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Home My WebLink AboutPR 23983: AMENDING RES 34-307 PETAINING TO THE REPAIR OF THE LANDFILL'S 826K COMPACTOR City of ort rthu�— Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 16, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton,CPM,City Manager From: Flozelle C. Roberts,EIT,MEng,MBA,CPM,Public Works Directo ' RE: P.R.No. 23983: Amending Resolution 24-307 Pertaining to the Repair of the Landfill's 826K Compactor Introduction: The intent of this Agenda Item is to seek the City Council's approval to amend Resolution 24-307, which authorized the repair of brakes, axles, and final drives for the 826K Compactor for the Landfill from Mustang Cat of Beaumont,Texas in the amount of$72,386.99. Background: City Council approved Resolution 24-307 on July 30,2024,authorizing the repair of the brakes,axles, and final drives for the 826K compactor for$72,386.99. Upon further inspection,Mustang Cat determined that additional parts are required to complete the repair,increasing the repair cost by$32,763.82.The total repair cost is now $105,150.81. The cost differential deems this amendment to resolution 24-307 necessary for the repair on the brakes, axles and fmal drives. Budget Impact: Funds are available in Account No. 403-50-320-5318-00-00-000. Recommendation: It is recommended that the City of Port Arthur's City Council approve PR 23983 amending Resolution 24- 307 to repair the brakes, axles, and final drives on the Landfill's 826K compactor by Mustang Cat of Beaumont,Texas, for the revised amount of$105,150.81. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 S:\Engineering\PUBLIC WORKS\PW-RESOLUTIONS\PR 23893._Repairs for the 826K Compactor\826KAxleAmendedMEMO.docx PR 23983 10/16/2024 jam Page 1 of 3 RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION 24-307 INCREASING THE AUTHORIZED REPAIR COST OF $72,386.99 BY $32,763.82 TO REPAIR THE AXLES, BRAKES, AND FINAL DRIVES ON THE LANDFILL'S 826K COMPACTOR BY MUSTANG CAT OF BEAUMONT, TEXAS, THROUGH SOURCEWELL CONTRACT NO. 032119-CAT FOR A TOTAL OF $105,150.81. FUNDS ARE AVAILABLE IN THE PUBLIC WORKS DEPARTMENT LANDFILL DIVISION — EQUIPMENT MAINTENANCE ACCOUNT NUMBER 403-50-320-5318-00-00-000. WHEREAS, the City Council approved Resolution 24-307 on July 30, 2024, authorizing the repair of the axles, brakes, and final drives on the 826K compactor by Mustang Cat of Beaumont, Texas, for $72,386.99; and, WHEREAS, upon further inspection, the vendor determined that additional parts are required to complete the repair, increasing the repair cost by $32,763.82 to a total of $105,150.81 as shown in Exhibit A; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Council of the City of Port Arthur hereby amends Resolution 24- 307, increasing the repair cost of the axles, brakes, and final drives on the 826K compactor by $32,763.82 to a total of $105,150.81; and, THAT, funding is available in the Public Works Landfill Equipment Maintenance Account 403-50-320-5318-00-00-000; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. PR 23983 10/16/2024 jam Page 2 of 3 READ, ADOPTED, AND APPROVED this the day of , A.D. 2024, at a meeting of the City of Port Arthur, Texas, by the following vote: Ayes: Mayor: Council members: Noes: Thurman Bill Bartie Mayor Attest: Sherri Bellard, TRMC City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo, Esq. City Attorney PR 23983 10/16/2024 jam Page 3 of 3 APPROVED FOR ADMINISTRATION: #4-/ Ronald Burton, CPM City Manager ozelle B oberts,'E I , MEng, MBA, CPM Director • Public o ks APPROVED AS TO AVAILABILITY OF FUNDS: Clifton E. Williams, Jr., CPPB Purchasing Manager rW--Yt0(7, /ci -U.S.,1 Lynda Boswell, ICMA-CM, MA Director of Finance PR 23983 Exhibit A 1 � � 1,;=- 1� �4 G CAT :4z: • i . + A: LET'S WORK TOGETHER Customer Name: City Of Port Arthur Landfill Estimate#: Q-14721 Customer#: 0588741 Estimate Date: 10/8/2024 Contact Name: Justin Thomas Job/WO#: justin.thomas@portarthurtx.gov Model/Serial#: 826K/023200256 (409)983-8171 Sales Rep: Koby Box (409)983-8100 kbox@mustangcat.com Sourcewell# 032119-CAT (936)336-0046 Customer PO#: Current Hours: 67692 Justin Thomas: Thank you for considering Mustang CAT and the opportunity to provide Product Support for your machine. Our recommended solution is based on our current understanding of your requirements and is summarized below. Please contact me if your requirements have changed or if you have any questions about the products and services we are recommending. When you are ready to move forward, please sign and date on the bottom of the page and return it to me. We look forward to working with you! DESCRIPTION PARTS LABOR MISC EXTENDED Travel Time& Mileage $0.00 $216.00 $161.50 $377 50 Troubleshoot Axle(MISC. PARTS/SUPPLIES IF $0.00 $1,296.00 $500.00 $1,796.00 NEEDED) TRANSPORT MACHINE $0.00 $0.00 $5,000.00 $5,000.00 WASH LANDFILL BULLDOZER $0.00 $1,407.00 $0.00 $1,407.00 Remove& Install Front Axle, Brakes, $0.00 $8,040.00 $750.00 $8,790.00 Differential& Front Final Drives Remove& Install Rear Axle, Differential & Rear $0.00 $8,040.00 $750.00 $8,790.00 Final Drives MACHINERY RENTAL USED EQUIPMENT PARTS&SERVICE 888.NEXT_CATI888.639.8228 MUSTANGCAT.COM CMCR Recondition Front Axle, Brakes, $31,416.04 $12,261.00 $0.00 $43,677.04 Differential& Front Final Drives CMCR Recondition Rear Axle, Differential & $64,403.05 $13,266.00 $0.00 $77,669.05 Rear Final Drives CMCR Warranty 3YR/5000HR $0.00 $0.00 $4,520.00 $4,520.00 CMCR Warranty/Parts Rebate $0.00 $0.00 -$16,157.00 -$16,157.00 Goodwill For Parts $0.00 $0.00 -$31,168.78 -$31,168.78 SUBTOTALS: $95,819.09 $44,526.00 -$35,644.28 $104,700.81 *SUPPLY CHARGE IS 4%OF INVOICE TOTAL-MAXIMUM CHARGE OF$250 SUPPLY CHARGE: $250.00 *ENVIRONMENTAL FEE IS 3%OF INVOICE TOTAL-MAXIMUM CHARGE OF ENVIRONMENTAL FEE: $200.00 $200 **Subject to additional part/labor upon disassembly SALES TAX: $0.00 *Parts pricing above does not include freight charges and will be added to the final invoice This Quote is Valid for 30 Days TOTAL: $105,150.81 Accepted by: Printed Name Date Customer Signature RENTAL USED EQUIPMENT PARTS&SERVICE 888.NEXT.CAT(888.639.8228 MUSTANGCAT.COM