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HomeMy WebLinkAboutOCTOBER 22, 2024 REGULAR MEETING 5_30 PMTHURMAN BILL BARTIE, MAYOR RONALD BURTON, CPM DONEANE BECKCOM, CITY MANAGER MAYOR PRO TEM SHERRI BELLARD, TRMC COUNCIL MEMBERS: CITY SECRETARY WILLIE BAE LEWIS, JR. TIFFANY L. HAMILTON EVERFIELD ROXANN PAIS COTRONEO HAROLD L. DOUCET, SR. CITY ATTORNEY THOMAS KINLAW, III DONALD FRANK, SR. AGENDA City Council Regular Meeting Tuesday, October 22, 2024 5:30 P.M. CT The City Council Of The City Of Port Arthur Will Conduct The Regular Meeting Scheduled For Tuesday, October 22, 2024 At 5:30 P.M. CT, By Telephonic And Videoconference In Addition To Allowing In Person Attendance. A Quorum Of The City Council Will Be Physically Present In The City Council Chamber, Fifth Floor, City Hall, 444 Fourth Street Port Arthur, Texas. The Public May Participate In The Meeting In Person Or By Dialing One Of The Following Toll-Free Numbers And Entering The Meeting ID: 856 2927 8055 And Passcode: 683951 (877) 853-5247 US Toll Free (888) 788-0099 US Toll Free In Compliance With The Americans With Disabilities Act, The City Of Port Arthur Will Provide For Reasonable Accommodations For Persons Attending City Council Meetings. To Better Serve You, Requests Should Be Received 24 Hours Prior To The Meeting. Please Contact The City Secretary’s Office, At (409) 983-8115. Website: http://www.portarthurtx.gov 1 City Council Regular Meeting City Hall Council Chamber City Of Port Arthur October 22, 2024 5:30 PM PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Bartie _____ Mayor Pro Tem Beckcom _____ Councilmember Lewis, Jr. _____ Councilmember Hamilton Everfield _____ Councilmember Doucet, Sr. _____ Councilmember Kinlaw, III _____ Councilmember Frank, Sr. _____ City Manager Burton, CPM _____ City Secretary Bellard, TRMC _____ City Attorney Pais Cotroneo _____ Police Chief Duriso Or Designee _____ II. PROCLAMATIONS Proclamations III. PETITIONS & COMMUNICATIONS A. Speakers (1) Tina Martinez, Senior Vice Commander, Veterans Of Foreign Wars Post 4820 Regarding Women In Military Service B. Presentations (1) A Presentation By Boat Owners Regarding Security At The Pleasure Island Marina (Requested By Mayor Pro Tem Beckcom) (2) A Presentation By Michelle Kennedy And Khara Dodds Of Berry Dunn McNeil & Parker, LLC Regarding The Kickoff Of The City Of Port Arthur Strategic Planning Process C. City Manager’s Staff Reports – None 2 AGENDA OCTOBER 22, 2024 III. PETITIONS & COMMUNICATIONS – CONTINUED D. Employee Recognition – None E. Correspondence – None F. Discussions (1) A Discussion Regarding A Status Update On The Animal Shelter Project And Construction Zone (Requested By Councilmember Kinlaw) (2) To Discuss Submitting A City Of Port Arthur 89th Texas Legislative Agenda To Our Legislative Legal Counsel And Possible Action To Instruct Our Legislative Legal Counsel To Actively Lobby Financial Support For The City's Water Infrastructure Capital Improvement Plan During The 89th Texas Legislative Session (Requested By Councilmember Hamilton Everfield) IV. PUBLIC HEARINGS – 6:00 P.M. – NONE V. REPORTS / ITEMS OF COMMUNITY INTEREST (LIMITED TO A TOTAL OF TWO (2) MINUTES PER COUNCILMEMBER) Pursuant To 551.0415 Of The Texas Government Code, The Mayor And Council May Make Announcements Regarding Items Of Community Interest, Which Include The Following: (1) Expressions Of Thanks, Congratulations, Or Condolence; (2) Information Regarding Holiday Schedules; (3) An Honorary Or Salutary Recognition Of A Public Official, Public Employee, Or Other Citizen, Except That A Discussion Regarding A Change In The Status Of A Person's Public Office Or Public Employment Is Not An Honorary Or Salutary Recognition For Purposes Of This Subdivision; (4) A Reminder