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Home My WebLink AboutPR 23955: PURCHASE OF P-25 COMPATIBLE PORTABLE RADIOS AND MOBILE RADIOS II www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 1, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager 'AV/4 From: Timothy W. Duriso, Chief of Police /D s RE: PR 23955 —Purchase of P-25 Compatible Portable Radios and Mobile Radios Introduction: The intent of this Agenda Item is to seek the City Council's approval of Proposed Resolution 23955 authorizing the purchase of Fifty(50)Portable Radios from Motorola Solutions of Houston, Texas through HGAC contract RA05-21 for$268,848.50. Background: The current inventory of the Police Department portable radios has met the end of their service life. Repair parts are scarce or no longer available and Motorola no longer services XTS2500 portable radios. This purchase is the third part of a(3) year plan to replace the Police Department portable radio inventory with Motorola APX6000XE portable radios, and their component accessories. These items are P-25 compatible with the Southeast Texas Regional Radio System and allow our regulatory enforcement and supporting personal, including external mutual aid organizations at the local, regional, state, and federal levels the ability to intraoperatively communicate with the Port Arthur Dispatch network and other public safety entities across the P-25 Southeast Texas Regional Radio System network platform which is a critical public safety need. Budget Impact: This is a budgeted item in this FY25 budget. Funds for this purchase are available in account number 625-17-000-8522-00-00-000. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 www.PortArthurTx.gov Recommendation: It is recommended that the City Council approve the City Manager to authorize the purchase of fifty(50) Portable Radios from Motorola Solutions of Houston, Texas through HGAC contract RA05-21in the amount of$268,848.50 as discussed and or outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 23955 JLH 10/01/2024 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF FIFTY (50) PORTABLE RADIOS AND THEIR P-25 COMPLIANT COMPONENT ACCESSORIES FOR THE POLICE DEPARTMENT FROM MOTOROLA SOLUTIONS OF HOUSTON, TEXAS, THROUGH HGAC CONTRACT RA05-21, IN THE AMOUNT OF $268, 848. 50; FUNDING IS AVAILABLE IN FY 24-25 CAPITAL RESERVE ACCOUNT NO. 625-17-045-8522-00-00-000 WHEREAS, the Police Department has found it necessary to purchase fifty (50) portable radios and their P-25 compliant component accessories; and WHEREAS, the radios currently in use have reached the end of their service life and are no longer supported; and WHEREAS, the Port Arthur Police Department currently utilizes Motorola radios on the existing radio system; and WHEREAS, the Police Department use radios that are compatible with the existing radio system and considers it unfeasible to purchase various brands of radios, causing the department to maintain various brands of batteries, chargers and other ancillary equipment, resulting in higher costs; and WHEREAS, this purchase is the third part of a (3) year plan to replace the Police Department portable radio inventory with Motorola APX6000XE portable radios, and their component accessories; and WHEREAS, these items are P-25 compatible with the Southeast Texas Regional Radio System and allow our regulatory enforcement and supporting personal, including external mutual aid organizations at the local, regional, state, and federal levels the ability to intraoperatively communicate with the Port Arthur Dispatch network and other public safety entities across the P-25 Southeast Texas Regional Radio System network platform which is a critical public safety need; and WHEREAS, pursuant to Chapter 271 Subchapter D of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission; and P.R. No. 23955 JLH 10/01/2024 WHEREAS, pursuant to Res . 