HomeMy WebLinkAbout(P2) City of Port Arthur_SP Project Orientation_Final (2)Port Arthur City Council
October 22, 2024
Strategic Plan Project Orientation
2
Today’s Agenda
Introductions and Firm Overview01
Strategic Plan Overview02
Project Approach03
Completed Strategic Plan Example04
Questions and Answers05
3
Project Manager andLead Facilitator
Michelle Kennedy
Facilitator
Karen Whichard
Research Analyst
Maddison Powers Spencer
Introducing Our Team
Khara Dodds
Facilitator and Community Development
Expert
335+ Consulting
Resources and
38 Years Serving
the Public Sector
Inspiring Government Organizations to Transform and Innovate
BerryDunn has an in-depth understanding of the operations, business processes,and
systems required to provide services to the public, partnering agencies, and internal
stakeholders.
This understanding was gained through our work with more than 625 state, local, and quasi-
governmental clients across the country, as well as through our team members’ prior work in
various roles across state and local government.
4
What is a Strategic Plan?
WHAT the City will prioritize
and focus on
A LIVING DOCUMENT that
guides decision making
A TOOL for government
transparency and
accountability
STRATEGIC PLAN
HOW the City carries out its strategy to reach the vision,
priorities, and goals is defined in the Implementation Plan
5
What is a Strategic Plan?
6
Project Approach
7
Key Project Activities
•Social Pinpoint
•Statistically valid community survey
•Interviews and focus groups with community leaders, elected officials
•Interviews with staff
•Community forums
Community and Staff Engagement
•Strategic planning workshops with City Council and City Leadership
•Refinement of goals, objectives and performance measures through work sessions with staff
•Graphically designed version of the final strategic plan
Plan Development
•Adoption of the final Strategic Plan by City Council
•Development of implementation action to operationalize the vision and strategic and monitor strategic plan progress
Adoption and Implementation
8
What Sources Inform the Strategic Plan?
Interviews with
community
members, staff,
and City Council
members
Social Pinpoint
Community
Engagement
Platform: survey,
ideas wall, and
vision forum
Statistically valid
survey results
Demographic and
economic data
Current existing
County plans,
budget, and
documents
9
Environmental Scan
An Environmental Scan presents current and anticipated events and their relationships within an organization's
internal and external environments. The scan serves as a basis of determining the future direction of the
organization.
Identify potential
opportunities, challenges,
and trends that can drive
the City’s focus and
effectiveness.
Provide everyone involved
in strategic planning with a
shared understanding of
the City’s current
environment.
Help City leaders
successfully navigate the
forces and obstacles that
can hinder the achievement
of a shared vision.
10
Plan Development: Roles and Responsibilities
11
Plan Development: Facilitation
The Institute of Cultural Affairs ToP® facilitation methodology emphasizes structured participation that creates a
clear intention, helping members of the group align with one another and reach consensus. This methodology will
be used to facilitate the process and develop a consensus-based, action-oriented strategic plan.
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How Does It All Fit Together?
13
Sample Strategic Plan
14
Sample Strategic Plan
Goal Statement
Create an economic ecosystem where all
people have access to housing and
meaningful work to live self-reliantly
within the community.
15
Sample Strategic Plan
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Questions and Answers