About An Upcoming Event Organized Or Sponsored By The Governing Body; 3 AGENDA OCTOBER 22, 2024 V. REPORTS / ITEMS OF COMMUNITY INTEREST (LIMITED TO A TOTAL OF TWO (2) MINUTES PER COUNCILMEMBER) – CONTINUED (5) Information Regarding A Social, Ceremonial, Or Community Event Organized Or Sponsored By An Entity Other Than The Governing Body That Was Attended Or Is Scheduled To Be Attended By A Member Of The Governing Body Or An Official Or Employee Of The Political Subdivision; And (6) Announcements Involving An Imminent Threat To The Public Health And Safety Of People In The Political Subdivision That Has Arisen After The Posting Of The Agenda **Possible Action May Not Be Discussed In Conjunction With The Information Provided In The Report VI. UNFINISHED BUSINESS – NONE VII. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Expense Reports – None B. Minutes October 7, 2024 Regular Meeting 4 AGENDA OCTOBER 22, 2024 VII. CONSENT AGENDA – CONTINUED C. Resolutions (1) P.R. No. 23937 – A Resolution Authorizing The City Manager To Apply For The Fiscal Year 2025 SB 224 Catalytic Converter Grant Program With A 20% Cash Match Requirement (2) P.R. No. 23941 – A Resolution Authorizing The Purchase Of Four (4) F-250 Pick Up Trucks For The Fire Department From Silsbee Ford Of Silsbee, Texas Through TIPS USA 210907 In The Amount Of $290,903.66; Funding Is Available In Fire Department Equipment Account Number 625-19-047-8523-00-00-000 (3) P.R. No. 23942 – A Resolution Authorizing The Purchase Of Seven (7) Tyledyne Handheld Thermal Camera Identification Systems From Delta Fire And Safety Inc. Of Port Neches, Texas For The Fire Department Through HGAC EP11-20 In The Amount Of $40,465.00; Funding Is Available In Equipment Account Number 625-19-047- 8522-00-00-000 (4) P.R. No. 23945 – A Resolution Authorizing The City Manager To Accept Close Out Documents Submitted By Preferred Facilities Group – USA, LLC Of Port Arthur, Texas, And Approve The Release Of Retainage In The Amount Of $58,993.52 For The Construction Of Wayfinding Signs For The Wayfinding And Monument Signage Program For The City Of Port Arthur; $51,487.04 Available In Account Number 140-00-000-2050-00-00-000 And $7,506.48 Available In 307-00-000-2050-00-00-000 Project Number PR0009- OTH (5) P.R. No. 23946 – A Resolution Authorizing The City Manager To Negotiate A Contract With Burditt Consultants, LLC Of Conroe, Texas, For Engineering Services, Construction Documents And Construction Management For The Rose Hill Park Project (6) P.R. No. 23950 – A Resolution Authorizing The City Manager To Negotiate With The Pre-Qualified Engineering Firms For The Purpose Of Providing Professional Engineering Services For The City Of Port Arthur's Streets And Drainage Projects 5 AGENDA OCTOBER 22, 2024 VII. CONSENT AGENDA – CONTINUED (7) P.R. No. 23951 – A Resolution Ratifying Change Order No. 1 To Purchase Order 22405448 With Lark Group, Inc., (Demolition Of 3 Commercial Properties). Adding The Double Slab Removal At 2300 Bluebonnet Avenue, Increasing The Purchase Order Amount By $1,500.00 To A New Total Of' $26,450.00; Account No. 001-13-035- 5470-00-10-000 (General Fund-Other Contractual Service) (8) P.R. No. 23952 – A Resolution Authorizing The City Manager To Purchase 600 Garbage Cans From Sierra Container Group Of Ocala, Florida, Under Omnia Partners Cooperative Purchasing Contract No. 02-149, In The Amount Of $37,150.00. Funding Is Available In The Public Works Solid Waste Residential Garbage Division – Minor Equipment Account, Account Number 403-50-310-5240-00-00-000 (9) P.R. No. 23953 – A Resolution Authorizing The City Manager To Execute Two (2) Community Development Block Grant (CDBG) Interdepartmental Agreements With The Housing And Neighborhood Revitalization And Grants