The URL can be used to link to this page

Home My WebLink AboutPR 23972: PURCHASE OF 2 NEW 1500 GPM TYPE I FIRE ENGINE APPARTUS 'Ife City of wifort rthu�— mac www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 11, 2024 To: The Honorable Mayor and City Council Through: Ron Burton, CPM, City Manager From: Antonio O. Mitchell, Interim Deputy Fire Chief RE: PR 23972, Purchase of two New 1500 GPM Type I Fire Engine Apparatus Introduction: The purpose of this agenda item is to request the City Council's approval of Proposed Resolution 23972 authorizing the purchase of two Pierce 1500 GPM Type I Fire Engine Apparatus from Siddons-Martin Emergency Group of Denton,Texas,using BuyBoard pricing for a total of$2,539,492.00. One engine will be assigned to Station 2, and the other will be assigned to Station 8. These two Type I fire engines will replace Reserve Engine 3 and Reserve Engine 5, which are 2002 and 2003 Type I engines. Siddons-Martin Emergency Group operates a fire truck repair facility in Port Arthur,Texas. Background: These two-fire apparatuses will replace reserve engines 3 and 5, which are 1500 GPM Type I fire engines. The older engines will be retired and sold at auction. The quoted price includes discounts for chassis pre-payment and full pre-payment. Since the project will be prepaid,we will receive a discount for buying and paying now instead of paying when we receive the engines. We were given two options. Option 1 is to order the two Type I engines and pay upfront for a cost of$2,539,492.00. Option 2 is to order the engines and pay when they arrive, for a cost of$2,897,320.00. Choosing option 1 allows us to save$357,828. Therefore, I propose option 1 with the$300,000 plus savings. The quoted cost includes loose equipment(extrication equipment,hand tools, ladders, etc.) for these vehicles. The estimated delivery time is within 47-48 months of the ordering date. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of nr4t5u 7i°rus www.PortArthurTx.gov Budget Impact: Funds were budgeted in FY 2024-2025 in Capital Improvement Account Number 307-19-047- 8523-00-10-000 Recommendation: The Fire Department recommends approval of option 1 of this resolution. "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.No. 23972 10/11/2024 aom RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE TWO (2) PIERCE 1500 GPM TYPE 1 FIRE ENGINE APPARATUS FOR THE FIRE DEPARTMENT VIA THE BUYBOARD COOPERATIVE PURCHASING PROGRAM FROM SIDDONS-MARTIN EMERGENCY GROUP OF DENTON, TEXAS, WITH OFFICES IN PORT ARTHUR,TEXAS IN THE AMOUNT OF $2,537,492.00; FUNDING AVAILABLE IN FY 2024-2025 CAPITAL IMPROVEMENT ACCOUNT NUMBER 307-19-047-8523-00-10-000 WHEREAS,the Fire Department has found it necessary to purchase two(2)Pierce 1500 GPM Type I Fire Engine Apparatus to replace existing 2002 and 2003 Pierce 1500 GPM Type I Fire Engines that have reached the end of useful frontline service life and will be retired, and/or sent to auction; and WHEREAS, the Fire Department along with the Finance Department have determined that it is most cost effective to purchase said vehicle through the BuyBoard Cooperative Purchasing Program; and WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Texas Buyboard, as an alternative to formal bid process; and WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with Texas Buyboard; and WHEREAS,a copy of the contract pricing worksheet for the vehicle is attached as Exhibit A with two options to purchase these two fire engines. Option 1 is to order the two Type I engines and pay upfront for a cost of$2,539,492.00. Option 2 is to order the engines and pay when they arrive,for a cost of$2,897,320.00. Choosing Option 1 allows us to save $357,828.00; therefore, the Fire Department staff proposes Option 1 with the $300,000 plus savings; and WHEREAS, the price includes loose equipment; and WHEREAS, funds are budgeted and available for this purchase in FY 24-25 Capital Improvement Account Number 307-19-047-8523-00-10-000; and WHEREAS, the Fire Department recommends to the City Council that the City Manager be authorized to purchase two (2)Pierce 1500 GPM Type I Fire Engines in order to replace two existing 2002 and 2003 1500 GPM Type I Fire Engines that have reached the end of their usefulness as a frontline service unit. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: P.R. No. 23972 10/11/2024 aom Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager is hereby authorized and directed to purchase two Pierce 1500 GPM Type I Fire Engine Apparatus (Option 1) from Siddons-Martin Emergency Group of Denton, Texas through BuyBoard in the amount of$2,539,492.00, as delineated in Exhibit"B"attached hereto. Section 3. That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of October, A.D., 2024, at a Regular Meeting of the City Council of the City of Port Arthur,Texas,by the following vote: AYES: Mayor: Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: — Roxann Pais Cotroneo, City Attorney P.R. No. 23972 10/11/2024 aom APPROVED FOR ADMINISTRATION: Antonio Mitchell, Interim Deputy Fire Chief Robert Havens, Interim Fire Chief u / Ro Burton, PM, Ci ger APPROVED AS TO AVAILABILITY OF FUNDS: Lynda :oswell, Finance Director ejtikok. Clifton Williams, CPPB Purchasing Manager P.R.No. 23972 10/11/2024 aom EXHIBIT A Siddons Martin Emergency Group, LLC 3500 Shelby Lane Denton,TX 76207 Ott S-MA� TXDOT MVD No.A115890 cot �* September 30, 20240 \\yr\ CITY OF PORT ARTHUR F�fRCEN CY G�O%Q P.O. BOX 1089 PORT ARTHUR,TX 77641 Proposal For: 2025 Port Arthur Enforcer Pumper Siddons-Martin Emergency Group, LLC is pleased to provide the following proposal to CITY OF PORT ARTHUR. Unit will comply with all specifications attached and made a part of this proposal. Total price includes delivery FOB CITY OF PORT ARTHUR and training on operation and use of the apparatus. Description Amount Qty. 2- 1185- Pierce-Custom Enforcer Pumper, 2nd Gen (Unit Price - $1,447,660.00) Delivery within 47-48 months of order date QUOTE# - SMEG-0007527-1 Vehicle Price $2,895,320.00 Chassis Prepay Discount ($39,708.00) Full Prepay Discount ($318,120.00) 1185- UNIT TOTAL $2,537,492.00 SUB TOTAL $2,537,492.00 HGAC FS12-23 (FIRE) $2,000.00 TOTAL $2,539,492.00 Price guaranteed for 60 days Additional: 'Due to global supply chain constraints,any delivery date contained herein is a good faith estimate as of the date of this order/contract, and merely an approximation based on current information. Delivery updates will be made available, and a final firm delivery date will be provided as soon as possible. Persistent Inflationary Environment Notification: If the Producer Price Index of Components for Manufacturing [www.bls.gov Series ID:WPUID6112] (the "PPI") has increased at a compounded annual growth rate greater than 5.0%from the date of acceptance of this proposal letter(the "Order Month") and 14 months prior to the anticipated Ready for Pickup Date(the "Evaluation Month"),then the proposal price may be increased by an amount equal to any increase exceeding 5.0%for the time period between the Order Month and the Evaluation Month. Siddons Martin and Pierce will provide documentation of such increase and the updated price for the customer's approval before proceeding with completion of the order along with Proposal 2025 Port Arthur Enforcer Page 1 of 2 September 30, 2024 Pumper an option to cancel the order.' Taxes:Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any other applicable taxes and/or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory. Late Fee:A late fee of.033% of the sale price will be charged per day for overdue payments beginning ten (10)days after the payment is due for the first 30 days. The late fee increases to.044% per day until the payment is received. In the event a prepayment is received after the due date,the discount will be reduced by the same percentages above increasing the cost of the apparatus. Cancellation: In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by Customer before completion, Siddons-Martin Emergency Group may charge a cancellation fee.The following charge schedule based on costs incurred may be applied: (A) 10% of the Purchase Price after order is accepted and entered by Manufacturer; (B) 20% of the Purchase Price after completion of the approval drawings; (C) 30%of the Purchase Price upon any material requisition. The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into manufacturing. Siddons-Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to another purchaser; however,the customer shall remain liable for the difference between the purchase price and, if applicable,the sale price obtained by Siddons-Martin Emergency Group upon sale of the product to another purchaser, plus any costs incurred by Siddons-Martin to conduct such sale. Acceptance: In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons-Martin Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and include it with any purchase order. Upon signing of this proposal,the terms and conditions stated herein will be considered binding and accepted by the Customer.The terms and acceptance of this proposal will be governed by the laws of the state of Texas. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group, LLC unless agreed to in writing and signed by a duly authorized officer of Siddons-Martin Emergency Group, LLC. Sincerely, Cory Frankum ,the authorized representative of CITY OF PORT ARTHUR, agree to purchase the proposed and agree to the terms of this proposal and the specifications attached hereto. Signature & Date Proposal 2025 Port Arthur Enforcer Page 2 of 2 September 30, 2024 Pumper Siddons Martin Emergency Group, LLC 3500 Shelby Lane Denton, TX 76207 OOOHS—ry/44, , GDN P115891 � TXDOT MVD No.A115890 �` - September 30, 2024 CITY OF PORT ARTHUR P.O. BOX 1089 F�f9CENCV GAO% PORT ARTHUR,TX 77641 Proposal For: 2025 Port Arthur Enforcer Pumper Siddons-Martin Emergency Group, LLC is pleased to provide the following proposal to CITY OF PORT ARTHUR. Unit will comply with all specifications attached and made a part of this proposal.Total price includes delivery FOB CITY OF PORT ARTHUR and training on operation and use of the apparatus. Description Amount Qty. 2 - 1185 - Pierce-Custom Enforcer Pumper, 2nd Gen (Unit Price- $1,447,660.00) Delivery within 47-48 months of order date QUOTE#- SMEG-0008424-0 Vehicle Price $2,895,320.00 1185- UNIT TOTAL $2,895,320.00 SUB TOTAL $2,895,320.00 HGAC FS12-23 (FIRE) $2,000.00 TOTAL $2,897,320.00 Price guaranteed for 60 days Additional: 'Due to global supply chain constraints,any delivery date contained herein is a good faith estimate as of the date of this order/contract, and merely an approximation based on current information. Delivery updates will be made available, and a final firm delivery date will be provided as soon as possible. Persistent Inflationary Environment Notification: If the Producer Price Index of Components for Manufacturing [www.bls.gov Series ID: WPUID6112] (the "PPI") has increased at a compounded annual growth rate greater than 5.0%from the date of acceptance of this proposal letter(the "Order Month") and 14 months prior to the anticipated Ready for Pickup Date(the "Evaluation Month"),then the proposal price may be increased by an amount equal to any increase exceeding 5.0%for the time period between the Order Month and the Evaluation Month. Siddons Martin and Pierce will provide documentation of such increase and the updated price for the customer's approval before proceeding with completion of the order along with an option to cancel the order.' Proposal 2025 Port Arthur Enforcer Page 1 of 2 September 30,2024 Pumper Taxes: Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any other applicable taxes and/or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory. Late Fee: A late fee of.033% of the sale price will be charged per day for overdue payments beginning ten (10)days after the payment is due for the first 30 days.The late fee increases to .044% per day until the payment is received. In the event a prepayment is received after the due date,the discount will be reduced by the same percentages above increasing the cost of the apparatus. Cancellation: In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by Customer before completion, Siddons-Martin Emergency Group may charge a cancellation fee. The following charge schedule based on costs incurred may be applied: (A) 10% of the Purchase Price after order is accepted and entered by Manufacturer; (B) 20% of the Purchase Price after completion of the approval drawings; (C) 30%of the Purchase Price upon any material requisition. The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into manufacturing. Siddons-Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to another purchaser; however,the customer shall remain liable for the difference between the purchase price and, if applicable,the sale price obtained by Siddons-Martin Emergency Group upon sale of the product to another purchaser, plus any costs incurred by Siddons-Martin to conduct such sale. Acceptance: In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons-Martin Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and include it with any purchase order. Upon signing of this proposal,the terms and conditions stated herein will be considered binding and accepted by the Customer.The terms and acceptance of this proposal will be governed by the laws of the state of Texas. