HomeMy WebLinkAboutPR 24012 AUTHORIZING A CONTRACT WITH CARTER & COMPANY FOR THE REPLACEMENT OF THE FLOORING OF THE 2ND FLOOR OF CITY HALL P.R. No. 24012
AL 11-05-2024
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONTRACT WITH CARTER & COMPANY OF
BEAUMONT, TEXAS THROUGH THE REGION 5 ESC
SOUTHEAST TEXAS COOPERATIVE PURCHASING PROGRAM,
CONTRACT No. 20230305, FOR THE REPLACEMENT OF THE
FLOORING OF THE 2ND FLOOR OF CITY HALL IN THE TOTAL
NOT TO EXCEED AMOUNT OF $56,631.00; FUNDING IS
AVAILABLE IN FY 24-25 ACCOUNT NO.307-07-015-8512-00-10-000
BUILDINGS.
WHEREAS, the flooring on the 2nd Floor of City Hall needs to be replaced because the
existing carpet has exceeded its life expectancy;and,
WHEREAS, Finance Administration staff solicited an informal quote for the flooring
replacement;and,
WHEREAS, Carter & Company of Beaumont, Texas provided a Region 5 quote of
$56,631 to demo glued down carpet,install Luxury Vinyl Plank flooring,remove and replace vinyl
cove baseboards; and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Texas Local Government
code, a city, by resolution of its governing body, may participate in cooperative purchasing
programs established by the State Facilities Commission for the purchase of goods at prices
established through purchase contracts of the Commission; and,
WHEREAS, per Resolution No. 20-019 , the City entered into an Interlocal Agreement
for cooperative purchasing with the Region 5 ESC Cooperative Purchasing Organization; and,
WHEREAS, Carter& Company is a vendor on the Region 5 ESC Cooperative
Purchasing program and has provided a quote attached hereto as Exhibit"A".
NOW THEREFORE,BE IT RESOLVED,BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager is hereby authorized to execute a Contract with
Carter&Company of Beaumont,Texas for the replacement of the flooring of the 2nd Floor of City
Hall, for the total not to exceed amount of$56,631.00, in substantially the same form, attached as
Exhibit"A"; and,
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ,ADOPTED,AND APPROVED on this day of November,A.D.,2024,at a Meeting
of the City Council of the City of Port Arthur, by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Thurman"Bill" Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo, City Attorney
APPROVE I • 1 M NISTRATION:
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Ron Burton, C. - 1,� ager
APPRO ED FOR AVAILABILITY OF FUNDS
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Lynda :oswell, Director of Finance
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fton Williams, CPPB
Purchasing Manager
EXHIBIT "A"
FLOORING REPLACEMENT FOR 2ND FLOOR OF CITY HALL
THE STATE OF TEXAS §
COUNTY OF JEFFERSON §
KNOW ALL MEN BY THESE PRESENTS:
THIS CONTRACT,made this day of , 2024,was made and
entered into by and between the City of Port Arthur, acting by its City Manager or his designee
and hereafter styled"CITY", and Carter& Company. hereafter styled"CONTRACTOR", whose
business address and phone number are as follows:
3740 W. Lucas Dr.
Beaumont, TX 77706
Telephone:
409-899-5740
WITNESSETH: That for and in consideration of the payment terms, conditions and agreements
set forth herin, CITY and CONTRACTOR, agree as follows:
I
This contract shall be for 3 months from the date stated on the Notice to Proceed. The City can
terminate this contract at its convenience which includes, but is not limited to, funding not being
available in any budget cycle with thirty(30) days written notice.
II
The Contractor will perform work as stated in the Contract Documents.
III
During the term of this contract,the Contractor will furnish at his own expense all of the materials,
supplies, tools, equipment, labor and other services necessary to connection therewith, excepting
those supplies specifically not required of Contractor in the Specifications
IV
The CONTRACTOR agrees to perform all the work described in the specifications and contract
documents and to comply with the terms therin for the following cost:
Replace Flooring for the 2'd Floor of City Hall
Not to Exceed: $ 56,630.00
V
The term"Contract Documents"means and included the following:
a. Agreement
b. Scope of Work
c. Bid/Quote
d. Notice of Award
e. Notice to Proceed
VI
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original
on the date first above written.
SIGNED and AGREED to on this day of November 2024.
Carter & Company
By:
Name:
Title:
SIGNED and AGREED to on this day of November 2024
THE CITY OF PORT ARTHUR
By:
Name:
Title: City Manager
„0,0171,0,
CARTER4COMPANY
Carter & Company
3740 W Lucas Dr. Beaumont, TX 77706
City of Port Arthur Lucas Latoya
444 4th Street (409)-983-8150
Port Arthur, Texas 77640 Latoya.Lucas@portarthurtx.gov
Region 5#20230305
October 21, 2024
Remodel Quote:
Purchasing: (4 Offices)
• Demo glue down carpet
• Prep subfloor
• Remove and replace vinyl cove base
• Install LVP flooring
• Furniture movement
• Final clean
Subtotal: $12,488.22
Finance: (9 Offices)
• Demo glue down carpet
• Prep subfloor
• Remove and replace vinyl cove base
• Install LVP flooring
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• Furniture movement
• Final clean
Subtotal: $31,565.02
IT: (4 Offices)
• Demo glue down carpet
• Prep subfloor
• Remove and replace vinyl cove base
• Install LVP flooring
• Move furniture
• Final clean
Subtotal: $12,577.22
Total: $56,630.46
Customer Signature
Contractor Signature
Thank you for allowing us to bid on your project. In addition to the manufacturer's guarantee on the
products we offer, our workmanship carries a one-year warranty. Due to fluctuating material costs, this
bid is valid for 30 days. To view some of our other products and services please visit our web site at
www.carterandcomoanytx.com.
Office: (409) 899-5740 Email: Beau@carterandcomoanvtx.com
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