Management Divisions For Housing Assistance And Grant Administration Programs And Further Authorizing The City Manager To Execute Seven (7) Sub-Recipient Agreements With Non-Profit Organizations For Public Service Activities That Benefit Low And Moderate-Income Residents For A Total Funding Allocation Of $1,030,589.00 From The 2024 CDBG 2024 Program Year (10) P.R. No. 23955 – A Resolution Authorizing The Purchase Of Fifty (50) Portable Radios And Their P-25 Compliant Component Accessories For The Police Department From Motorola Solutions Of Houston, Texas, Through HGAC Contract RA05-21, In The Amount Of $268,848.50; Funding Is Available In FY 24-25 Capital Reserve Account No. 625-17-045-8522-00-00-000 (11) P.R. No. 23962 – A Resolution Authorizing The Purchase Of A Set Of Hurst Hydraulic Extrication Equipment From Municipal Emergency Services (MES) Of Waco, Texas Through BuyBoard Contract No. 698- 23 In The Amount Of $39,504.98; Funding Is Available In Fire Department Equipment Account No. 625-19-047-8522-00-00-000 6 AGENDA OCTOBER 22, 2024 VII. CONSENT AGENDA – CONTINUED (12) P.R. No. 23963 – A Resolution Authorizing The Fire Department To Purchase Three (3) Zoll Auto Pulse Devices From Zoll Medical Corporation Of Chelmsford, Massachusetts In The Amount Of $71,841.90; Funding Is Available In The Fire Department Equipment Account Number 625-19-047-8522-00-00-000 (13) P.R. No. 23964 – A Resolution Authorizing The City Manager To Enter Into A Contract Between The City Of Port Arthur And GP Evans Contractors, LLC Of Winnie, Texas, For The Annual Mowing Of The Landfill With A Projected Budgetary Impact Of $77,820.00. Funding Is Available In The Solid Wasted Landfill Other Contractual Service Account, 403-50-320-5470-00-00-000 (14) P.R. No. 23972 – A Resolution Authorizing The City Manager To Purchase Two (2) Pierce 1500 GPM Type 1 Fire Engine Apparatus For The Fire Department Via The BuyBoard Cooperative Purchasing Program From Siddons-Martin Emergency Group Of Denton, Texas, With Offices In Port Arthur, Texas In The Amount Of $2,537,492.00; Funding Available In FY 2024-2025 Capital Improvement Account Number 307-19-047-8523-00-10-000 (15) P.R. No. 23973 – A Resolution Authorizing The City Manager To Amend The Contract With Freese & Nichols, Inc., For The Construction Phase Services Of The Main Wastewater Treatment Plant (WWTP) Rehabilitation Project, Restructuring The Approved Funds For Site Inspections And General Management Services Through September 30, 2025, With No Budgetary Impact At This Time (16) P.R. No. 23974 – A Resolution Authorizing The City Manager To Renew A Three-Year Avior 75 System Agreement With Granicus (Formerly Swagit) For The Recording, Indexing, And Streaming Of Meetings For A Total Amount Of Amount Of $65,840.51. Fiscal Year 2024-2025 Funding For $20,479.80 Is Available In The Information Technology Professional Services Account 001-09-023-5420-00-10- 000-. Funding For Fiscal Year 2025- 2026 And Fiscal Year 2026-2027 Are Subject To Approval In The Budget For The Corresponding Year 7 AGENDA OCTOBER 22, 2024 VII. CONSENT AGENDA – CONTINUED (17) P.R. No. 23975 – A Resolution Authorizing The City Manager To Enter Into A One-Year Contract With KT Maintenance Company, Inc. Of Port Arthur, Texas, For Landscaping At The Primary And Secondary Wayfinding Monument Sign Locations With A Budgetary Impact Of $49,558.00; Funding Available In Account Number 001-25-065- 5311-00-20-000 (18) P.R. No. 23976 – A Resolution Authorizing The City Manager To Execute Change Order No. 1 To The 36" Waterline Aerial Crossing Coating Project With Blastco Texas Inc. Of Channel View, Texas, Increasing The Contract Amount By $9,393.12 To The New Total Contract Amount Of $345,913.12 And A Time Extension Of 28 Days To