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Home My WebLink AboutPR 24008 AUTHORIZING AN AGREEMENT WITH SIGNATURE GROUP FOR LOADING RAMP EXTENSION AT THE CIVIC CENTER Memorandum City of Port Arthur, Texas Robert A. "Bob"Bowers Civic Center To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Adam J Saunders, Civic Center Dir RE: Proposed Resolution No. 24008 REQUEST: The load-in ramp at the Civic Center does not allow for trailers and vehicles to enter the building without needing to make a hard turn due to the ramp being slightly to one side of the roll-up door. Because of this, it is difficult, and sometimes impossible, for these types of equipment to safely enter. The loading dock adjacent to the ramp was designed to hold two trucks simultaneously. This has not been utilized for two trucks in anyone's recent memory. To remedy this problem, a five-foot addition to the existing ramp will be added to accommodate vehicles and trailers to enter the building straight-on with no need for turns or corrections. This will eliminate the difficulty in entering the building and possible building damage. Signature Group of Port Neches, TX can do this work for $31,891.00 out of account number 307-15-043- 8512-00-10-000-. ANALYSIS/CONSIDERATION: A five-foot addition to the existing ramp at the loading dock will be added to more safely allow for equipment to enter the Civic Center building. Signature Group (International Property Developments, LLC) of Port Neches, TX has provided a price for this work under the Region 5 Cooperative Contract #20230404 in the amount of $31,891.00 out of account number 307-15- 043-8512-00-10-000-. RECOMMENDATION A resolution authorizing the City Manager to enter into an agreement with Signature Group of Port Neches, TX to add a five-foot section of ramp to the existing loading dock ramp at the Civic Center in the amount of$31,891.00. Funds available in account number 307-15-043-8512-00- 10-000-. BUDGETARY AND FISCAL EFFECT Funds are available in FY 24-25 Account#307-15-043-8512-00-10-000-. STAFFING EFFECT None P.R. No. 24008 10/30/24 AJS PAGE 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH SIGNATURE GROUP (INTERNATIONAL PROPERTY DEVELOPMENTS, LLC) OF PORT NECHES, TEXAS. FOR THE ADDITION OF A FIVE-FOOT EXTENSION TO THE EXISTING LOADING DOCK RAMP AT THE CIVIC CENTER, UNDER THE SOUTHEAST TEXAS PURCHASING COOPERATIVE ADMINISTERED BY REGION 5 EDUCATION SERVICE CENTER (REGION 5 ESC) CONTRACT NO. 20230404, WITH A PROJECTED BUDGETARY IMPACT AMOUNT OF $31,891.00. FUNDS AVAILABLE IN FY 24-25 ACCOUNT NUMBER 307-15-043-8512-00-10-000- WHEREAS,the Civic Center is in need of a five-foot addition to the existing loading dock ramp because the current ramp is offset from the roll-up door, forcing trailers and vehicles to make a hard turn to enter, which makes it difficult, and sometimes impossible, for such equipment to enter safely; and WHEREAS, Signature Group of Port Neches, TX has provided a proposal, attached in Exhibit"A",to complete the work for the amount of$31,891.00 through Southeast Texas Cooperative Contract No. 20230404, administered by Region 5 Education Service Center (Region 5 ESC); and WHEREAS, pursuant to Chapter 271, Subchapter D, of the Texas Local Government Code, a city,by resolution of its governing body, may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission; and WHEREAS,per Resolution No. 20-019,the City entered into an interlocal agreement for cooperative purchasing with Southeast Texas Purchasing Cooperative, administered by Region 5 Education Service Center(Region 5 ESC); now,therefore, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct. THAT,the City Manager is hereby authorized to execute an agreement with Signature Group(International Property Developments, LLC) of Port Neches, Texas, through Southeast Texas Purchasing Cooperative, administered by Region 5 Education Service Center(Region 5 ESC) Contract No. 20230404,to add a five-foot section to the existing loading dock ramp at the Civic Center for the amount of$31,891.00, in substantially the same form as attached hereto as Exhibit"A"; and. THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. P.R.No. 24008 10/30/24 AJS PAGE 2 of 3 READ, ADOPTED,AND APPROVED,this day of 2024 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Councilmembers: • NOES: Thurman"Bill"Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APP AS TO RM: Roxann Pais Cotroneo, City Attorney (` APP OVED DMI I T I N: Ronald Burton, CPM City'Tanager ( o PPR i VED AS TO FUND AVAILABILITY: egv &' j Lyn• . Boswell, M.A., ICMA-CM Director of Finance Cli o Williams, CPPB,Purchasing Manager EXHIBIT "A" CONTRACT FOR THE RAMP INSTALLATION SERVICES FOR THE ROBERT A. "BOB" BOWERS CIVIC CENTER THIS AGREEMENT, made this day of , 2024, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Signature Group (International Property Developments, LLC)hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The CONTRACTOR will commence and complete the following scope of work: • Ramp Installation at the Civic Center as stated in the attached proposal. 