HomeMy WebLinkAboutPR 23919: EMERGENCY REPAIR OF 8" SEWER AT RAILROAD AND THOMAS 1 3
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INTEROFFICE MEMORANDUM
Date: September 11,2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR No. 23919—Emergency Repair of 8" Sewer at Railroad and Thomas
Introduction:
The intent of this Agenda Item is for the City Council to ratify the emergency repair of the
existing 8" sanitary sewer that crosses the North shoulder of Thomas Boulevard and West of
Railroad Avenue.
Background:
An 8" clay gravity sanitary sewer approximately 10 feet deep was damaged by an Entergy
crew on the west side of the railroad tracks and north shoulder of Thomas Boulevard. The
Entergy crew was installing a large power pole when they hit the sewer with the drilling
machine. The repair of the sewer line will require the replacement of the line across Thomas
Boulevard from manhole to manhole since the damaged area can not be excavated due to its
proximity to another large power pole and the potential for it to fall. This failure jeopardizes
public health and safety as this sewer serves a large apartment complex on the north side of
Thomas Boulevard. Water Utilities staff called MK Constructors and Global Drilling to
provide informal bids for this repair. Global Drilling was the lowest bid at $163,000.00.
The project was completed with the 10" HDPE sewer pipe replacement on September 7th,
2024. The final cost of the project is $154,400.00.
Budget Impact:
The total budgetary impact is $154,400.00 and funding is available in Account No. 405-40-000-
8516-00-00-000, Project No. WS0006-CON.
Recommendation:
It is recommended that City Council approve Proposed Resolution No. 23919, ratifying the
emergency repair as described/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
9/11/2024 cv
Page 1 of 3
RESOLUTION NO.
A RESOLUTION RATIFYING THE CITY MANAGER'S PR No. 23919
DECISION TO AUTHORIZE THE EMERGENCY REPAIR
OF 8" SEWER AT RAILROAD AND THOMAS, FOR THE
TOTAL NOT TO EXCEED AMOUNT OF $154,400.00
WITH GLOBAL DRILLING, INC. OF WINNIE, TEXAS,
FROM WATER UTILITIES ACCOUNT NO. 405-40-000-
8516-00-00-000, PROJECT NO. WS0016-CON.
WHEREAS, the 8-inch sanitary sewer line that crosses Railroad and Thomas Boulevard
has been damaged by Entergy crew during a large power pole installation causing a serious safety
and health concerns and also a state violation; and,
WHEREAS, the emergency memo (Exhibit "A") authorized the emergency repair to
Global Drilling, Inc. of Winne, Texas, which is the lowest bid, to install 10-inch HDPE pipe
approximately 210 LF by trenchless method including all appurtenances; and,
WHEREAS, the project was completed on September 7th, 2024 and the final cost of the
project was $154,400.00 (Invoice and daily report attached as Exhibit"B"); and,
WHEREAS,pursuant to Section 252.022(a)(1)of the Texas Local Government Code,this
purchase is authorized because of a public calamity that requires the immediate appropriation of
money to relieve the necessity of the municipality's residents or to preserve the property of the
municipality; and,
WHEREAS, it is authorized pursuant to Section 252.022(a)(3) of the Local Government
Code because of the unforeseen damage to public machinery, equipment, or other property.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
PR No. 23919
9/11/2024 cv
Page 2 of 3
THAT, City Council hereby ratifies the City Manager's decision to authorize the
emergency repairs for the total not to exceed amount of$154,400.00 (Invoice and daily report
attached as Exhibit "B") from Account No. 405-40-000-8516-00-00-000, Project No. WS0016-
CON; and,
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the
Meeting of the City Council.
READ, ADOPTED, AND APPROVED this day of , 2024
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo
City Attorney
PR No. 23919
9/11/2024 cv
Page 3 of 3
APPROVED Fib* INISTRATION:
Ronald Burton, C M' Calvin Matthews, P.E.
