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Home My WebLink AboutPR 23970: PURCHASE OF (1) DUMP TRUCK, (1) PICKUP TRUCK FOR WASTEWATER TREATMENT PLANT City off www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 7, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 23970 -Purchase of One (1)Dump Truck and One (1) Pickup Truck for the Wastewater Treatment Plant. Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to purchase one (1) 2023 Dodge 1500 Classic Pickup Truck through BuyBoard Cooperative Purchasing Contract#724-23 in the amount of$39,963.00 from Grapevine Dodge Chrysler Jeep of Grapevine, Texas; and one (1) Peterbilt Series 548 Dump Truck through BuyBoard Cooperative Purchasing Contract #723-23 in the amount of $179,441.72 from Rush Truck Center of San Antonio, Texas for the Wastewater Treatment Plant Division. Background: The Wastewater Treatment Plant needs the equipment for daily operations. The existing Unit No. 1942 and Unit No. 1973 were approved to be replaced. The purchase of one (1) 2023 1500 Classic Pickup Truck will replace Unit No. 1942,which currently has 204,050 miles, severe rust damage, significant vibration issues, and a deteriorating body that is at risk of detaching from the frame. The purchase of one(1)Peterbilt 548 Series Dump Truck will replace Unit No. 1973, which has reached the end of its useful life. Unit 1973 was flooded during Hurricane Harvey and now incurs repair costs that exceed its value. Budget Impact: The total cost is$219,404.72,with funding available in 405-40-225-8523-00-00-000(Water and Sewer Capital Project Fund). Recommendation: It is recommended that City Council authorizes the City Manager to purchase one (1) Peterbilt 548 Series Dump Truck and one (1) 2023 Dodge 1500 Classic Pickup Truck as described/outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No. 23970 10/8/24 cv/ht Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE ONE (1) PETERBILT SERIES 548 DUMP TRUCK FROM RUSH TRUCK CENTER OF SAN ANTONIO, TEXAS, THROUGH BUYBOARD CONTRACT NO. 723-23, IN THE AMOUNT OF $179,441.72 AND ONE (1) DODGE 1500 CLASSIC PICKUP TRUCK FROM GRAPEVINE DODGE CHRYSLER JEEP OF GRAPEVINE, TEXAS THROUGH BUYBOARD CONTRACT NO. 724-23 FOR THE WATER UTILITIES DEPARTMENT DIVISION IN THE AMOUNT OF$39,963.00; FOR A TOTAL AMOUNT OF $219,404.72, WITH FUNDING AVAILABLE IN 405-40-225-8523-00-00-000 (WATER AND SEWER CAPITAL PROJECT FUND). WHEREAS, the Water Utilities Department Division routinely uses various trucks in its operation and maintenance activities; and, WHEREAS,Unit No. 1942,a 2012 Pickup Truck,and Unit No.1973, a Dump Truck have reached the end of its useful life and have been approved for replacement; and, WHEREAS, Chapter 271 of the Texas Government Code allows a City, by resolution of governing body, to participate in cooperative purchasing programs, such as Texas BuyBoard, as an alternative to formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the BuyBoard Cooperative Purchasing Program ("BuyBoard"); and, WHEREAS, City staff has obtained a quote for one (1) Peterbilt Series 548 Dump Truck from Rush Truck Center of San Antonio, Texas, through BuyBoard Contract No. 723-23, in the amount of$179,441.72, as shown in Exhibit"A"; and WHEREAS, City staff has also obtained a quote for one (1) 2023 Dodge 1500 Classic Pickup Truck from Grapevine Dodge Chrysler Jeep of Grapevine, Texas, through BuyBoard Contract No. 724-23, in the amount of$39,963.00, as shown in Exhibit"B"; and, WHEREAS the proposed purchases, as recommended by staff, meet the specifications required by the Water Utilities Division; NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: THAT,the facts and opinions in the preamble are true and correct; and, PR No. 23970 10/8/24 cv/ht Page 2 of 3 THAT,the City Council hereby authorizes the purchase of one (1) Peterbilt Dump Truck from Rush Truck Center of San Antonio, Texas, through BuyBoard Contract No. 723-23 in the amount of$179,441.72; and, THAT, the