date for last contract) 10/01/2026 10/01/2030
G. Project Bidding and Contracts
Will the proposed project be ready to advertise for construction bids immediately following a funding
commitment for construction costs? ❑
If you are seeking reimbursement for eligible planning and/or design costs, was the work performed in ❑ Cl
compliance with applicable state law and federal crosscutters, including procurement following
Disadvantaged Business Enterprise(DBE) requirements? For more information on DBE, please visit ® N/A
http//www twdb.texas gov/financial/programs/DBE/index.asp.
How many months will it take to close the loan after receiving a funding commitment? Projects deemed 2
ready to proceed to construction must be able to expend funds quickly after receiving a funding Months
commitment.
Texas Water Development Board (TWDB)
Drinking Water State Revolving Fund (DWSRF)
Lead Service Line Replacement (LSLR)
Project Information Form (PIF)
Section 6 ESTIMATED COSTS
Cost c (a)Planning (b)Acquisition (c)Design i(d)Construction (e)Total
(a)+(b)+(c)+(d)
Check the phase(s)for which DWSRF
LSLR funding Is desired
A. Inventories $4,386,915.00 $0 $0 $0 $4,386,915.00
Service Lines $0 $0 $0 $0
C. Land Acquisition $0 $0 $0 - $0 $0
D. Engineering $0 $0 $0 $0
E. General,Legal,Financial $200,000.00 S0 $0 $0 $200,000.00
F. Contingency $219,345.00 $0 $0 6219,345.00
Other(Describe cost)
G. ---- $0 $0 $0 $0 $0
H. Subtotal(Add Lines A-G) $4,806,260.00 $0 $0 $0
I. Financing from Local Funds $0 $0 $0 $0 $0
J. Financing from Other Sources $0 $0 $0 $0 $0
Amount K Subtotal,SRF-Funded
(Subtract Lines I and J from Line H) -
$4,806,260.00 SO $0 $0 $4,806,260.00
Nob:A loan origination fee will be applied to any committed loan amount.
6.A Maximum Construction Amount
Regardless of the estimated project cost categories and associated costs provided above,please
provide an estimate of the maximum amount of construction funding that could be needed to complete
the removal and replacement of lead service lines in the project service area.
Section 7. AUTHORIZATION AND SIGNATURE
RON BURTON,CITY MANAGER 409-983-8105
Printed Name and Title of Entity's Authorized Representative Telephone Number
03/28/2024
Signature of Entity's Authorized Representative Date(mm/dd/yyyy)
If the grand total(Section 6,Line K)is less than or equal to If the grand total(Section 6,Line K)is greater than$100,000,
$100,000, Include: include: �\
•Statement establishing the basis for the project cost. •Seai of regittaf1k4Riidle < •12,0I Engineer.
•Signature of system operator. •Signature to .• P . -. •nal Engineer.
J 3/Lb/1oZ�
EDWIN B.JONES
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on bchal� vF `�anold Ber,t�,, C�'y ijlGna�tr i F►►��,,��,.��"-].-.\ - 26/201
This form must be com•Ieted in full to be conhidered for rating and inclusion in thr'WTYe�Fir:SR Program IUP.
-
For questions, contact: Heather O'Keefe, (512)475-1835, DWSRF@twdb.texas.gov
1
II
Median household income in the past 12 months (in 2022 inflation-adjusted dollars)
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Number by Place '
Median Household Income in the Past 12 Months (in 2022 Inflation-Adjusted
Dollars)
Survey/Program: American Community Survey
Universe : Households
Year: 2022
Estimates : 5-Year
Table ID: B19013
Although the American Community Survey (ACS) produces population , demographic and housing
unit estimates, the decennial census is the official source of population totals for April 1st of each
decennial year. In between censuses, the Census Bureau's Population Estimates Program produces
and disseminates the official estimates of the population for the nation, states, counties, cities, and
towns and estimates of housing units for states and counties.
Information about the American Community Survey (ACS) can be found on the
https://www.census.gov/programs-surveys/acs.html. Supporting documentation including code lists,
subject definitions, data accuracy, and statistical testing, and a full list of ACS tables and table shells
(without estimates) can be found on the https://www.census.gov/programs-surveys/acs/technical-
documentation /code-lists.html section of the ACS website.
Sample size and data quality measures (including coverage rates, allocation rates, and response
rates) can be found on the American Community Survey website in the
https://www.census.gov/acs/www/methodology/sample_size_and_data_quality /section.
