HomeMy WebLinkAboutPR 23976: CHANGE ORDER NO. 1 FOR 36" WATERLINE AERIAL CROSSING COATING City of
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INTEROFFICE MEMORANDUM
Date: October 8, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR No. 23976—Change Order No. 1 for 36" Waterline Aerial Crossing Coating
Introduction:
This Agenda Item is to seek the City Council's approval for Change Order No. 1 for the 36"
Waterline Aerial Crossing Project with Blastco Texas Inc. of Channelview, Texas.
Background:
The two 36-inch Waterlines along Savannah Avenue & Main "D" Canal Alligator Bayou and
Savannah Avenue & and Main Outfall Canal were constructed in 2004. The Aerial Crossing
parts are corroded and are in urgent need of rehabilitation.
Resolution No. 24-203 awarded the project to Blastco Texas Inc. of Channelview, Texas for
$336,520.00,and Schaumburg&Polk,Inc. Engineering Firm of Beaumont,Texas is the project
engineer and construction manager.
During construction, the existing air release valve (ARV) tap on the 36" waterline along
Savannah Ave was found to be extremely corroded and in bad condition posing a health and
safety concern in ensuring proper delivery of water to residents in the area. Schaumburg&Polk
Engineering Firm along with City staff is recommending Change Order No. 1 to remove and
replace the existing ARV tap on the 36"waterline along Savannah Ave, including new tapping
saddle with a 6" flanged spool, gate valve, and ARV. Change Order No. 1 is also requesting to
extend the contract time by 28 days to the new total contract time of 178 days,to accommodate
for material delivery and installation.
"Remember,we are here to serve the Citizens of Port Arthur"
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Budget Impact:
Initial contract amount was $336,520.00
Change Order No. 1 will increase the contract amount by $9,393.12 to the new total contract
amount of$345,913.12.
Funding is available in Capital Improvement Projects Account No. 405-40-000-8516-00-00-
000,Project No. WS0013-CON.
Recommendation:
It is recommended that City Council approve Proposed Resolution No.23976 to approve Change
Order No. 1 for the 36" Waterline Aerial Crossing Coating project as discussed and/or outlined
above.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 23976
10/8/24 cm
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 1 TO THE 36" WATERLINE
AERIAL CROSSING COATING PROJECT WITH BLASTCO
TEXAS INC. OF CHANNELVIEW, TEXAS, INCREASING THE
CONTRACT AMOUNT BY $9,393.12 TO THE NEW TOTAL
CONTRACT AMOUNT OF $345,913.12 AND A TIME EXTENSION
OF 28 DAYS TO A NEW TOTAL CONTRACT TIME OF 178
DAYS; FUNDS ARE AVAILABLE IN CAPITAL IMPROVEMENT
PROJECTS ACCOUNT NO. 405-40-000-8516-00-00-000, PROJECT
NO.WS-0013 CON.
WHEREAS, pursuant to Resolution 24-203, the 36" Waterline Aerial Coating Project
was awarded to Blastco Texas Inc. of Channelview, Texas with a total projected budgetary
amount of$336,520.00; and,
WHEREAS, Schaumburg & Polk, Inc. Engineering Firm of Beaumont, Texas was hired
as Construction Engineer to oversee the project; and,
WHEREAS, during construction, the existing air released valve (ARV) tap on the 36"
waterline along Savannah Ave was found to be extremely corroded and in bad condition posing a
health and safety concern in ensuring proper delivery of water to residents in the area; and,
WHEREAS, Schaumburg & Polk, Inc. Engineering Firm proposed Change Order No. 1
(EXHIBIT "A") to remove and replace the existing ARV tap on the 36" waterline along
Savannah Ave, including new tapping saddle with a 6" flanged spool, gate valve, and ARV
increasing the contract amount by $9,393.12 to the new total contract amount of$345,913.12;
and,
WHEREAS, Schaumburg & Polk, Inc. has also requested an extension of the contract
time by an additional 28 days, bringing the total contract duration to 178 days, to accommodate
for material delivery and installation; and
PR No. 23976
10/8/24 cm
Page 2 of 3
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Council hereby approves Change Order No. 1 (EXHIBIT "A") to
increase the amount by $9,393.12 to the new total contract amount of$345,913.12 and extending
the contract time by 28 days to the new total contract time of 178 days; and,
THAT, the funding is available in Capital Improvement Projects Account No. 405-40-
000-8516-00-00-000, Project No. WS-0013; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of , 2024, AD,
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following
Vote: AYES:
Mayor:
Councilmembers:
•
NOES:
Thurman Bill Bartie
Mayor
ATTEST: APPROVED ST:11'0RM:
Sherri Bellard Roxann Pais Cotroneo
City Secretary City Attorney
PR No. 23976
10/8/24 cm
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Ronald o
City Manager
6,/
Calvin Matthews, P.E.
Water Utilities Director
APPRO ED AS TO FUND AVAILABILITY:
11-1CC &C"6-4-4
LY nda'Boswe
Finance Director
I .
;'/1) LULL
Clifto Williams, CPPB
Purchasing Manager
EXHIBIT "A"
(CHANGE ORDER NO. 1)
APPROVAL OF CONTRACT CHANGE
CHANGE ORDER No.One(1)
DATE: October 8,2024
PROJECT: City of Port Athur
Waterline Aerial Crossing Coating
P24-031
OWNER: City of Port Athur,Texas
444 4th Street
Port Arthur,Texas 77640
CONTRACTOR: Blastco Texas
16201 Wood Drive
Channelview,Texas 77530
TO THE OWNER: Approval of the following contract change is requested.
Reason for Change: to remove and replace the existing 6"ARV including removing the existing 6"tap on the existing 36"water line
ORIGINAL CONTRACT AMOUNT: $ 336,520.00
THIS CHANGE ORDER
4 Miscellaneous -Replacement of the existing ARV at the Main Outfall Cannal,DELETE 1 ALLOW @$25,000.00 $ (25,000.00)
13 Remove and replace the existing 36"tap,including new tapping saddle with a 6"flanged spool,gate valve,and
ARV,ADD 1LS @$34,393.12 $ 34,393.12
TOTAL AMOUNT OF THIS CHANGE ORDER: $ 9,393.12
TOTAL REVISED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER: $ 345,913.12
CONTRACT TIME
Original Contract Time: 150 calendar days
Additional time for material delivery and installation 28 calendar days
Revised Contract Time per this Change Order 178 calendar days
CONDITION OF CHANGE:
"Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change Order represents full
compensation for all increases and decreases in the cost of,and the time required to perform the entire work under the Contract arising directly
or indirectly from this Change Order and all previous Change Orders. Acceptance of this waiver constitutes an agreement between Owner and
Contractor that the Change Order represents an all inclusive,mutually agreed upon adjustment to the Contract,and that Contractor will waive all
rights to file a claim on this Change Order after it is properly executed."
Rect7I
de Approved by: Accepted by:
Avid-fie leon
SchPolk, nc. City of Port Arthur Blastco Texas
Eng Owner Contractor
Datr Date: Date: 10/0 8/2 4
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