HomeMy WebLinkAboutPR 23914: THE DEPARTMENT CLUB TO REPLACE THE HVAC AIRDUCTS Memorandum
City of Port Arthur, Texas
Robert A. "Bob"Bowers Department Club
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Adam J Saunders, Department Club Dir
RE: Proposed Resolution No. 23914
REQUEST:
The Department Club needs to replace the HVAC Airducts for one of the units. Industrial and
Commercial Mechanical (ICM) of Beaumont, Texas can do this work for$59,109.35.
ANALYSIS/CONSIDERATION:
The HVAC Airducts need replacement. It has been determined these ducts have deteriorated
causing air leaks, limited cooling and heating and condensation issues. ICM of Beaumont,
Texas has provided a price for this work under the BuyBoard Cooperative Contract #638-21 in
the amount of$59,109.35.
RECOMMENDATION
A resolution authorizing the City Manager to enter into an agreement with Industrial and
Commercial Mechanical of Beaumont, Texas to replace HVAC airducts at the Department Club
in the amount of$59,109.35. Funds available in account number 307-21-049-8512-00-10-000-.
BUDGETARY AND FISCAL EFFECT
Funds are available in Civic Center CIP Account#307-21-043-8512-00-10-000-.
STAFFING EFFECT
None
P.R. No. 23914
9/13/24 AJS
PAGE 1 of 3
RESOLUTION NO.
•
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT WITH INDUSTRIAL AND COMMERCIAL
MECHANICAL OF BEAUMONT, TEXAS THROUGH BUYBOARD
CONTRACT NO. 638-21 TO REPLACE HVAC AIRDUCTS AT THE
DEPARTMENT CLUB IN THE AMOUNT OF $59,109.35. FUNDS
AVAILABLE IN CIVIC CENTER CIP ACCOUNT NUMBER 307-21-043-
8512-00-10-000-.
WHEREAS, it has been determined that the HVAC airducts from one of the units at the
Department Club have deteriorated causing air leaks, limited cooling and heating and
condensation issues and needs to be replaced; and
WHEREAS, Industrial and Commercial Mechanical of Beaumont, Texas can do this
work for$59,109.35; and
WHEREAS, Industrial and Commercial Mechanical of Beaumont, Texas has a
cooperative contract(#638-21)with BuyBoard; and
WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of
its governing body,to participate in cooperative purchasing programs, such as BuyBoard, a
purchasing cooperative, as an alternative to a formal bid process; and
WHEREAS, per Resolution No. 02-341,the City entered into an interlocal agreement
for cooperative purchasing with the BuyBoard Cooperative Purchasing Program("BuyBoard").
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT,the City Manager is hereby authorized to enter into an agreement with Industrial
and Commercial Mechanical of Beaumont, Texas through BuyBoard Contract No. 638-21 to
replace the HVAC airducts at the Department Club in the amount of$59,109.35, in substantially
the same form as attached hereto as Exhibit"A".
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P.R. No.23914
9/13/24 AJS
PAGE 2 of 3
READ,ADOPTED,AND APPROVED,this day of 2024 AD, at a
Regular Meeting of the City Council of the City of Port Arthur,Texas by the following Vote:
AYES: Mayor: ,
Councilmembers: ,
NOES:
Thurman"Bill"Bartle, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED A •
Roxann Pais Cotroneo, City Attorney
APPROVED F u R A z M STRATION:
IN
Ronald Burton, 'M V'Manager
AP RO ED AS TO FUND AVAILABILITY:
Lynda oswell, M.A., ICMA-C Director of Finance
i, b AA --
Clifton Williams, CPPB,Purchasing Manager
EXHIBIT "A"
CITY OF PORT ARTHUR—DEPARTMENT CLUB—1924 LAKESHORE DR—ICM-CHAPMAN PROPOSAL FOR
OPTION—2—TO INSTALL NEW AC DUCTWORK-ON AC SYSTEM ABOVE FIREPLACE AREA.
Industrial and Commercial
Mechanical
TACLA23943C
I INA 4445 Westpark Avenue
Beaumont,TX 77705
Phone(409)842-3737
Fax (409)842-3738
ther
CITY OF PORT ARTHUR TEXAS
444 4TH STREET I PORT ARTHUR,TX 177640
ATTN: .:dam Saunders—MANAGER
Subject: DEPARTMENT CLUB—1924 LAKESHORE DR PORT ARTHUR-
ICM-CHAPMAN OPTION-2 PROPOSAL TO INSTALL NEW ATTIC DUCT ON
AC SYSTEM LOCATED ABOVE THE FIREPLACE AREA.
Industrial Commercial Mechanical is pleased to offer the following proposal as listed below for your Review includes;
Item QTY Description
1. 1 Scope of work:(OPTION 2)
o remove and replace the SA duct above the ceiling of the departm
WORK CLARIFICATIONS
1.Chapman Ind.would first install a 5/8"thick plywood deck above the ceiling to perform the
required work.
2.Chapman Ind.would remove all the SA duct work from the unit to ea.SA grill in the ceiling.
3.Fabricate and install a 1-1/2"thick duct board main duct line from the existing unit down the
length of the building as required.
4.Connect the new duct line to the grills using 8"pipe&flex.
5.Insulate all existing SA&RA grills as required.
6. Work should require about 15 working days Mon through Fri 8 hours per day.
ITEMS NOT INCLUDED IN PROPOSAL
➢ Any Changes or Modifications,other than specified as part of proposal,or proposed scope of work.
➢ Any Changes or Work delays;due to problems beyond our control.
➢ Warranty of any items not furnished and installed by ICM
➢ DUMPSTER—TO DISPOSE OF OLD DUCTWORK-TO BE PROVIDED BY CITY OF PORT ARTHUR.
TG M THE PROPOSED WORK(OPTION-2
Labor $51,150.53
Materials $ 7,958.82
$59,109.35 Sales Tax is Not Included
THIS dOPOS<li.IS VALID FOR 30 DAYS-FROM THE DATE OF PROPOSAL
TRIAL&COMMERCIAL MECHANICAL IS AN AWARDED VENDOR FOR BUYBOARD CONTRA
Thank you for your request for this proposal. We would appreciate the opportunity to provide these services.Please
let me know if you would like to proceed with the proposed service repair,and what purchase order number we will
utilize,for our billing for services.
As always,we thank you for your business and the opportunity to provide our services.
Regards,
Jeny E. Johnson
FACIA 23943C—Regulated by the Texas Department of Licensing and Regulation
PO Box 12157
Austin,TX 78711
1-800-803-9202,512-463-6599