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Home My WebLink AboutPR 23941: FIRE DEPARTMENT VEHICLES / PICKUP TRUCKS City of rnort rthutc- `11*-- Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 11, 2024 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Antonio 0 Mitchell, Interim Deputy Fire Chief RE: PR 23941 Fire Department Vehicles/Pickup Trucks Introduction: The intent of this agenda item is to seek the City Council's approval of Proposed Resolution 23941 authorizing the purchase of four (4) Fire Department Vehicles from Silsbee Ford of Silsbee,Texas through TIPS USA 210907 in the amount of$290,903.66 Background: The current inventory of Fire Department Fire vehicles all have high mileage and over six (6) years of service. The current Fire Department vehicles have ongoing maintenance issues due to heavy usage. The current Fire Department vehicles, once replaced will be moved to operations where their workload would not consist of everyday use. Once the old vehicles have been moved to operations they will aid in moving rescue boats and assist in dive operations within the department. The purchase of these four(4)new vehicles is paramount in the success of the Fire department and to the Marshal's Office enforcing codes throughout the City of Port Arthur. These new vehicles will also allow the Fire Department to function with the newly added training personnel and other expected growth within the Fire Department. Budget Impact: This is budgeted item in this FY budget. Funding is available in equipment account#625-19- 047-8523-00-00-000 Recommendation: The Fire Department recommends approval of this resolution. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No . 23941 10/11/2024 aom RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) F-250 PICK UP TRUCKS FOR THE FIRE DEPARTMENT FROM SILSBEE FORD OF SILSBEE, TEXAS THROUGH TIPS USA 210907 IN THE AMOUNT OF $290 , 903 . 66; FUNDING IS AVAILABLE IN FIRE DEPARTMENT EQUIPMENT ACCOUNT NUMBER 625-19-047-8523-00-00-000 WHEREAS, the Fire Department has found it necessary to replace and/or add four (4) vehicles with the purchase of four (4) new Fire Department vehicles with all necessary equipment and accessories; and WHEREAS, the Fire Department Vehicles currently in use have high mileage and have in excess of six (6) years of service life, and have ongoing maintenance issues; and WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contract of the Commission for the purpose of the Commission; and, WHEREAS, per Resolution No. 12-008, the City entered into an Interlocal agreement for the cooperative purchasing with Region VIII Education Service Center for participation in the Interlocal Purchasing System (TIPS) ; and, WHEREAS, Silsbee Ford has provided a quote for four (4 ) F- 250 vehicles with all equipment and accessories with TIPS USA 210907 pricing; (see quotes attached hereto as Exhibit "A") ; and P.R. No. 23941 10/11/2024 aom WHEREAS, funds are available for this purchase in equipment account number 625-19-047-8523-00-00-000 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS : Section 1 . That the facts and opinions in the preamble are true and correct. Section 2 . That the City Council hereby authorizes the purchase of four (4) Ford F-250 Fire Department vehicles from Silsbee Ford of Silsbee, Texas, through TIPS USA 210907, in the total amount of $290, 903. 