City Manager Water Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Wata (?)9g(--e_
Lynda(Lyn) Boswell, MA, IC{MA-CM Clifton illiams, CPPB
Director of Finance Purchasing Manager
Exhibit "A"
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INTEROFFICE MEMORANDUM
WATER UTILITIES DEPARTMENT-WATER
ADMINISTRATION
Date: August 23, 2024
To: Mr. Ronald Burton, City Manager 414C7k—
From: Calvin Matthews, P.E., Water Utilities Director
RE: 8" Sewer Repair at Railroad Avenue and Thomas Boulevard
An 8" clay gravity sanitary sewer approximately 10 feet deep was damaged by an Entergy crew on the west
side of the railroad tracks and north shoulder of Thomas Boulevard just west of Railroad Avenue. The
Entergy crew was installing a large power pole when they hit the sewer with the drilling machine.
The repair of the sewer line will require the replacement of the line across Thomas Boulevard from manhole
to manhole since the damaged area can not be excavated due to its proximity to another large power pole and
the potential for it to fall if additional excavation is performed.
This failure jeopardizes public health and safety as this sewer serves a large apartment complex on the north
side of Thomas Boulevard.
Water Utilities staff called MK Constructors and Global Drilling to provide informal bids for this repair.
Global Drilling was the lowest bid at $163,000.00 and we are asking for your approval to mobilize them to
do the repair.
Funding is available in the Wastewater Fund Account No. 405-40-000-8516-00-00-000.
I, Ronald Burton, ' t Manager, approve the emergency rental.
e),Q,S C(
Ronald Burton Date
City Manage
"Remember, we are here to serve the citizens of Port Arthur."
B AL GLOBAL DRILLING, INC.
44994 Interstate 10 Winnie,Texas 77665,USA
T:+1 800 956 8720;F:(407)715 6150
Email:infoaglobaldrillingequipment.cam,Website:www,alobaldntlingeautpmem.com
QUOTATION
'Date
To: CITY OF PORT ARTHUR August 23,2024
444 4th STREET PORT ARTHUR,TEXAS 776040 Ref. No
Location THOMAS BLVD.PORT ARTHUR Q2024-101
Item Description Unit Qty Unit Price Total Price
No. (USD) (USD)
1 -Install 10"HDPE Pipe,Approximately 210 LF by LS 1 163,000.00 163,000.00
Trenchless Installation including all necessary
;appurtenances,Complete in Place
-Mobilization,Site Clearing,Excavation&Surface Restoration
-Installation of 2-Concrete Manholes
CCTV Inspection
-Shoring&Dewatering/Wellpoint
-Including Wilson's Inspector and Flogger
TOTAL: $ 163,000.00
� I
Terms and Conditions:
Amount in Words(US Dollars):One Hundred Sixty Three Thousand Only
For
GLOBAL DRILLING,INC.
/ Estimate
4 / www.mkconstructors corn
CONSTRUCTORS
Client City Of Port Arthur Location Thomas Blvd.&RR
Attn Calvin Mathews Client Reference Gravity Sewer
Email calvin.matthews@portarthurtx.gov MK Estimate# PMK24-105
Tel Prepared By Mike Suire
Cell mikesuire@mkconstructors.com
Date Quote Validity Scheduled Start Scheduled Completion Estimated Time On-Site Payment Terms
8/22/24 10 days TBD TBD 15 days See Below
Qty Description Unit Price Price Ext.
1 LS Mobilization $2,800.00 $2,800.00
200 If 10"HDPE (owner supplied) $590.00 $118,000.00
2 EA Concrete manholes(8-12'deep) includes surface restoration $27,000.00 $54,000.00
1 RR Observer per shift $1,875.00
1 RR Flagger per shift $1,500.00
Quote excludes TV inspection,RR permit,well pointing,and bypass pumping.MK will set up boring
machine behind apartment complex.Quote is contingent upon set up location.
Rig&Crew stand-by rate=$600.00/.00/hr.per rig/crew $174,800.00
(10 hours per day maximum,unless MK crews are on-site stand-by beyond 10 hours per day)
Steering Technician stand-by rate=$750.00/hr.per technician
We appreciate the opportunity to offer our products and services
Estimate Notes
• MK Constructors,LLC(MK)utilizes surface launched Horizontal Directional Drilling(HDD)equipment to perform all HDD's and Guided Bores.The
installation of the specified pipe by way of auger boring,dry boring,or jack and boring is not included in this estimate.
