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Home My WebLink About(A1) DONEANE BECKCOM (CD -1 City of Port Arthur Council - Travel Expense and Reimbursement Report Page_1_of_1_Pages Name: Doneane Beckcom Date of Report: 10/21/2024 Department/Division: Council Date(s)of Trip: 10/8- 10/11/2024 Destination and Purpose of Trip: Texas Municipal League Conference Houston, TX Expense Type Date Date Date Date Date Totals 10/8/2024 10/9/2024 10/10/2024 10/11/2024 Registration $ 400.00 Lodging Parking Mileage $ 305.40 Per diem $ 51.75 $ 69.00 $ 51.75 $ 172.50 Total Trip Cost $ 877.90 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Calculation of Mileage Reimbursement: Subtract: Prepaid Registration $ 400.00 Odometer Beg: Prepaid Lodging Odometer End: Parking Total Miles Rental Car x Rate Subtract: Advanced Amount $ 450.00 Mileage Reimbursement: $0.00 Equals: Amount Due Councilmember I hereby certify that the above expenditures if positive $ 27.90 represent cash spent for ligitimate city business Amount Due City only, pursuant to ordinance 08-13, and do not if negative include items of a personal ature. I Signature: Approved by Council Notes and Explanation: $16 was deducted for lunch, but Cm Beckcom was not registered for the luncheon. Per 78-269(b)(1) She was advanced $450, so she is owed $27.90. C:\Users\mayorsec\Documents\Doneane Beckcom\ERTMLHouston24 Christe Whitley From: Texas Municipal League <acct@tml.org> Sent: Tuesday, July 23, 2024 10:07 AM To: Doneane Beckcom Cc: Christe Whitley Subject: [NON-CoPA] Registration Confirmed - Texas Municipal League Annual Conference 2024 = A TEXAS MUNICIPAL LEAGUE il2th Annual Conference and Exhibition October 9-11.2024 Houston Dear Doneane, Your registration has been confirmed. Please save this email for future reference. Event: Texas Municipal League Annual Conference 2024 Attending: Doneane Beckcom Total Registrants: 1 Time: 7:30 AM Date: October 9, 2024 Confirmation Number: PGN96N3J48Y Registration Information Doneane Beckcom Full Conference Registration View or modify your registration We look forward to seeing you there. Add to Apple Wallet Sincerely, Texas Municipal League acct@tml.org If you no longer want to receive emails from Texas Municipal League. please Your payment for the Texas Municipal League Annual Conference 2024 event has been successfully processed. Please save this email for your records. Transaction Information Item Transaction Information Quantity Amount Full Conference Registration $400.00 1 $400.00 Transaction Total $400.00 Registration Confirmation Number: PGN96N3J48Y View your registration If you have any questions about this transaction or email, please contact Texas Municipal League directly at acct@tml.org. {event 2 CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Doneane Beckcom Department/Divison Mayor/City Council Date: 7/31/2024 This is a request approval to travel to: Houston For the purpose of: TML Conference Sponsoring agency, if applicable: j Departure Date: 10/09/24 Return Date: 10/11/24 Total working hours away from duty station; Mode of Transportation: Private Vehicle: X City Vehicle: Air: Other: Will be staying at this location: Tele, No: Estimated Cost: 1) Transportation $ 305,40 2) Lodging 3) Meals $ 172.50 4) Registration Fee $ 400.00 1 5) Other(specify) Total estimated cost of Trip: $ 877.90 - Are budgeted funds available for this trip? X Yes No If no indicate source of funds: cl.A\ Are advance funds requested: Yes X No If yes,state am•unt: $4-ThtX L5O (- C ) Date Check Needed: 10/04/24 Applicable Account Number: 001-01-001-5440-00.10-00 I certify th rtTT" p of ss rttial nature and is requlr d f r the proper functioning of this department/office. 