Source: U.S. Census Bureau, 2018-2022 American Community Survey 5-Year Estimates
Data are based on a sample and are subject to sampling variability. The degree of uncertainty for an
estimate arising from sampling variability is represented through the use of a margin of error. The
value shown here is the 90 percent margin of error. The margin of error can be interpreted roughly
as providing a 90 percent probability that the interval defined by the estimate minus the margin of
error and the estimate plus the margin of error (the lower and upper confidence bounds) contains the
true value. In addition to sampling variability, the ACS estimates are subject to nonsampling error (for
a discussion of nonsampling variability, see https://www.census.gov/programs-surveys/acs/technical-
documentation .html). The effect of nonsampling error is not represented in these tables.
Between 2018 and 2019 the American Community Survey retirement income question changed .
These changes resulted in an increase in both the number of households reporting retirement
income and higher aggregate retirement income at the national level. For more information see
https://www.census.gov/programs-surveys/acs/technical-documentation /user-notes/2020-01.html .
1
The 2018-2022 American Community Survey (ACS) data generally reflect the March 2020 Office of
Management and Budget (OMB) delineations of metropolitan and micropolitan statistical areas. In
certain instances, the names, codes, and boundaries of the principal cities shown in ACS tables may
differ from the OMB delineation lists due to differences in the effective dates of the geographic
entities.
Estimates of urban and rural populations , housing units, and characteristics reflect boundaries of
urban areas defined based on 2020 Census data.As a result, data for urban and rural areas from
the ACS do not necessarily reflect the results of ongoing urbanization .
Explanation of Symbols:
The estimate could not be computed because there were an insufficient number of
sample observations . For a ratio of medians estimate, one or both of the median
estimates falls in the lowest interval or highest interval of an open-ended distribution . For
a 5-year median estimate, the margin of error associated with a median was larger than
the median itself.
The estimate or margin of error cannot be displayed because there were an insufficient
N
number of sample cases in the selected geographic area.
(X) The estimate or margin of error is not applicable or not available.
The median falls in the lowest interval of an open-ended distribution (for example "2,500-
median-
The median falls in the highest interval of an open-ended distribution (for example
median+
"250,000+").
The margin of error could not be computed because there were an insufficient number of
**
sample observations .
The margin of error could not be computed because the median falls in the lowest interval
or highest interval of an open-ended distribution .
A margin of error is not appropriate because the corresponding estimate is controlled to
`" an independent population or housing estimate. Effectively, the corresponding estimate
has no sampling error and the margin of error may be treated as zero.
Map Note 1:
The boundaries , roads, and hydrography shown on the map are from the Census Bureau's
MAF/TIGER database. Boundaries in the vicinity of coastal areas (Atlantic Ocean, Pacific Ocean,
and the Great Lakes) are clipped to a representative coastline for data years 2020 and beyond and
2
generally do not extend into the water.
Map Note 2:
The detailed basemap includes national, state, and local parks and forests from the U.S. Geological
Survey (USGS) Gap Analysis Project (GAP), 2020, Protected Areas Database of the United States
(PAD-US) 2.1: U.S. Geological Survey data release, https://doi.org/10.5066/P92QM3NT
Map Note 3:
In order to maintain consistency with the Census Bureau's Population Estimates Program (PEP) and
comparability over time, the American Community Survey (ACS) publishes estimates for the former
Louisville/Jefferson County metro government (balance) incorporated place geographic definition,
that includes the Louisville city incorporated place extent. This includes all estimates for summary
level 160 (state-place), and all other ACS published summary levels with "place" in the description .
ACS/PEP does not publish estimates for the unique Louisville city incorporated place extent. The
map depicts the combined boundary for summary level 160 in non-decennial year 2022. The map
does not depict the combined boundary for other levels with "place" in the description .
3
71171 Attachment A
OR A T E
Lead Service Line Inventory Scope Of Work (SOW)
This Scope of Work is incorporated in the agreement between EJES INC., and The City of Port Arthur,
Texas .
Deliverables: The "Works," as defined in the Agreement, comprise the deliverables stated in this SOW
for each phase.
Goal: Define and execute a plan to comply with the revised Lead and Copper Rule, including developing
an inventory, categorized by customer address, for The City of Port Arthur with fully known SL material
information. Available in Subconsultant 120Water Platform and ArcGIS-compatible format(via 120Water-
Esri Connector), provide Service Line Inventory (SLI) Verification, and water quality lead and copper
sampling services.
