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INTEROFFICE MEMORANDUM
Date: September 26, 2024
To: The Honorable Mayor and City Council
Through: Ron Burton, CPM, City Manager
From: Chandra Alpough, CPM, CPRP, Director of Parks and Recreation
RE: P.R. 23946—Negotiate a Contract with Burditt Consultants, LLC for
Engineering Services, Construction Documents and Construction Management
for the Rose Hill Park Project
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 23946
authorizing the City Manager to negotiate a contract with Burditt Consultants,LLC of Conroe,
Texas, for engineering services, construction documents and construction management for the
Rose Hill Park Project.
Background:
The City of Port Arthur has clearly indicated that "quality of life" concerns are a key focus for
the City of Port Arthur. Pursuant to Resolution No. 24-176, the City Council approved and
adopted the Rose Hill Master Plan which included upgrading all facilities aimed at meeting the
current and future community needs while utilizing the land available for development in
addition to cohesively integrating stormwater mitigation.
In continuing with the development of the plan, the Purchasing Division advertised for the
request for qualifications for the engineering services, construction documents and construction
management services for the Rose Hill Park Project. Burditt Consultants, LLC was ranked the
highest and most qualified of the five (5)bidders for the request for qualifications.
Budget Impact:
Contract Amount will be negotiated.
Recommendation:
It is recommended that the City Council approve P.R.No. 23946 authorizing the City Manager
to negotiate a contract with Burditt Consultants, LLC of Conroe, Texas, for engineering
services,construction documents and construction management for the Rose Hill Park Project.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. # 23946
09/26/2024 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
NEGOTIATE A CONTRACT WITH BURDITT CONSULTANTS,
LLC OF CONROE, TEXAS, FOR ENGINEERING SERVICES,
CONSTRUCTION DOCUMENTS AND CONSTRUCTION
MANAGEMENT FOR THE ROSE HILL PARK PROJECT
WHEREAS, it is deemed in the best interest of the City of Port Arthur to have a
Master Plan for Rose Hill Park that will include upgrading all facilities aimed at meeting the
current and future community needs while utilizing the land available for development in
addition to cohesively integrating stormwater mitigation; and,
WHEREAS, pursuant to Resolution No. 24-176, the City Council approved and
adopted the Rose Hill Park Master Plan for the City of Port Arthur; and,
WHEREAS, the Purchasing Division advertised the request for qualifications for
engineering services, construction documents and construction management for the Rose Hill
Park Project on August 3, 2024 and August 10, 2024; and,
WHEREAS, 5 proposals were received and opened on August 21, 2024; and,
WHEREAS, a committee of City staff evaluated and ranked the proposals with
Burditt Consultants, LLC of Conroe, Texas ranking highest and most qualified as delineated in
Exhibit"A"; now,therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR,TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct; and,
Section 2. That the City Manager is herein authorized to negotiate an agreement
with Burditt Consultants, LLC of Conroe, Texas for engineering services, construction
documents and construction management for the Rose Hill Park Project.
P. R. #23946
09/26/2024 ca
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2024, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
Thurman"Bill"Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED A ORM.
Roxann Pais Cotroneo, Esq.
City Attorney
APPROVED F t ' ADMINISTRATION:
‘VAIPPIPPP
Ron Burton,
City Mana:
P. R. # 23946
09/26/2024 ca
C4D-21A---
Chandra Alpough, CPM
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
Lynda B oswell
Director of Finance
Clifton Williams, CPPB
Purchasing Manager
Exhibit "A"
City of Port Arthur
Request for Qualifications
Engineering Service for Rose Hill Park
Agenda Totals
P24-057
Burditt Consultant, Arceneaux
Weight Gradient Group LLC. M2L Associates,Inc. Wilson& Cole Sigma Engineers
Houston, TX Conroe, TX Houston, TX Port Arthur, TX Beaumont, TX
Experience 120 90 116 115 106 109
Project Approach 90 70 86 76 72 75
Past Performance 75 58 72 72 64 59
Port Arthur Business 15 0 15 15 15 15
Total 300 218 289 278 257 258
YoGan0{a cf(�f�ploi1—C7ordeaptx 9/20/2024
Yolanda Scypiolii-Goudeaux, Purchasing Assistant Date
EnrrxY
City of Crq
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Texas