1 Signed: Elate: ' Signed: Date: j C. (Emp tie) • (Department Head) ACTION BY CITY MANAGER: APPROVED: NOT APPROVED: i Comment:Advanced$172.50 for meals and$305.40 for mileage. , She is not lodging but driving every day. Signed: Date: Ci Mana er NOTE: This form is to be executed for any overnight trip on City Business. A detailed expense account is to be promptly submitted after the trip has been completed. , Routing: Original to City Manager for approval. Duplicate will remain in Department files. If advance is requested, original will be forwarded to Accounting by Manager's office, if approved. r 8/6/24,3:59 PM FY 2024 Per Diem Rates for houston,Texas U.S.General Services Ad ministration II FY 2024 Per Diem Rates for houston, Texas Meals& Incidentals (M&IE) rates and breakdown First& 1 Primary Destination Count ME Continental incidental LastDay y Total Breakfast/Breakfast Lunch Dinner Expenses of I Travel Montgomery Houston /Fort Bend/ $69 $16 $17 $31 $5 $51.75 Harris loict - 61, 95 i D116 -- taq -1 'c' •. j 01 it \ `-° G° 1 i { 1 about blank 1/1 • 7131/24 11:14AM Privately owned vehicle(POV)mileage reimbursement rates)GSA An official website of the United States govemrnent GSA U.S. General Services Administration Privately owned vehicle P V � ) mileage reimbursement rates GSA has adjusted a/f P011trdeage reimbursement rates effective January 1.2024 f Modes of transportation Effective/applicability Rate per date mile Airplane' __ January 1,2424 i 51.75 . If use of privately owned aLitar~o'+le;s authorized r,f ngovernment- January 1,2024 furnished automobie ".6' FS avdt(ir1', if government-furlShed atitom;abile is available i- ._ . January T,2024 21 MoLy::ycle --1 _ __ January 1,2024 ;, 65 - Relocation I Effective/applicability date __ 1 Rate per mile Standard mileage rates for nc 'ns pU"oosa January It 2024 1 50.2' 'Airplane nautical miles(NMs)should be converted into statute miles(SMs)or regular miles when submitting a voucher using the formula(1 NM equals 1.15077945 SMs). 1 For calculating the mileage difference between airports,please visit the U.S.Department of Transportation's later r1imQim website. r QUESTIONS: 1. For all travel policy questions,email t gj sy g2y, 01 Questions �..-p- -» `"' . . Have travel policy questions?Use our' 4 Q eu S 'site ` t I� j — . . . Last updated:Apr 11,2n24 7/2/24, 1:45 PM Privately owned vehicle(POV)mileage reimbursement rates I GSA An official website of the United States government GSA U.S. Genera( Services Administration Privately owned vehicle ( POV) mileage reimbursement rates GSA has adjusted all POV mileage reimbursement rates effective January 1.2024. Modes of transportation Effective/applicability Rate per date mile Airplane' January 1,2024 $1.76 If use of privately owned automobile is authorized or if no government- January 1,2024 $0.67 furnished automobile is available If government-furnished automobile is available January 1,2024 S0.21 Motorcycle January 1,2024 S0.65 Relocation Effective/applicability date Rate per mile Standard mileage rates for moving purposes January 1,2024 S0._>1 •Airplane nautical miles(NMs)should be converted into statute miles(SMs)or regular miles when submitting a voucher using the formula(1 NM equals 1.15077945 SMs). For calculating the mileage difference between airports,please visit the U.S. Department of Transportation's Inter-Airport Distance website. QUESTIONS: For all travel policy questions,email travelpolicy@gsa.gov. Questions Have travel policy questions?Use our'Have a Question?'site Last updated:Apr 11,2024 https://www.gsa.gov/travel/plan-a-trip/transportation-airfare-rates-pov-rates-etc/privately-owned-vehicle-pov-mileage-reimbursement?topnav=travel 1/2 Christe Whitley From: Doneane Beckcom Sent: Wednesday, October 30, 2024 8:38 AM To: Christe Whitley Subject: Re: Scanned image from BP-70C31 Looks good.Thanks Get Outlook for iOS From: Christe Whitley<christe.whitley@portarthurtx.gov> Sent:Tuesday, October 29, 2024 2:59:27 PM To: Doneane Beckcom <doneane.beckcom@portarthurtx.gov> Subject: FW: Scanned image from BP-70C31 Please review/revise the attached Expense Report. If everything is correct, sign it and email it back to me. Or respond with "Everything is correct," and I will place it on the agenda.Thanks. Original Message From: copacopier@cityofportarthurtx.net<copacopier@cityofportarthurtx.net> Sent: Tuesday, October 29, 2024 2:52 PM To: Christe Whitley<christe.whitley@portarthurtx.gov> Subject: Scanned image from BP-70C31 Reply to: City Managers Office<copacopier@cityofportarthurtx.net> Device Name: Not Set Device Model: BP-70C31 Location: Not Set File Format: PDF(Medium) Resolution: 200dpi x 200dpi Attached file is scanned image in PDF format.