Inventory Development Methodology:
There are 7 separate phases to developing a full Lead Service Line Inventory(LSLI). They are:
1) Program Start and Customer Alignment
2) Data Investigation and Submission
3) Data Analysis
4) Preliminary Findings and Software Alignment
5) Software Import and Training
6) LSLI Verification Strategy
7) LSLI Verifications
Further information on each of these phases can be found below.
Phase 1: Program Start and Customer Alignment I The purpose of this program stage is for the EJES
Team and The City of Port Arthur teams to initiate the Service Line Inventory (SLI) program and align
on program expectations:
• Customer Kick-Off Meeting: the EJES Team will host an introductory meeting to establish
the cross-functional Program Team and confirm roles and responsibilities. The session
will also establish the program approach including success metrics and project timelines,
and the cadence of program reviews, client updates, and any additional The City of Port
Arthur goals and expectations.
• Deliverable(s): Document containing metrics, timelines, and roles and responsibilities.
Phase 2: Data Investigation and Submission I The purpose of this program stage is for the EJES INC.
Team to identify, review, document, and collaboratively understand the existing data source(s) and
systems.
• Data Investigation Call with EJES Team: The EJES Team will schedule a guided review
meeting with The City of Port Arthur to identify sources of data the EJES Team can use to
build out a preliminary lead service line inventory. Common data sources include:
GIS records
Billing system records
Work order system record
Paper reports, tap cards, as-builts, etc.
Recent capital projects
• Data Request: After the Data Investigation Call, the EJES Team will submit a formal data
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INCWOR 4 * E D
request to The City of Port Arthur. The data request will outline the specific sources of data
the EJES Team will need to analyze in order to identify all service locations, identify or
rule-out sources of lead, and prioritize and strategize for lead service line inventory and
replacement efforts.
• Data Submission: EJES will review all submitted data sources. Once all data is submitted,
the EJES Team will determine the best analysis approach to bring the data together into a
single data set that reflects all service line locations and associated attributes.
o ESRI Partnership Solution: If The City of Port Arthur will have the ability to visualize
data in ArcGIS Online (AGOL), EJES and Subconsultant 120water will set up The
City of Port Arthur specific AGOL environment for data submission. Our team will
update the AGOL environment with preliminary inventory findings and continued
inventory updates from the Subconsultant 120water platform, as The City of Port
Arthur progresses through their lead service line inventory program.
• Deliverable(s): Data requests, data analysis plan options
Phase 3: Data Analysis I The purpose of this program stage is to combine all submitted data to develop
a preliminary, location-based lead service line inventory that includes EPA complaint service line
material categorizations for all identified service lines. The aim is to use existing client data to identify
locations and use the data to rule out potential sources of lead.
• Initiate Analysis: Our team will conduct a thorough review of the submitted data, to ensure
all data fields are understood and data integrity is maintained.
• Build Records-Based Inventory: Our team will clean and combine all appropriate data
sources into a single service line inventory dataset. The final dataset in this stage will
include service line locations and material type categorizations for each identified service
line in the distribution network, as well as all associated location and service line attributes.
• Note: Should The City of Port Arthur have records of Lead Service Lines (LSLs) within the
system, The City of Port Arthur may then choose to use a data science driven selection
approach to identify a statistically-driven selection of locations (less than 400 service
connections) for physical field verification (not included in scope). Our team will use the
verification results as the basis for lead service line probability predictions. This approach
may require additional investment from EJES's field services partner to execute
potholing/hydrovacing/home inspections.
• Deliverable(s): Dataset containing the information described above in this phase.
Phase 4: Preliminary Findings and Software Alignment I The purpose of this program stage is to deliver
the results of the preliminary inventory and gather any additional feedback from the client to support
inventory development—both in terms of reviewing the inventory itself and ensuring our team's platform
sets the client up for success in long-term inventory management.
• Preliminary Findings Session: Our team will meet with The City of Port Arthur to deliver
the preliminary inventory findings. The session will cover a discussion of service line
locations, material type associations, and the number of service lines.
Data Verification: Using the findings, our team will work with The City of Port
Arthur to determine if additional data is required to inform the inventory.
Software Alignment: During the session, EJES and subconsultant 120water will
propose the methodology for customizing the 120water platform to meet The City
of Port Arthur needs (e.g., customization data fields, location and service line
identifiers, prioritization set-up, etc.).
• Additional Data Incorporation: If The City of Port Arthur submits additional data to be
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N . J R O F A T E D
incorporated into the lead service line inventory, our team will process the data and
integrate the new information into the preliminary inventory.
