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HomeMy WebLinkAboutPO 7287: RENE BATES AUCTIONEERS, INC. ,\ 7 Energy -- Orr of- .. co \` 410 ort rthccr iri Te.xas INTEROFFICE MEMORANDUM Office of the Finance Department—Purchasing Division Date: October 10, 2024 To: Ronald Burton, City Manager From: Clifton Williams, Purchasing Manager RE: Proposed Ordinance Number 7287 Nature of the request: Purchasing is requesting to recycle technology through Global Assets and furniture through Rene Bates Auctioneers, Inc. Staffing Analysis, Considerations: Purchasing staff will be responsible for submitting a list stating how. City staff will also help with making sure that the winning bidders have the appropriate paperwork and equipment. Recommendation: Purchasing is requesting that City Council approve PO No. 7287 authorizing the sale of technology equipment and furniture which has become obsolete and/or non-functional. Budget Consideration: P. O. No. 7287 10/10/2024 AJ Page 1 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE SALE OF SURPLUS FURNITURE, BY A PUBLIC ONLINE AUCTION THROUGH RENE BATES AUCTIONEERS, INC & TECHNOLOGY EQUIPMENT THROUGH GLOBAL ASSET, LLC WHEREAS, the City of Port Arthur has surplus property as described in Exhibit "A"to- wit: assorted furniture, technology and minor equipment which has become obsolete and/or non- functional; and WHEREAS, pursuant to Resolution No.18-157, the City entered into a contract with Rene Bates Auctioneers, Inc. through BuyBoard Cooperative Purchasing Contract No. 541-17 to conduct online auctions to sell non-technology property and obtain the best possible price; and WHEREAS, pursuant to Resolution No. 22-454, the City entered into a Master IT Recovery and Recycle Agreement with Global Asset of Carrollton, Texas through BuyBoard Cooperative Purchasing Contract,No. 661-22 for the disposition of technology assets. NOW, THEREFORE BE IT ORDAINED BY THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the City Council authorizes the City Manager, together with the Purchasing Manager, pursuant to Article XIV, Section 7 of the Charter of the City of Port Arthur, to sell the above-named surplus property at an auction, said property attached hereto and made a part hereof as Exhibit"A". Section 2. That the City Manager, together with the Purchasing Manager are hereby authorized and empowered to execute and deliver bills of sale or other instruments necessary to transfer title to said items at the price bid. P 0 7287 P. O.No. 7287 10/10/2024 AJ Page 2 Section 3. That this being an Ordinance not requiring publication the same shall take effect and be in force immediately from and after its passage. Section 4. That a copy of the caption of this Ordinance be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of October 2024, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: Thurman Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Roxann Pais Controneo ,City Attorney APPROVED F R ADMINISTRATION: Ron Burt n C an £Lk b4 Clifton Williams, CPPB Purchasing Manager P 0 7287 P. O. No. 7287 10/10/2024 AJ Page 3 CITY OF PORT ARTHUR SURPLUS PROPERTY EXHIBIT "A" P 0 7287 --I r 0 0 TZ m 7C T� 17� X m m m m m T� T� T� T. T� T� 0) O 7 3 0 c 0 0 0 co c c c c c 0 0 0 0 0 0 0 a) 0 O = co0 co0 a rt (z 0_ n o . -. -. (a cz 0_ C. (i n Cl 0 :� -p 0 — v) x cn co vhi can �n - y C) a: 0 CD CD C C C C C 'T O O cp m O CD CD m g g 0 0 cn cn Cr) --I -0 0 Cr) Cr) Cn Cl) F; 0 x' = = = = ,-+ N N ~' F-+ N N 77 Z Z 3 D2 0 C) C7 C7 n F., O cn a) ) a) a) - N ,, co -' o 0 Z o c 0 Cl) Cl) Cl) Cl) 0 0 0 U' 0 0 0 o O o 0 0. 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W -Cr 7) r- r C7 0 -< 3 v C o < 0 0 0 0 0 0 0 0 0 0 0 0 CO F< rn m m m m m m m rn m m m m m r r r r r r — r r r— r r r r Co o r r r r r r r r r r r r r 0 n n m m C C N m m m N m N T —I N N CO N N O J NJ J N N CO NJ CO cf) -+ N v O A .p O O NJ O CO N O N O O U, N Fs J W N CJ CO N W 1-, CO CO (O T O O T T W T T W T O 5 O <-71 T T W 0 n CO m n n n -n r 3 3 3 3 3 3 3 3 3 3 3 3 3 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 cn r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 74. -a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 07 Z :) CO co O O N �i NJ J v NJ J NJ CO CO C7 W CD 6) O) D CO W C) CJ1 N N CO p D T U1 p CO CO D -0 CO ,O W C T T o N m m �+ N u, am o ° G� co2 Dc o T c9 m �' O° C W 2 G� C C 0 NJ r C 00 3 r W r r r Cn r = O D O O O N • I J ---JL-j I Li HLI ' | | | | | | | | | Exhibit F Surplus Property Disposition e-mail to Clifton.Williams@portarthurtx.gov or fax to 409.983.8291 Name: Steven Willams Date: 10-14-2024 Dept: Library Phone: 409 985-8838 ext 10205 Email: swilliams@paplibrary.org For Office Use Description Make/Model Serial No. Only Brown and Orange 3 tier Libragsy Book Cart Beige 2 tier library book cart White Flat top two tier library li Blue 3 tier library book cart Blue 3 tier library book cart Blue Gaylord 3 tier library bos& Red 3 tier library book cart Beige and brown 2 tier library book cart Beige 2 tier library book cart Beige 3 tier library book cart For Office Use Only Date Received Received By Appointment Date Appointment Time Exhibit F Surplus Property Disposition e-mail to Clifton.williams@portarthurtx.gov or fax to 409.983.8291 Name: A e, dlcc - J k- s Date: Se 4-e,A,er 2cc" , Dept: \"-(-or "Tec)nro`oo Phone: Ltoct ' `1 s- S\1� Email: (A,.ace., _ Po.\--acthucA-r. 90 For Office Use Description Make/Model Serial No. Only 1�co-ov k S,rr.c\\ Cc1,;nek For Office Use Only Date Received Received By Appointment Date Appointment Time