2. The CONTRACTOR agrees to perform all the Work described in the Contract Documents and comply with the terms therein for the total sum of$31,891.00. 3. The term of this Agreement shall be for ten(10)days from date on the Notice to Proceed or an agreed upon start date by both parties, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle within fifteen(15) days written notice. 4. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies 'specifically not required of Contractor in the Specifications. 5. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms in the amounts stated in the bid documents. 6. The term "Contract Documents" means and includes the following: 1) Agreement 2) Scope of Work 3) Bid/Proposals 4) Notice of Award 5) Notice to Proceed 5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 6. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first written above. Signed on the day of 2024 ATTEST: CITY OF PORT ARTHUR BY: BY: Sherri Bellard, Ronald Burton, CPM, CITY SECRETARY CITY MANAGER Signed on the day of , 2024 SIGNATURE GROUP (INTERNATIONAL PROPERTY DEVELOPMENTS, LLC) WITNESS: BY: BY: PRINT NAME: PRINT NAME: TITLE: SIGNRTUREGMUP INTERNATIONAL PROPERTY DEVELOPMENTS, LLC October 4, 2024 Mr. Adam Saunders City of Port Arthur 3401 Cultural Center Drive Port Arthur, TX RE: Proposal— Install New 5' Wide Concrete Ramp at the Bob Bowers Civic Center Signature Group Proposal#: PACITY-007-126 Region 5 Co-Op#: 20230404 Dear Mr. Saunders: Thank you for the opportunity to submit our proposal to install a new 5'wide concrete ramp at the Bob Bowers Civic Center. Our commitment is to ensure a successful project with safety as our top priority. Our team looks forward to working diligently to achieve this goal and creating value for your company. Scope of work is as follows: • Mobilize to site • Establish mutual understanding with client • Lay out, sawcut, and demo concrete at toe of ramp for proper tie-in • Demo existing trailer bumper pads in conflict with new ramp location • Bushhammer existing paving and concrete walls • Drill into existing concrete and epoxy rebar in place • Install and tie rebar into place • Build and set forms • Pour 4,000 psi concrete • Wreck forms • Clean work area of all debris and dress site • Demobilize Pricing: Total Materials $5,143.00 Total Labor $19,423.00 Total Equipment $7,325.00 Total Firm Price $31,891.00 Clarifications and Exclusions: • This proposal is based upon working a 5/10 schedule for approximately one and a half weeks • Installation of any trailer bumper pads has been excluded from this proposal • Painting, striping, and/or stamping has been excluded from this proposal • It is the recommendation of Signature Group to keep traffic off of new ramp for at least two (2)weeks • All permitting is excluded from this proposal (Continued on Page 2) 346 Twin City Highway I Port Neches,TX 77651 877.729.9328 1409.729.9329 o 1409.729.2509 f I www.ts-grp.com CPage 2 of 2 Mr. Adam Saunders City of Port Arthur October 4, 2024 Pricing includes all materials as outlined in the scope of work. Sales tax, at a rate of 8.25%, is not included and will be added to the invoice unless the client provides a valid resale or exemption certificate. This proposal assumes that the work will proceed without unforeseen delays beyond the control of Signature Group. If work is halted for any reason not attributable to Signature Group, we reserve the right to charge standby rates for a minimum of four hours, based on the applicable rates. Any additional work resulting from a change in scope will require a Change Order between Signature Group and the client before proceeding. If, during the performance of the contract, there is a significant increase in the price of materials due to circumstances beyond the contractor's control, the contract price shall be adjusted equitably. This adjustment will be made to cover any substantial price increases that occur after the contract is signed. To qualify as a significant price increase, the rise must be documented with quotes, invoices, or receipts. In cases where material delivery is delayed due to shortages or unavailability of materials and equipment, and such delays are not caused by the contractor, the contractor shall not be held liable for any additional costs or damages resulting from these delays. Terms, fees, and conditions are valid for 30 days from the date of this proposal. We appreciate the opportunity to provide this proposal. If you have any questions, please contact me at (409) 782-4654. We look forward to working with you. Thanks, Greg Swearingen Construction Manager 346 Twin City Highway I Port Neches,TX 77651 877.729.9328 1409.729.9329 o 1409.729.2509 f I www.ts-grp.com