• Deliverable(s): Report of preliminary inventory findings, configuration documentation
Phase 5: Software Import and Training I The purpose of this program stage is to introduce The City of
Port Arthur to their data in the software, and train The City of Port Arthur team on how best to use the
software for continued inventory management.
• Software Configuration: Setup and configure 120water platform software account and
setup user(s) account(s)
• Inventory Software Import: Import the prepared data (and/or) use client's existing records
into the 120water software.
Note: If The City of Port Arthur does elect to use the Lead Service Line Probability
Finder(predictive model), our team will run the model to assess service lines that
have the highest probability of containing lead.The preliminary inventory will need
to contain sufficient data on SL locations in order to run the model. If the
preliminary inventory does not contain the necessary data, our team will
determine the best path to getting enough observations with The City of Port
Arthur.
• Software Training: The Subconsultant 120water team will train The City of Port Arthur
user(s) on the 120water software platform using The City of Port Arthur's data. During this
session, our team and the client will discuss current data systems and processes and
provide guidance on using subconsultant 120water platform for long-term LSL
management
• AGOL Training: the subconsultant 120water team will also train The City of Port Arthur
users on the use of The City of Port Arthur specific 120Water-AGOL environments.
• Deliverable (s): Supporting documentation from training sessions
Phase 6: Lead Service Line Inventory Verification Strategy I The purpose of this program stage is to
strategize with The City of Port Arthur on how best to proceed with verifying the material types of service
lines that are categorized as Unknown in the lead service line inventory.
• Establish the Prioritization Team: Our team will meet with the client to determine the key
decision-maker who will own the prioritization and scheduling
• Hold Prioritization and Verification Workshop: Our team and the Prioritization Team will
work through inventory findings, prioritization metrics, geographic considerations,
neighborhood information, and other details to define the method for organizing ongoing
inventory efforts. In addition, both teams will discuss and strategize verification methods
that are best suited to support inventory efforts. Additional our team offerings include:
Customer LSLI Postcard or Letter Survey Campaigns
Lead Check Swab Kits + Customer LSLI Postcard Survey Campaigns
Physical Field Validation Checks
Sampling
• Initiate and Continue Inventory Efforts: The City of Port Arthur will continue leveraging
subconsultant 120water software to keep the LSLI updated.
• Continuous Inventory Review: Review the LSLI for compliance throughout the inventory
process to ensure the lead service line inventory meets state and federal requirements
• Deliverable(s): Validation plan document
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N ;, l R ' O R A * E D
Phase 7: Lead Service Line Inventory Verification I The purpose of this program stage is to execute on
the strategies decided upon during the Verification Strategy phase. The City of Port Arthur team will use
EJES team to execute the chosen Verification Strategies or perform those methods internally. In either
case the subconsultant 120water Platform will serve as the database of record for all Service Line
material updates, and the Platform will deliver that data back to The City of Port Arthur's GIS via the
120Water-Esri Connector.
• Deliverable(s): data produced by the platform.
Page
Annual Median Household Income (AMHI)
Census Place ID AMHI Household Connections
Port Arthur,TX 45,357 14,000
The Census Place AMHI($45,357)is below the 150%of the State($109,552),so the system meets
Disadvantaged Community Eligibility criteria.The calculation Methods 1,2,and 3 are not needed.
EXHIBIT C
TEXAS WATER
DEVELOPMENT BOARD
Drinking Water State Revolving Fund
Lead Service Line Replacement Funding SFY 2025
Intent to Apply
Instructions
Please indicate your intention to apply for funding from the Drinking Water State Revolving Fund (DWSRF)
Lead Service Line Replacement (LSLR) Program in the amount listed in the DWSRF LSLR 2025 IUP.[Rs1
Deadline to submit your Intent to Apply is October 4, 2024. Submit this document as an attachment to
DWSRF(�TWDB.TEXAS.GOV
Failure to return this form by the deadline will be considered as no intention to apply and your project will not
be considered for funding.
General Information
PIF #: ClicK or tap Here to enter text.
Entity (Applicant) Name: CITY OF PORT ARTHUR
Project Name: Click or tap here to enter text.
Intent to Apply
Entity intends to submit an application for this project: ❑ Yes ❑ No
Requested funding amount appearing in SFY 2025 LSLR Intended Use Plan is confirmed: ❑ Yes ❑ No
If"No" above, please explain in the space provided below. Please note that due to limited program capacity,
only decreases may be considered. TWDB staff may contact you to follow up on any requested
adjustments:
Click or tap here to enter text.
Click or tap here to enter text.
Signature Title
Click or tap here to enter text. Click or tap here to enter text.
Printed Email Address