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Home My WebLink About(A2) WILLIE LEWIS City of Port Arthur Council - Travel Expense and Reimbursement Report Page_1_of_1_Pages Name: Willie Lewis Date of Report: 10/14/2024 Department/Division: Council Date(s)of Trip: 10/8- 10/11/2024 Destination and Purpose of Trip: Texas Municipal League Conference Houston, TX Expense Type Date Date Date Date Date Totals 10/8/2024 10/9/2024 10/10/2024 10/11/2024 Registration $ 465.00 Lodging $ 1,124.49 Parking $ 150.00 Mileage $ 101.57 Per diem $ 51.75 $ 69.00 $ 53.00 $ 51.75 $ 225.50 Total Trip Cost $ 2,066.56 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Calculation of Mileage Reimbursement: Subtract: Prepaid Registration $ 465.00 Odometer Beg: Prepaid Lodging $ 1,124.49 Odometer End: Parking Total Miles Prepaid Credit Card x Rate Subtract: Advanced Amount $ 327.07 Mileage Reimbursement: $0.00 Equals: Amount Due Councilmember I hereby certify that the above expenditures if positive $ 150.00 represent cash spent for ligitimate city business Amount Due City only, pursuant to ordinan e 08-13, and do no if negative include ite per I n re. „ (J� Sig r • ZeG C <— 1�\ v _ Approved y Council Notes and Explanation: C:\Users\mayorsec\Documents\Willie Lewis\ERTMLHouston24 HILTON AMERICAS-HOUSTON 1600 LAMAR HOUSTON,TX 77010 I-111 to n United1 -7States- 00of America TELEPHONE 713-739-8000 •FAX(713)739-8007 Reservations HOTELS & RESORTS www.hilton.com or 1 800 HILTONS LEWIS,WILLIE Room No: 20003/Q2E Arrival Date. 10/8/2024 10:20:00 PM PO BOX 1089 Departure Date: 10/11/2024 7:42:00 AM AdulVChi ld: 1/0 PORT ARTHUR TX 77641-1089 Cashier ID DREECE UNITED STATES OF AMERICA Room Rate: 261.00 AL: HH# VAT# Folio No/Che 3310158 A Confirmation Number:3143739514 HILTON AMERICAS-HOUSTON 10/11/2024 7:42:00 AM DATE !DESCRIPTION ID REF NO CHARGES CREDIT BALANCE 9/30/2024 Advance Deposit Yaminik 17671226 ($1,124 49) 10/8/2024 SELF-PARKING JBECKER 17683812 $40.00 10/8/2024 STATE SALE TAX 8.25% JBECKER 17683812 $3.30 10/8/2024 GUEST ROOM JBECKER 17683813 $261.00 10/8/2024 DOWNTOWN DISTRICT FEE JBECKER 17683813 $2.00 10/8/2024 STATE TAX 6.0% JBECKER 17683813 $15.78 10/8/2024 SPORTS AUTHORITY TAX 2.0% JBECKER 17683813 $5.26 10/8/2024 CITY TAX 7.0% JBECKER 17683813 $18.41 10/8/2024 COUNTY TAX 2.0% JBECKER 17683813 $5.26 10/9/2024 SELF-PARKING JBECKER 17686323 $40.00 10/9/2024 STATE SALE TAX 8.25% JBECKER 17686323 $3.30 10/9/2024 GUEST ROOM JBECKER 17686324 $261.00 10/9/2024 DOWNTOWN DISTRICT FEE JBECKER 17686324 $2.00 10/9/2024 STATE TAX 6.0% JBECKER 17686324 $15 78 10/9/2024 SPORTS AUTHORITY TAX 2.0% JBECKER 17686324 $5.26 10/9/2024 CITY TAX 7.0% JBECKER 17686324 $18.41 10/9/2024 COUNTY TAX 2.0% JBECKER 17686324 $5.26 10/10/2024 SELF-PARKING PGHANDI 17688650 $40.00 10/10/2024 STATE SALE TAX 8.25% PGHANDI 17688650 $3.30 10/10/2024 GUEST ROOM PGHANDI 17688651 $261.00 10/10/2024 DOWNTOWN DISTRICT FEE PGHANDI 17688651 $2.00 10/10/2024 STATE TAX 6.0% PGHANDI 17688651 $15.78 10/10/2024 SPORTS AUTHORITY TAX 2.0% PGHANDI 17688651 $5.26 10/10/2024 CITY TAX 7.0% PGHANDI 17688651 $18.41 ` 10/10/2024 COUNTY TAX 2.0% PGHANDI 17688651 $5.26 Page:1 LEWIS,WILLIE Room No; 20003/Q2E Arrival Date: 10/8/2024 10:20:00 PM PO BOX 1089 Departure Date: 10/11/2024 7:42:00 AM Adult/Child: 1/0 PORT ARTHUR TX 77641-1089 Cashier ID: DREECE UNITED STATES OF AMERICA Room Rate: 281,00 AL: HH# VAT# Folio No/Che 3310158 A Confirmation Number:3143739514 HILTON AMERICAS-HOUSTON 10/11/2024 7:42:00 AM DATE DESCRIPTION ID REF NO CHARGES CREDIT BALANCE 10/11/2024 Direct Bill-GUEST REFUNDS 2024 DREECE 17689359 $71.46 **BALANCE** $0.00 Page:2 xxxxxxxxx, • Avenida. South 1710 Polk St Houston TX Exit 6 DATE: 10/11/24 TIME: 07:54 AM 1 Receipt No.. 3/1719/86/3 * Original • 'Ticket:30324430 Entry : 10/08/24 10:34 PM `LPR TVL8813 • TAX included 150.00 Credit:_ . 