66. Section 3 . That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED, AND APPROVED, this day of October, 2024 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: NOES: Thurman Bill Bartie Mayor P.R. No . 23941 10/11/2024 aom ATTEST: Sherri Bellard City Secretary APPROVED —FORM ---------;]E-2fi:;:7--- Roxann Pais Cotroneo City Attorney APPROVED FOR ADMINISTRATION: 1 R Bur PM City Manager 4, 04,4 '-' Antonio Mitchell, Interim Deputy Chief Robert Havens, Interim Fire Chief APPROVED AS TO AVAILABILITY OF FUNDS : 4111,CW Lyn Boswell Finance Director ik 44,144 Clifton Williams, CPPB Purchasing Manager P.R. No. 23941 10/11/2024 aom EXHIBIT "A" -TIPS AL , lk ""' PRODUCT PRICING SUMMARY TIPS USA 210907 AUTOMOBILE VENDOR-Silsbee Ford, 1211 Hwy 96 N.,Silsbee TX 77656 End User: PORT ARTHUR FD Prepared by: GLEN ANGELLE Contact: MARK MUELLER Phone: 409-880-9191 Email: Email: gangelle COWbo eet g@ r01aiI.COm Product Description: 2025 FORD F-250 CREW CAB Date: 9-25-24 A. Bid Item: FD-1 A.Base Price: $ 47,742.00 B. Factory Options Code Description Bid Price Code Description Bid Price LT275BSW A/T 20 $ - 4X4 UPGRADE $ 3.800 00 POWER LOCKS/WINDOWS STX APPEARANCE PACKAGE $ 5.11E 00 CRUISE CONTROL BLISS.LED BOX LIGHT,PAYLOAD UPGR. BRAKE CONTROLLER REV.SENSING,360 CAMERA PKG TRAILER"1OW RUNNING BOARDS $ 445.00 6 8L V8 LIMITED SLIP REAR END $ 430.00 6-SPD AUTO 120V/400W OUTLET $ 175 00 REAR CAMERA DRK CARB ALUMINUM 20"WHEELS $ 1.420 00 Total of B.Published Options: $ 11,385.00 Published Option Discount(5%) S (569.25) C. Unpublished Options(not to exceed 25%1 S= 21.2 % Description Bid Price Options Bid Price EMERGENCY EQUIPMENT UPFIT $ 9.617.77 TINT WINDOWS $ 400.00 202E ADJUSTMENT $ 2.500.00 EXT. RACE RED 40/20/40 CLOTH DK SLATE Total of C.Unpublished Options: $ 12,517.77 D. Floor Plan Interest(for in-stock and/or equipped vehicles): $ E. Lot Insurance(for in-stock and/or equipped vehicles): $ - F. Contract Price Adjustment: $ - G. Additional Delivery Charge: 50 miles $ 87.50 H. Subtotal: $ 71,163.02 I. Quantity Ordered l x H= $ 71,163.02 J. Trade in: S K. $ - L. Total Purchase Price ( $ 71,163.02 I QUOTE AGENCY CITY OF PORT ARTHUR DATE QUOTED 24-Sep-24 SALESMAN GLEN ANGELLE PART NUMBER DESCRIPTION UNIT PRICE EXT PRICE 1 2024 FORD F-250(RED) W.BSFW47Z-BSRW1O-PKG 1 INNER-EDGE FST/RST DUO LIGHTBAR $ 2,954.35 $ 2,954.35 W.C3997 1 CENCOM CORE W/21PB CONTROLLER INC W.C399SP 1 OBD II SCANPORT INC W.SA315U 1 100W SPEAKER $ 193.20 $ 193.20 W.SAK1 1 SPEAKER BRACKET $ 28.29 $ 28.29 SO.ETHFSSFV 2 HEADLIGHT/TAILLIGHT FLASHER $ 50.60 $ 101.20 W.I3JC 6 ION RBW(RUNNING BOARD) $ 117.70 $ 706.20 .14A080 1 FUSE BLOCK $ 22.50 $ 22.50 HAV.C-VSW-2400-F150-1 1 HAVIS 24" CONSOLE $ 553.91 $ 553.91 HAV.CUP2-1001 1 INTERNAL DUAL CUP HOLDER $ 41.61 $ 41.61 HAV.C-ARM-102 1 ARM REST $ 58.38 $ 58.38 HAV.C-LP2-USB-BL2 1 12V/USB POWER FACEPLATE $ 96.88 $ 96.88 HAV.C-AP-0625-L 1 6" LOCKING STORAGE POCKET $ 131.04 $ 131.04 HAV.C-APW-1258 1 . 