• HDD/Guided Bore pricing is based on the proposed footages in the Client's Request for Pricing(RFP).MK reserves the right to re-negotiate pricing based
on any variances in the proposed footages.
• HDD/Guided Bore pricing is based on"walk-over"tracking of the pilot bore.If pilot bore tracking requires methods other than"walk-over"tracking(ie.
"wire-line","gyroscopic",etc.),the pricing will be reflected on the pricing page of this estimate.
• Stand-by rates will apply for shutdowns due to unforeseen operations,and/or circumstances beyond the control of MK.Rig&Crew stand-by rates are
reflected on the pricing page of this estimate.
• Unless specified on the pricing page of this estimate,down-hole pressure monitoring tools,casing set at the entry and/or exit points of the bore,and/or
grouting of annular space in bore hole,is not included.
MK/Client Scope of Work
• MK will place"one calls",based on client provided work locations,prior to mobilization to jobsite.
• Upon full acceptance of proposal,MK will mobilize and demo existing manholes allowing continuous sewer flow through existing gravity sewer.
• Debris will be hauled offsite to an appropriate location.
• Contractor intends to set up boring machine approximately 75'north west of manhole inside of Apartment complex parking lot.The existing gravity line
will be used to guide the bore stem through 1'manhole to 2""manhole on the SE side of Thomas BLVD.Owner fumished 10"HDPE will be pulled
through the existing 8"gravity line.Fusing of 10"pipe is included.
• Upon installation of new gravity line,MK will install new manholes and complete restoration.
1 yf"
J'
Exhibit "B"
GLOBAL DRILLING,INC.
s 44994 Interstate 10 Winnie,Texas 77665,USA
ate,: ,,, T:+1 800 956 8720;E:info@globaldnllingequipment.com,
W:wwa.alobaldrillinaeauipment.com
INVOICE
Date
Attn: ACCOUNTING September 7,2024
444 4th STREET PORT ARTHUR.TEXAS 776040
Project Name:8"Sewer Repair at Railroad Avenue and Thomas Boulevard Ref. No. :
Ref:INTEROFFICE MEMORANDUM dated August 23,2024
Location Across Thomas Blvd. Port Arthur Texas PA2022-015
COMPLETED WORK
ITEM TOTAL
DESCRIPTION UNIT UNIT PRICE TOTAL PRICE REMARKS
NO. CCTV TOTAL TO
% PREVIOUS DATE
1 Mobilization,Site Clearing,Excavation&Surface 1 LS 100.00% 1 6,300.00 6,300.00
Restoration
Install 10"HDPE Pipe,Approximately 210 LF by
2 Trenchless Installation including all necessary 1 LS 100.00% 1 86,700.00 86,700.00
appurtenances,Complete in Place
-Actual length 158'
3 Installation of 2-Concrete Manholes 2 EA 100.00% 2 25,000.00 50,000.00
4 Jetting and High Pressure Cleaning&CCTV Inspection 1 LS 100.0096 1 8,000.00 8,000.00
5 Shoring&Dewatering/Wellpoint 1 IS 100.00% 1 12,000.00 12,000.00
6 Including Wilson's Inspector and Flagger 1 LS 8,600.00
TOTAL: 163,000.00
Less:Charge for Wilson's Inspector and Flagger 1 LS IS 5n0 no
TOTAL DUE: 154,400.00
Terms and Conditions:
Amount in Words(US Dollars):One Hundred Fifty Four Thousand Four Hundred Only
For
GLOBAL DRILLING,INC.
I
JASMIN BERSOBIO
I
Page 1 of 1
8" Sewer Repair at Railroad Avenue and Thomas Boulevard
AUGUST 26, 2024
Inspection, Mobilization of Equipment, Planning of Works, Measuring/Laying-outs
Flow Control
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AUGUST 27, 2024
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