A New Total Contract Time Of 178 Days; Funds Are Available In Capital Improvement Projects Account No. 405-40-000-8516-00-00- 000, Project No. WS-0013 CON (19) P.R. No. 23979 – A Resolution Authorizing The City Manager To Execute A Commercial Refuse Disposal Contract Between The City Of Port Arthur, Texas And All Around Construction Of Port Arthur, Texas For The Purpose Of Disposing Of Refuse At The City’s Sanitary Landfill. VIII. ITEMS REQUIRING INDIVIDUAL ACTION – NON-CONSENT A. Resolutions – Non-Consent (1) P.R. No. 23876 – A Resolution Authorizing The City Manager To Execute A Professional Services Agreement With Golden Triangle Consulting Engineers To Provide Professional Engineering And Consulting Services In A Lump Sum Monthly Amount Not To Exceed Sixteen Thousand And No/100 Dollars ($16,000.00) And Shall Not Exceed One Hundred And Ninety-Two Thousand And No/100 Dollars ($192,000.00) Per Year. Funding Available In Water Utilities Account No. 410-40-200-5420-00-00-000, Professional Services (2) P.R. No. 23967 – A Resolution Appointing And/Or Reappointing A Member Or Members To The Port Arthur Police Chief Advisory Committee (Requested By Councilmember Hamilton Everfield) 8 AGENDA OCTOBER 22, 2024 VIII. ITEMS REQUIRING INDIVIDUAL ACTION – NON-CONSENT – CONTINUED (3) P.R. No. 23980 – A Resolution Casting Votes For The Board Of Directors Of The Jefferson Central Appraisal District For The 2025 And 2025-2027 Term (4) P.R. No. 23981 – A Resolution Rescheduling The November 5, 2024 Regularly Scheduled Council Meeting B. Ordinances – Non-Consent (1) P.O. No. 7283 – An Ordinance Amending Ordinance No. 24-51 – Section 3 To Correct Referenced Resolution And Ordinance Numbers As It Pertains To The Adoption Of The Budget For The City Of Port Arthur Section 4A Economic Development Corporation For The Fiscal Year Beginning October 1, 2024 And Ending September 30, 2025 (2) P.O. No. 7286 – An Ordinance As It Pertains To The Fire Department Staffing Levels (3) P.O. No. 7287 – An Ordinance Authorizing The Sale Of Surplus Furniture, By A Public Online Auction Through Rene Bates Auctioneers, Inc & Technology Equipment Through Global Asset, LLC (4) P.O. No. 7288 – An Ordinance Requesting To Reconsider Proposed Ordinance No. 7281 Amending Chapter 110 (Utilities), Article II (Water), Division 3 (Service Charges And Billing), Sections 110-91 (Rate Schedule) And 110-92 (Consumers Outside City Not Having Special Contracts) Of The Code Of Ordinances Of The City Of Port Arthur, As It Pertains To 7.0% Rate Increase For Residential, And 8.5% Rate Increase For Commercial And Industrial Customers, And Providing For Publication (Requested By Mayor Bartie And Councilmembers Hamilton Everfield And Frank Pursuant To Chapter 2, Article II, Division 1, Section 2-31(g) Of The Code Of Ordinances Of The City Of Port Arthur) 9 AGENDA OCTOBER 22, 2024 IX. ADJOURNMENT OF MEETING *************************************************** NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 9:30 AM On October 23, 2024. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law *************************************************** RULES OF DECORUM – PERSONS ADDRESSING COUNCIL & AUDIENCE MEMBERS 1. Recognition by Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer. 2. Speaking Procedure; Limitation on discussion and questioning. Each person addressing the Council shall step up to the microphone provided for the use of the public and give his name and address in an audible tone of voice for the records, state that subject he wishes to discuss, state whom he is representing if he represents an organization or other person, and unless further time is granted by majority vote of the Council, shall limit his remarks to five (5) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion, whether directly or through a member of the Council, without the permission of the Presiding Officer. 