11-196, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with H-GAC Buy Cooperative Purchasing Program; and WHEREAS, Motorola Solutions has provided a quote a Motorola APX6000XE portable radio and their P-25 compliant component accessories with HGAC Contract RA05-21 pricing; see quotes attached hereto as Exhibit "A" ) ; and WHEREAS, funds for this purchase are available in account number 625-17-045-8522-00-00-000 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . The City Council hereby authorizes the purchase of fifty (50) portable radios and their P-25 compliant component accessories from Motorola Solutions of Houston, Texas, through HGAC Contract RA05-21, in the total amount of $268 . 848 . 50 . Section 3 . That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of October, A.D. , 2024 , at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote : AYES: Mayor: Councilmembers : NOES: Thurman Bill Bartie Mayor P.R. No. 23955 JLH 10/01/2024 ATTEST: Sherri Bellard City Secretary APPROVED AS FORM: Roxann Pais Cotreneo City Attorney APPROVED FOR ADMINISTRATION: Ro urton Timo by W. Duriso City Manager Chie of Police P.R. No. 23955 JLH 10/01/2024 EXHIBIT "A" MOTOROLA SOLUTIONS QUOTE-2622325 -50-APX6000-Radios-for-PD Billing Address: Shipping Address: Quote Date:10/03/2024 PORT ARTHUR, CITY OF PORT ARTHUR, CITY OF Expiration Date:12/02/2024 PO BOX 1089 645 FOURTH ST Quote Created By: PORT ARTHUR,TX 77641 PORT ARTHUR,TX 77640 Mike Wise US US mike.wise@bearcom.com 409.842.1776 End Customer: PORT ARTHUR, CITY OF Stormy Sharp stormy.sharp@portarthurtx.gov 409.984.8555 Contract: 17724-HGAC(TX)-RA05-21 Line# Item Number Description Qty Contract Price Sale Price Ext.Sale Price APXTM 6000 Series APX6000 1 H98UCF9PW6BN APX6000 700/800 MODEL 2.5 50 $4,825.14 $4,825.14 $241,257.00 PORTABLE 1a QA01648AA ADD: HW KEY SUPPLEMENTAL 50 DATA 1b Q361AR ADD: P25 9600 BAUD 50 TRUNKING 1c H38BT ADD:SMARTZONE 50 OPERATION 1 d HA00025AH ADD: 5Y ESSENTIAL 50 ACCIDENTAL DAMAGE 1 e Q806BM ADD:ASTRO DIGITAL CAI 50 OPERATION 1f QA09113AB ADD: BASELINE RELEASE SW 50 1g Q667BB ADD:ADP ONLY(NON-P25 50 CAP COMPLIANT) (US ONLY) 2 PMNN4485A BATT IMPRES 2 LIION R IP68 50 $126.47 $126.47 $6,323.50 2550T 3 LSV00000202A DEVICE PROGRAMMING 50 $171.43 $171.43 $8,571.50 4 PMMN4099CL AUDIO ACCESSORY-REMOTE 50 $114.05 $114.05 $5,702.50 SPEAKER MICROPHONE,IP68 REMOTE SPEAKER MICROPHONE,3.5MM,UL Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-n:36-1115800 Page 1 i 0 MOTOROLA SOLUTIONS QUOTE-2622325 -50-APX6000-Radios-for-PD Line# Item Number Description Qty Contract Price Sale Price Ext.Sale Price 5 NNTN8863B CHARGER,SINGLE-UNIT, 50 $139.88 $139.88 $6,994.00 IMPRES 2,3A, 100-240VAC, US/NA/LACR PLUG Grand Total $268,848.50(USD) Notes: • Quote is H-GAC contract RA05-21 discounted APX6000 Radios standard configuration for PD Standard Capacity Battery- No Secure-Non-Grant Fund Configured Includes Radios, Programming, RSM, SUC and Spare Batteries. • Unless otherwise noted,this quote excludes sales tax or other applicable taxes (such as Goods and Services Tax, sales tax,Value Added Tax and other taxes of a similar nature).Any tax the customer is subject to will be added to invoices. 12) Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the ""Underlying Agreement—)that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Page 2 MOTOROLA SOLUTIONS Purchase Order Checklist Marked as PO/Contract/Notice to Proceed on Company Letterhead (PO will not be processed without this) PO Number/Contract Number PO Date Vendor= Motorola Solutions, Inc. Payment(Billing) Terms/State Contract Number Bill-To Name on PO must be equal to the Legal Bill-To Name 4 Bill-To Address 4 Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO ) PO Amount must be equal to or greater than Order Total Non-Editable Format(Word/ Excel templates cannot be accepted) Bill To Contact Name & Phone#and EMAIL for customer accounts payable dept Ship To Contact Name & Phone# Tax Exemption Status Signatures (As required) I