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group, LLC unless agreed to in writing and signed by a duly authorized officer of Siddons-Martin Emergency Group, LLC. Sincerely, cPz 4t - Cory Frankum ,the authorized representative of CITY OF PORT ARTHUR, agree to purchase the proposed and agree to the terms of this proposal and the specifications attached hereto. Signature & Date Proposal 2025 Port Arthur Enforcer Page 2 of 2 September 30, 2024 Pumper P.R.No. 23972 10/11/2024 aom EXHIBIT B Siddons Martin Emergency Group, LLC 3500 Shelby Lane Denton,TX 76207 t 01S- 74b GDN P115891 TXDOT MVD No. A115890 G` September 30, 2024 ® ereltre. CITY OF PORT ARTHUR 4e4r, NC`! �*��P.O. BOX 1089 PORT ARTHUR,TX 77641 Proposal For:2025 Port Arthur Enforcer Pumper Siddons-Martin Emergency Group, LLC is pleased to provide the following proposal to CITY OF PORT ARTHUR. Unit will comply with all specifications attached and made a part of this proposal. Total price includes delivery FOB CITY OF PORT ARTHUR and training on operation and use of the apparatus. Description Amount Qty. 2-1185-Pierce-Custom Enforcer Pumper, 2nd Gen (Unit Price- $1,447,660.00) Delivery within 47-48 months of order date QUOTE# - SMEG-0007527-1 Vehicle Price $2,895,320.00 Chassis Prepay Discount ($39,708.00) Full Prepay Discount ($318,120.00) 1185-UNIT TOTAL $2,537,492.00 SUB TOTAL $2,537,492.00 HGAC FS12-23(FIRE) $2,000.00 TOTAL $2,539,492.00 Price guaranteed for 60 days Additional: 'Due to global supply chain constraints, any delivery date contained herein is a good faith estimate as of the date of this order/contract, and merely an approximation based on current information. Delivery updates will be made available, and a final firm delivery date will be provided as soon as possible. Persistent Inflationary Environment Notification: If the Producer Price Index of Components for Manufacturing [www.bls.gov Series ID:WPUID6112] (the "PPI") has increased at a compounded annual growth rate greater than 5.0%from the date of acceptance of this proposal letter(the "Order Month") and 14 months prior to the anticipated Ready for Pickup Date(the "Evaluation Month"),then the proposal price may be increased by an amount equal to any increase exceeding 5.0%for the time period between the Order Month and the Evaluation Month. Siddons Martin and Pierce will provide documentation of such increase and the updated price for the customer's approval before proceeding with completion of the order along with Proposal 2025 Port Arthur Enforcer Page 1 of 2 September 30, 2024 Pumper an option to cancel the order.' Taxes: Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any other applicable taxes and/or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory. Late Fee:A late fee of.033%of the sale price will be charged per day for overdue payments beginning ten (10) days after the payment is due for the first 30 days.The late fee increases to .044% per day until the payment is received. In the event a prepayment is received after the due date,the discount will be reduced by the same percentages above increasing the cost of the apparatus. Cancellation: In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by Customer before completion, Siddons-Martin Emergency Group may charge a cancellation fee.The following charge schedule based on costs incurred may be applied: (A) 10%of the Purchase Price after order is accepted and entered by Manufacturer; (B) 20% of the Purchase Price after completion of the approval drawings; (C) 30%of the Purchase Price upon any material requisition. The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into manufacturing. Siddons-Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to another purchaser; however,the customer shall remain liable for the difference between the purchase price and,if applicable,the sale price obtained by Siddons-Martin Emergency Group upon sale of the product to another purchaser, plus any costs incurred by Siddons-Martin to conduct such sale. Acceptance: In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons-Martin Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and include it with any purchase order. Upon signing of this proposal,the terms and conditions stated herein will be considered binding and accepted by the Customer.The terms and acceptance of this proposal will be governed by the laws of the state of Texas. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group, LLC unless agreed to in writing and signed by a duly authorized officer of Siddons-Martin Emergency Group, LLC. Sincerely, c Cory Frankum I, ,the authorized representative of CITY OF PORT ARTHUR, agree to purchase the proposed and agree to the terms of this proposal and the specifications attached hereto. Signature & Date Proposal 2025 Port Arthur Enforcer Page 2 of 2 September 30, 2024 Pumper