12"ACCESSORY POCKET $ 34.16 $ 34.16 HAV.C-FPW-3 1 3" BLANK (3.3"SIDE) INC HAV.C-FPW-35 1 3.5" BLANK (3.3" SIDE) INC HAV.C-EB40-CCS-1P 1 CORE FACEPLATE INC HAV.C-EB?? 1 RADIO FACEPLATE (NEED RADIO INFO) INC 425-3818 2 MAGNETIC MIC CLIPS $ 27.60 $ 55.20 HAV.CGX 1 HAVIS CHARGE GUARD $ 66.45 $ 66.45 BAK.448330 1 BAKFLIP MX4 BEDCOVER $ 1,038.40 $ 1,038.40 DEC.XS3 1 DECKED STORAGE SYSTEM $ 1,288.00 $ 1,288.00 INSTALL CUSTOMER SUPPLIED RADIO PARTS $ 7,369.77 INSTALLATION $ 2,048.00 SHOP SUPPLIES $ 100.00 FREIGHT $ 100.00 TOTAL $ 9,617.77 i TIPS 1114,1 PRODUCT PRICING SUMMARY TIPS USA 210907 AUTOMOBILE VENDOR-Silsbee Ford,1211 Hwy 96 N.,Silsbee TX 77656 End User: PORT ARTHUR FD Prepared by: GLEN ANGEL.LE Contact: MARK MUELLER Phone: 409-880-9191 Email: Email: gangelle.cowboVfleetCcc7Qmail.com Product Description: 2025 FORD F-250 CREW CAB Date: 9-25-24 A. Bid Item: FD-3 A.Base Price: $ 47,742.00 B. Factory Options Code Description Bid Price Code Description Bid Price LT'275BSW A/T 20 $ - 4X4 UPGRADE $ 3,800.00 POWER LOCKS/WINDOWS STX APPEARANCE PACKAGE S 5,115.00 CRUISE CONTROL BLISS.LED BOX LIGHT,PAYLOAD UPGR, BRAKE CONTROLLER REV SENSING,360 CAMERA PKG TRAILER TOW RUNNING BOARDS $ 445.00 6 8L V8 LIMITED SLIP REAR END $ 430.00 6-SPD AUTO 120V/400W OUTLET $ 175.00 REAR CAMERA DRK CARB ALUMINUM 20"WHEELS $ 1,420.00 Total of B.Published Options: $ 11,385.00 Published Option Discount(5%) S (569.25) C. Unpublished Options(not to exceed 25%1 $= 22.2 % Description Bid Price Options Bid Price EMERGENCY EQUIPMENT UPFIT $ 10.232.93 TINT WINDOWS $ 400 00 2025 ADJUSTMENT $ 2,500.00 EXT BLACK 40/20/40 CLOTH DK SLATE Total of C.Unpublished Options: $ 13,132.93 D. Floor Plan Interest(for in-stock and/or equipped vehicles): $ - E. Lot Insurance(for in-stock and/or equipped vehicles): $ - F. Contract Price Adjustment: $ - G. Additional Delivery Charge: 50 miles $ 87.50 H. Subtotal: $ 71,778.18 I. Quantity Ordered 2 x H= $ 143,556.36 J. Trade in: ( S 9 K. $ - L. Total Purchase Price I $ 143,556.36 I QUOTE AGENCY CITY OF PORT ARTHUR DATE QUOTED 25-Sep-24 SALESMAN GLEN ANGELLE PART NUMBER DESCRIPTION UNIT PRICE EXT PRICE 1 2024 FORD F-250(BLACK) W.BSFW47Z-BSRWIO-PKG 1 INNER-EDGE FST/RST DUO LIGHTBAR $ 2,954.35 $ 2,954.35 W.C3995 1 CENCOM CORE W/HANDHELD CONTROLLER INC W.C399SP 1 OBD II SCANPORT INC W.SA315U 1 100W SPEAKER $ 193.20 $ 193.20 W.SAK1 1 SPEAKER BRACKET $ 28.29 $ 28.29 SO.ETHFSSFV 2 HEADLIGHT/TAILLIGHT FLASHER $ 50.60 $ 101.20 W.I3JC 6 ION RBW(RUNNING BOARD) $ 117.70 $ 706.20 W.TLI3JC 2 T-SERIES ION RBW (GRILL) $ 114.22 $ 228.44 SO.EMPS2STS5RBW 6 MPOWER RBW(UNDER TAILGATE) $ 118.87 $ 713.22 HAV.CGX 1 HAVIS CHARGE GUARD $ 66.45 $ 66.45 SC.SC-924-5 1 ROOF MOUNT GUN LOCK $ 276.68 $ 276.68 BAK.448330 1 BAKFLIP MX4 BEDCOVER $ 1,038.40 $ 1,038.40 DEC.XS3 1 DECKED STORAGE SYSTEM $ 1,288.00 $ 1,288.00 .14A080 1 FUSE BLOCK _$ 22.50 $ 22.50 INSTALL CUSTOMER SUPPLIED RADIO PARTS $ 7,616.93 INSTALLATION $ 2,416.00 SHOP SUPPLIES $ 100.00 FREIGHT $ 100.00 TOTAL $ 10,232.93 -TIES • # PRODUCT PRICING SUMMARY TIPS USA 210907 AUTOMOBILE VENDOR-Silsbee Ford,1211 Hwy 96 