3. Improper References, Disorderly Conduct By Person Addressing The Council; Any person making, expressly or impliedly, personal, impertinent, slanderous, derogatory, discourteous, snide, or profane remarks or who willfully utters loud, threatening or abusive language, or engages, in any disorderly conduct which would impede, disrupt, or disturb the orderly conduct, the order by the Presiding Officer, and if such conduct continues, may, at the discretion of the Presiding Officer, be ordered barred from further audience before the Council during that Meeting. 4. Addresses After Motion Made or Public Hearing Closed. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by majority vote of the City Council. 5. Campaign Speeches Prohibited. No persons will be allowed to address the City Council by making campaign speeches for or against any candidate who has announced or does announce his intention to run, or issue already ordered on a ballot for election. 6. Disorderly Conduct. No person in the audience shall engage in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting. 7. Limitations on Use of Supplemental Lighting. Limitations on use of supplemental lighting for television and motion picture cameras to create the least amount of interference with or disturbance of Council proceedings and/or discomfort to the public. 8. Persons Having Complaints, Allegations, or Charges Against Individual City Employees. No person shall make any complaint, specific allegation, or charge against an individual City Employee by name in a public meeting unless he first shows that he has pursued appropriate administrative channels. ENFORCEMENT OF DECORUM Warning. All persons shall at the request of the Presiding Officer, be silent. Removal. If, after receiving a warning from the Presiding Officer, a person persists in disturbing the meeting, such Officer may order him to remove himself from the meeting. If he does not remove himself, the Presiding Officer may order the Sergeant-at-arms to remove him. Resisting Removal. Any person who resists removal by the Sergeant-at-arms shall be charged with violating V.T.C.A, Penal Code 42.05. Motions To Enforce. Any Councilmember may move to require the Presiding Officer to enforce this division, and the affirmative vote of a majority of the Council shall require him to do so. RULES OF PROCEDURE The City Secretary shall make public, in accordance with the Texas Open Meetings Law, an agenda containing all business to be discussed at a meeting of the City Council. Persons Requesting To Be Heard On Agenda Items (1) Residents. Any resident who wishes to address the Council on any matter may do so by notifying the City Secretary in accordance with the Texas Open Meetings Law. (2) Nonresidents. Any nonresident wishing to address the Council shall notify the City Secretary and specify his interest in the matter being considered. The City Secretary shall present such request to the Presiding Officer for approval before placing the name on the Agenda. Specific Agenda Items. After a motion, second and discussion by the City Council on any specific agenda item, and before a vote is taken, the Presiding Officer shall recognize any citizen in the audience wishing to address the council on such item, who shall be permitted to address the Council thereon for a period of three (3) minutes. “Specific Agenda Items” are defined as any item specified on the Notice of Meeting posted for purposes of the Texas Open Meetings Law and which becomes the subject of a motion before the Council. This is an abridged version of the City of Port Arthur Code of Ordinances Article II, Sec. 2-75 (a).