HomeMy WebLinkAboutPR 23962: PURCHASE OF A SET OF HURST HYDRAULIC EXTRICATION EQUIPMENT City of
nrt rthur
Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: October 11,2024
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Antonio O. Mitchell, Interim Deputy Fire Chief
RE: PR 23962 Purchase of a set of Hurst Hydraulic Extrication Equipment
Introduction:
The intent of this agenda item is to seek the City Council's approval of Proposed Resolution
23962 authorizing the purchase of a set of Hurst Hydraulic Extrication Equipment from
Municipal Emergency Services (MES) of Waco, Texas in the amount of$39,504.98. MES is a
BuyBoard source vendor for this equipment under BuyBoard contract#698-23.
Background:
The current set of Fire Department hydraulic extrication equipment assigned to Engine 8 has
met the end of their service life. The current set of extrication tools are gasoline generator
powered. The new replacement tools are battery powered. The purchase of this new equipment
will alleviate the engine crew from transporting additional hazardous materials (gasoline)
powered equipment and reduce the equipment/storage space required to transport lifesaving
equipment on assigned fire apparatus.This purchase will also allow the Fire Department to have
a large set of extrication tools on the North and South side of the city. This will allow the Fire
Department to respond quicker during emergency operations and vehicle extrication events.
Budget Impact:
This is a budgeted item in this FY25 budget. Funding is available in Equipment Account No
625-19-047-8522-00-00-000.
Recommendation:
The Fire Department recommends approval of this resolution.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 23962
10/11/2024 aom
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A SET OF HURST
HYDRAULIC EXTRICATION EQUIPMENT FROM MUNICIPAL EMERGENCY
SERVICES (MES) OF WACO, TEXAS THROUGH BUYBOARD CONTRACT
NO. 698-23 IN THE AMOUNT OF $39, 504 . 98; FUNDING IS
AVAILABLE IN FIRE DEPARTMENT EQUIPMENT ACCOUNT NO. 625-
19-047-8522-00-00-000 .
WHEREAS, the Fire Department has found it necessary to
purchase a set of Hurst Hydraulic Extrication Equipment and their
component accessories; and
WHEREAS, the extrication tools currently in use have reached
the end of their service life and need to be replaced; and
WHEREAS, the current set of extrication tools are gasoline
powered and the new replacement tools are battery powered, which
will alleviate the engine crew from transporting additional
hazardous materials (gasoline) powered equipment and reduce the
equipment/storage space required to transport lifesaving equipment
on assigned fire apparatus; and
WHEREAS, this purchase would allow the Fire Department to have
a large set of Multifunctional Extrication Hydraulic Tool on the
north and south end of the city and allow the Fire Department the
ability to provide faster capabilities during emergency operations
and vehicle extrication events; and
WHEREAS, the Port Arthur Fire Department must have reliable
extrication equipment to perform automotive/vehicular rescues, and
to provide a better service to the city and its citizens; and
P.R. No. 23962
10/11/2024 aom
WHEREAS, Chapter 271 of the Texas Government Code allows a
city, by resolution of its governing body, to participate in
cooperative purchasing programs, such as BuyBoard Cooperative
Purchasing Program, as an alternative to formal bid process; and
WHEREAS, pursuant to Res . 02-341, the City of Port Arthur
entered into an interlocal agreement for cooperative purchasing
with BuyBoard Cooperative Purchasing Program; and
WHEREAS, Municipal Emergency Services (MES) of Waco, Texas has
provided a BuyBoard quote for a set of Hurst Hydraulic Extrication
Equipment and their component accessories (see quote letter
attached hereto as Exhibit "A" ) ; and
WHEREAS, funds are available for this purchase in the Port
Arthur Fire Department Equipment Account No. 625-19-047-8522-00-00-
000.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
Section 1 . That the facts and opinions in the preamble are
true and correct .
Section 2 . That the City Council hereby authorizes the
purchase of a set of Hurst Hydraulic Multifunctional Extrication
Equipment from Municipal Emergency Services (MES) of Waco, Texas in
the amount of $39, 504 . 98 .
Section 3 . That a copy of the caption of this Resolution
shall be spread upon the Minutes of the City Council .
P.R. No. 23962
10/11/2024 aom
READ, ADOPTED, AND APPROVED, this day of
2024 AD, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas by the following vote : AYES :
Mayor:
Councilmembers :
NOES :
Thurman Bill Bartie,
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo
City Attorney
P.R. No. 23962
10/11/2024 aom
APPROVED FOR ADMINISTRATION:
11Xpr/
Ron Bur , CP
City Manager
Antonio Mitchell, Interim Deputy Fire Chief
Robert L. Havens, Interim Fire Chief
APPROVED AS TO AVAILABILITY OF FUNDS :
tie , ko„,4,7
Lynda ef.swell
Finance Director
III' k/J.J�`
Clif on Williams, CPPB
Purchasing Manager
P.R. No . 23962
10/11/2024 aom
EXHIBIT "A"
Quote
IMES Quote# QT1781588
Date 10/02/2024
Expires 12/02/2024
MUNICIPAL EMERGENCY SERVICES Sales Rep Reed, Ethan
(877)637-3473 PO# Michael Pevey
Shipping Method FedEx Ground
Customer PORT ARTHUR,CITY OF(TX)
Customer# C32420
Bill To Ship To
PORT ARTHUR,CITY OF HURST BUYBOARD 60320-PO22202592
P.O.BOX 1089 Central Fire Station
PORT ARTHUR TX 77641 300 WACO
United States PORT ARTHUR TX 77640
United States
272499000-1 S 799 E3 Cutter-TOOL ONLY-(E3F) 1 $11,976.00 $11,976 00
271455000-1 SP 555 E3 Spreader-TOOL ONLY-(E3F) 1 $12,222.86 $12,222 86
274487000-1 CR 522 E3(Tool Only)-(E3F) 1 $8,255.79 $8,255.79
90-53-44_Kit E3/EWXT 9Ah Batt,Saltwater 6 $862 77 $5,176 62
90-53-37 EWXT/E3 Charger 110-240V 3 $509 57 $1,528 71
Subtotal $39,159.98
BuyBoard 698-23
Shipping Cost $345.00
Tax Total $0.00
Total $39,504.98
This Quotation is subject to any applicable sales tax and shipping and handling charges that may apply.Tax and shipping charges are
considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current information.
All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee.
Custom orders are not returnable.Effective tax rate will be applicable at the time of invoice.
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