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Home My WebLink AboutPR 23993: TYLER TECHNOLOGIES MUNICIPAL JUSTICE SYSTEM City of o r t rtltut www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 25, 2024 • To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Fay Young, Information Technology Director J RE: Proposed Resolution No. 23993 —Tyler Technologies Municipal Justice System Introduction: The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to pay the annual service fee for the Tyler Technologies Municipal Court system. Background: On September 10, 2019, City Council approved Resolution 19-392, five-year agreement with Tyler Technologies to implement an Enterprise Resource Planning(ERP) system and Municipal Court System. Budset Impact: The annual fee for the Municipal Court System is $78,571.97. Recommendation: It is recommended that City Council authorize the City Manager to pay the annual service fees for the Tyler Technologies Municipal Court System in the amount of$78,571.97. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. NO. 23993 FY 10/25/2024 RESOLUTION NO. A RESOLUTION AUTHORIZING PAYMENT OF ANNUAL SERVICE FEE FOR TYLER MUNICIPAL COURT SYSTEM TO TYLER TECHNOLOGIES IN THE AMOUNT OF $78,571.97. FUNDS AVAILABLE IN MUNICIPAL COURT TECHNOLOGY FUND ACCOUNT NO. 104-03-009-5450-00-10- 000 CONTINGENT ON BUDGET AMENDMENT PO 7291. WHEREAS, the City of Port Arthur entered into an agreement with Tyler Technologies to implement an Enterprise Resource Planning System that included the Municipal Court System, approved by Council Resolution 19-392; and WHEREAS, the Tyler Technologies Municipal Court System is essential for the daily operations of Municipal Court; and WHEREAS, the annual amount for the services is $78,571.97 in substantially the same form as attached hereto as "Exhibit A. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That,the City Council hereby authorizes the City Manager to pay the annual service fee for the Tyler Technologies Municipal Court System in the amount of$78,571.97, in substantially the same form as Exhibit "A". Section3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of November, A.D. 2024 at a regular meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: P.R. NO. 23993 FY 10/25/2024 Councilmembers: Noes: Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo, City Attorney APPROVED FOR DMINIS RATION: yav/ '►,; Ronal on, CPM Clifton Williams, CPPB City Manager Purchasing Manager 3 FayCYluni14°, PMP, CIO Information Tee logy Director APPROVED AS TO AVAILABILITY OF FUNDS: 041i(6360sJUZie, Lynda Boswell, Director of Finance P.R. NO. 23993 FY 10/25/2024 Exhibit A Remittance: Invoice 4,'•-• tyl er Tyler Technologies,Inc. • • tFEiN 75 2303920) Invoice No Date Page O." • P.O.Box 203556 025-176347 09/01/2024 1 of 2 technologies Dallas,TX 75320-3556 Questions: Tyler Technologies-Local Government Phone: 1-800-772-2260 Press 2,then 2 Email: art tylertech.com mZZWUW lIiUU Bill To: CITY OF PORT ARTHUR Ship To: CITY OF PORT ARTHUR POLICE DEPT. ATTN:ACCOUNTS PAYABLE ( ATTN:ACCOUNTS PAYABLE P.O.BOX 1089 ` `a�`! P.O.BOX 1089 PORT ARTHUR,TX 77641 P-5 � ` PORT ARTHUR,TX 77641-1089 Cust No:Bf11To-ShipTo Ord No PO Number Currency Terms Due Date 49335-19740-MAIN 200395 Q(10.3 USD NET30 10/01/2024 Contract Date Description Units Rate Extended Price Contract No.:Port Arthur,City of,TX 01/Sep/2021 Court Case Resolution Bundle 1 0.00 0.00 • Cycle:Start 01/Oct/2024, End:30/Sep/2025 Content Manager Annual Fees 1 54,835.42 01/Oct/2919 Access Cycle:Start 01,1Oct/2024, End:30/Sep/2025 ERR Pro Financials Annual Fees 1 83,162.65 01/OcV2019 Output Director-Subscription i Cycle:Start 9IIOcV2024, End:30/Sep/2025 ERP Pro Utilities Annual Fees 1 50.00 01/0et/2019 Cash Collections Cycle:Start 01/Oct/2024, End:30/Sep/2025 Municipal Justice Annual Fees 1 ' $70,573.90 01/0cV2019 Criminal Court Case Mgt Cycle:Start:01/Oc1f2024, End:30/Sep/2025 01/Oct2019 Municipal Jury Manager Cycle:Start:01/Oct/2024, End:30/Sep/2025 01/Oct/2019 Officer Ernai7 Notification-Subscription Cycle:Start 01/Oct/2024, End:30/Sep/2025 01/Oc1/2019 Citation Issuing Device Interface Cycle:Start 01/Oct/2024, End:30/Sep/2025 01/Oct/2019 Jury Data!mport Cycle:Start 01/Oct/2024, End:30/Sep/2025 01/Oct/2019 Collection Agency Export Interface Cycle:Start 01/OcV2024, End:30/Sep/2025 01/Oct/2019 Defense Attorney Access Cycle:Start 01/Oct/2024, End:30/Sep/2025 01/Oct2019 Court Web Services/API Subscription Fees Cycle:Start 01/Oct/2024, End:30/Sep/2025 01/Sep/2021 Virtual Court Cycle:Start 01/Od/2024, End:30/Sep/2025 Remittance: Invoice � Tyler Technologies,Inc. (FEIN 75-2303920) Invoice No Date Page •• • technolo •ies P.O.Box 203556 025-476347 09/01/2024 2 of 2 g Dallas,TX 75320-3556 Questions: Tyler Technologies-Local Government Phone: 1-800-772-2260 Press 2,then 2 Email: argtytertech.com Bill To: CITY OF PORT ARTHUR Ship To: CITY OF PORT ARTHUR POLICE DEPT. ATTN:ACCOUNTS PAYABLE ATTN:ACCOUNTS PAYABLE P.O.BOX 1089 P.O.BOX 1089 PORT ARTHUR,TX 77641 PORT ARTHUR.TX 77641-1089 Cust No.-BiUTo-ShipTo Ord No PO Number Currency Terms Due Date 49335-19740-MAIN 200395 USD NET30 10/01/2024 Contract Date Description Units Rate Extended Price RECEIVE® AUG Z 2 2C/24 n GC0UNT **ATTENTION** — _ —Subtotal 78,571.97 r Order your checks and forms from Tyler Business Forms at 877-749-2090 or Sales Tax $0.0011 tyierbusinessforms.com to guarantee 100%compliance with your software. Invoice Total 78,571.97 I