150.00 • Trans ID : 2373551 • .Card No. : xxxxxxxxxxxx3831 Card Type: MASTER CARD Company Name: "1 Name: "3 " ' Exp. Date: "4 II , CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Willie Lewis Department/Divison Mayor/City Council Date: 7/31/2024 This is a request approval to travel to: Houston For the purpose of: TML Conference Sponsoring agency, if applicable: Departure Date: 10/08/24 Return Date: 10/11/24 Total working hours away from duty station: Mode of Transportation: Private Vehicle: X City Vehicle: Air: Other: Will be staying at this location: Hilton Americas- Houston Tele No: 713-739-8000 Estimated Cost: 1) Transportation $ 101.57 2) Lodging $ 783.00 3) Meals $ 225.50 4) Registration Fee $ 400.00 5) Other(specify) Total estimated cost of Trip: $1,510.07 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advance funds requested: Yes X No If yes, state amount: $327.07 Date Check Needed: 10/04/24 Applicable Account Number: oot-oi-oo1-5440-oo-10-oo I certify that this tri is of an essen I nature and is required for the proper functioning of this department/office. Sign • � Date: cgol&Id U Signed: Date: (Employee) (Department Head) ACTION BY CITY MANAGER: APPROVED: NOT APPROVED: Comment:Advanced $225.50 for meals and $101 57 for gas. Signed Date: (City Manager) NOTE This form is to be executed for any overnight trip on City Business. A detailed expense account is to be promptly submitted after the trip has been completed. Routing: Original to City Manager for approval. Duplicate will remain in Department files. If advance is requested, original will be forwarded to Accounting by Manager's office. if approved. • Christe Whitley From: Texas Municipal League <acct@tml.org> Sent: Tuesday, July 23, 2024 10:00 AM To: Willie Lewis Cc: Christe Whitley Subject: [NON-CoPA] Registration Confirmed - Texas Municipal League Annual Conference 2024 Dear Willie, Your registration has been confirmed. Please save this email for future reference. Event: Texas Municipal League Annual Conference 2024 Attending: Willie Lewis Total Registrants: 4 Time: 7:30 AM Date: October 9, 2024 Confirmation Number: WJNG4CD43ZK Registration Information Willie Lewis Full Conference Registration Sessions October 10, 2024 7:30 AM - 8:45 AM Thursday TML Risk Pool Breakfast View or modify your registration We look forward to seeing you there. Sincerely, Texas Municipal League acct@tml.org If you no longer want to receive emails from Texas Municipal League. pleas.. Your payment for the Texas Municipal League Annual Conference 2024 event has been successfully processed. Please save this email for your records. Transaction Information Item Transaction Information Quantity Amount Full Conference Registration $400.00 1 $400.00 Transaction Total $400.00 Registration Confirmation Number: WJNG4CD43ZK View your registration If you have any questions about this transaction or email, please contact Texas Municipal League directly at acct@tml.org. x 2 Christe Whitley From: Texas Municipal League <acct@tml.org> Sent: Thursday, October 10,2024 12:46 PM To: Willie Lewis Cc: Christe Whitley Subject: [NON-CoPA] Modification Confirmed - Texas Municipal League Annual Conference 2024 Dear Willie, Your registration has been modified. Please save this email for future reference. Event: Texas Municipal League Annual Conference 2024 Attending: Willie Lewis Total Registrants: 4 Time: 7:30 AM Date: October 9, 2024 Location: George R. Brown Convention Center Address: 1001 Avenida De Las Americas, Houston, Texas, 77010, USA Confirmation Number: WJNG4CD43ZK Registration Information Willie Lewis Full Conference Registration Sessions October 10, 2024 7:30 AM - 8:45 AM Thursday TML Risk Pool Breakfast 12:00 PM - 1:45 PM Thursday Luncheon i • View or modify your registration Sincerely, Texas Municipal League acct@tml.org i1 you no longer want to receive emails from Texas Municipal League. please Your registration for Texas Municipal League Annual Conference 2024 has been modified to include the items shown below,and your payment for these items has been successfully processed. Please save this email for you records. Transaction Information Item Transaction Information Quantity Amount Thursday Luncheon $65.00 1 $65.00 Transaction Total $65.00 Registration Confirmation Number: WJNG4CD43ZK View your registration If you have any questions about this transaction or email, please contact Texas Municipal League directly at acct@tml.org. 2 I G