City Council hereby authorizes the purchase of one (1) 2023 Dodge 1500 Classic Pickup Truck from Grapevine Dodge Chrysler Jeep of Grapevine, Texas, through BuyBoard Contract No. 724-23 in the amount of$39,963.00 for the Water Utilities Division; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ,ADOPTED AND APPROVED THIS day of , 2024 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor • Councilmembers: NOES: Thurman"Bill" Bartie Mayor ATTEST: APPROVED E/�l Sherri Bellard Roxann Pais Cotroneo City Secretary City Attorney PR No. 23970 10/8/24 cv Page 3 of 3 APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: r Ronal on, CPM y (Lynn) L n aBoswell, MA,ICMA- City Manager Interim Director of Finance 1h1.J alvin Matthews, P.E. Water Utilities Director \. jthAL, Clifton illiams, CPPB Purchasing Manager EXHIBIT A (BuyBoard Quote#723-23) Peterbilt 548 Dump Truck TEXAS LOCAL GOVERNMENT PURCHASING COOPERATIVE--BUYBOARD Remit P.O.'s To: munisales a(�rushenterprises.com Vendor RI:SR TRACK CENTER Date Prepared 10/2/202-1 Contact for Vendor: COLTOIV KRILSE Phone (830)320-5219 End 1'scr: City of Port Arthur End User Contact: Joseph Teslar Phone/Fax (409).983-8162 Product Description: Peterbilt 548 Dump Truck A: Base Price in Bid/Buyboard ID Number: 723-23 Series: 548 $ 84,760.00 B: Published Options(ltemize Below) DESCRIPTION AMOUNT OPT# DESCRIPTION AMOUNT Peterbilt Frame& Equipment S 1,975.00 wrc-oo to OEM+ Safety Analysis 8 1,760.00 Peterbilt Front/Rear Axles& Equipment $ 20,356.00 trrc-oo5o Dump Body Prep 8 5,384.00 Peterbilt Engiue/Transmissiou&Equipment 8 16,568.00 R i'c-oo96 PT()& Hydraulics S 14,235.00 Peterbilt'Air&Trailer/Tires&Wheels $ 3,047.00 R rc-0003 Dump Body S 27,832.00 Peterbilt Fuel Tanks/Battery Box&Bumper 8 1,938.00 ,Peterbilt Cab&Equipment 8 4,988.00 Subtotal Column 1: 8 48,872.00 Subtotal Column 2: $ 49,211.00 Published Options added to Base Price(Subtota/of"Col 1"& "Col 2") S 98,083.00 C: Subtotal of A+ B S 182,843.00 D: Non Published Options OX 13/17 Yard Dump Body with Options S (3,904.00) Subtotal Column 1: S (3,904.00) Subtotal Column 2: $ - Unpublished Options added to Base price (Subtotal "Col 1 + Col 2') S (3,904.00) E: Contract Price Adjustment(If any, explain here) F: Total of C + D +/- E $ 178,939.00 G: Quantity orderer Units: 1 x S 178,939.00 H: BUYBOARD Administrative Fee 8 400.00 I: Non-Equipment Charges &Credits (l.e.:Ext. Warrant , Trade-ln, Delivery, etc. Freight $ 102.72 x 1 S 102.72 S - 8 102.72 J: TOTAL PURCHASE PRICE INCLUDING (G+H+I) 8 179,441.72 EXHIBIT B (BuyBoard Quote#724-23) 2023 Dodge 1500 Classic PRODUCT PRICING SUMMARY BASED ON CONTRACT BUYBOARD #724-23 CHASSIS Grapevine Dodge Chrysler Jeep 2601 William D Tate,Grapevine, TX 76051 End Use: CITY OF PORT ARTHUR Rep: Dennis Thomas Contact:JOSEPH TESLAR Phone•817-A10-754.1 Phone/Email: JOSEPH.TESLAR@PORTARTHURTX.GOV Email: dthomas@grapevinedcj.com Product Description: 2023 1500 CLASSIC Date: 10/01/2024 28,071 A. Bid Series 1500 CLASSIC A.Base Price: B. Published Options[Itemize each below] Code Options Bid Price Code Options Bid Price DS1L98 23 1500 CLASSIC CREW 4X2 8,303 29B TRADESMAN 3.6L V6 STD PW7 WHITE NC TXX8 VINYL INTERIOR STD AED CHROME APPEARANCE GROUP 674 AHC TOW GROUP 543 GXM REMOTE KEYLESS ENTRY 184 MRU RUNNING BOARDS 674 TBB FULL SIZED SPARE 194 Total of B.Published Options: 10,572 C. Unpublished Options $= 0.0% Options Bid Price Options Bid Price STROBES,TOOLBOX NC ON THE GROUND 1 ONLY SPRAY LINER 495 Total of C. Unpublished Options: 495 D. Pre-delivery Inspection: E. Texas State Inspection: $ F. Manufacturer Destination/Delivery: G. Floor Plan Interest (for in-stock and/or equipped vehicles): $ H. Lot Insurance(for in stock and/or equipped vehicles): S Contract Price Adjustment: S J. Additional Delivery Charge: miles 5425 K. Subtotal: $19,563 L. Quantity Ordered x K= $ M. Trade in: N. BUYBOARD Administrative Fee ($400 per purchase order) 540n 00 O. TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE 519 963