N.,Silsbee TX 77656 End User: PORT ARTHUR ED Prepared by: GLEN ANGELLE Contact: MARK MUELLER Phone: 409-880-9191 Email: Email: gangelle.cowbo rLfleetpgmail.com Product Description: 2025 FORD F-250 CREW CAB Date: 9-25-24 A. Bid Item: FD-2 A.Base Price: $ 47,742.00 B. Factory Options Code Description Bid Price Code Description Bid Price LT275BSW A/T 20 S - 4X4 UPGRADE $ 3,800.00 POWER LOCKS/WINDOWS STX APPEARANCE PACKAGE $ 5,115 00 CRUISE CONTROL BLISS,LED BOX LIGHT,PAYLOAD UPGR. BRAKE CONTROLLER REV.SENSING,360 CAMERA PKG TRAILER TOW RUNNING BOARDS $ 445 00 6.81,V8 LIMITED SLIP REAR END $ 430.00 6-SPD AUTO 120V/400W OUTLET $ 175.00 REAR CAMERA DRK.CARB ALUMINUM 20"WHEELS $ 1,420.00 Total of B.Published Options: $ 11,385.00 Published Option Discount(5%) S (569.25) C. Unpublished Options Jnot to exceed 25%I $= 29.7 Description Bid Price Options Bid Price EMERGENCY EQUIPMENT UPFIT $ 14.639.03 TINT WINDOWS $ 400.00 2025 ADJUSTMENT $ 2,500.00 EXT.BLACK 40/20/40 CLOTH DK.SLATE Total of C.Unpublished Options: $ 17,539.03 D. Floor Plan Interest(for in-stock and/or equipped vehicles): $ - E. Lot Insurance(for in-stock and/or equipped vehicles): $ - F. Contract Price Adjustment: I $ - G. Additional Delivery Charge: 50 miles l $ 87.50 I H. Subtotal: $ 76,184.28 1. Quantity Ordered I x H= $ 76,184.28 l J. Trade in: S K. $ L. Total Purchase Price ( $ 76,184.28 I QUOTE AGENCY CITY OF PORT ARTHUR DATE QUOTED 25-Sep-25 SALESMAN GLEN ANGELLE PART NUMBER DESCRIPTION UNIT PRICE EXT PRICE 2024 FORD F-250 BLACK W.EB2DEDEDPS 1 52" LEGACY DUO LIGHTBAR(SMOKED LENSE) $ 3,124.55 $ 3,124.55 W.C3997 1 CENCOM CORE W/21PB CONTROLLER INC W.C399SP 1 OBD II SCANPORT INC W.SA315U 2 100W SPEAKER(MNT TO GG) $ 193.20 $ 386.40 $ - SO.ETHFSSFV 2 HEADLIGHT/TAILLIGHT FLASHER $ 50.60 $ 101.20 W.I3JC 6 ION RBW(RUNNING BOARD) $ 117.70 $ 706.20 W.I3JC 4 ION RBW(GG 2 FWD 2 SIDE) $ 117.70 $ 470.80 W.IONK1B 2 ION SWIVEL BRACKET $ 22.96 $ 45.92 SO.ENT2B3RBW 2 INTERSECTOR RBW(MIRROR) $ 162.57 $ 325.14 W.TLI3JC 6 T-SERIES ION RBW (UNDER TAILGATE) $ 114.22 $ 685.32 W.ARGESI 1 ARGES SPOTLIGHT $ 532.68 $ 532.68 W.ARGCHI 1 ARGES CONTROLLER $ 238.05 $ 238.05 W.ARG47DD 1 DRIVER SIDE FENDER MOUNT BKT $ 77.97 $ 77.97 .14A080 1 FUSE BLOCK $ 22.50 $ 22.50 HAV.C-VSW-2400-F150-1 1 HAVIS 24" CONSOLE $ 553.91 $ 553.91 HAV.CUP2-1001 1 INTERNAL DUAL CUP HOLDER $ 41.61 $ 41.61 HAV.C-ARM-102 1 ARM REST $ 58.38 $ 58.38 HAV.C-LP2-USB-BL2 1 12V/USB POWER FACEPLATE $ 96.88 $ 96.88 HAV.C-AP-0625-L 1 6" LOCKING STORAGE POCKET $ 131.04 $ 131.04 HAV.C-APW-1258 1 12"ACCESSORY POCKET $ 34.16 $ 34.16 HAV.C-FPW-3 1 3" BLANK (3.3" SIDE) INC HAV.C-FPW-35 1 3.5" BLANK (3.3" SIDE) INC HAV.C-EB40-CCS-1P 1 CORE FACEPLATE INC HAV.C-EB?? 1 RADIO FACEPLATE (NEED RADIO INFO) INC 425-3818 2 MAGNETIC MIC CLIPS $ 27.60 $ 55.20 HAV.CGX 1 HAVIS CHARGE GUARD $ 66.45 $ 66.45 BAK.448330 1 BAKFLIP MX4 BEDCOVER $ 1,038.40 $ 1,038.40 DEC.XS3 1 DECKED STORAGE SYSTEM $ 1,288.00 $ 1,288.00 RH.GGF231BL1 1 RANCHHAND GRILLGUARD $ 753.27 $ 753.27 INSTALL CUSTOMER SUPPLIED RADIO AND PARTITION/GUNLOCK PARTS $ 10,834.03 INSTALLATION $ 3,605.00 SHOP SUPPLIES, $ 100.00 FREIGHT $ 100.00 TOTAL $ 14,639.03