HomeMy WebLinkAboutPR 24014: PAYMENT TO THE CITY BEAUMONT FOR ANNUAL RECURRING COSTS OF REGIONAL RADIO SYSTEM (zr of fib
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: November 7, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Timothy W. Duriso, Chief of Police
RE: PR 24014—Payment to the City of Beaumont for annual recurring costs of
Regional Radio System
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
remit payment to the city of Beaumont for the annual recurring costs of the Regional Radio
System in the amount of$190,639.20.
Background:
The city of Port Arthur entered into an interlocal agreement for recurring costs of maintenance
and repairs to the Regional 800 MGZ Radio System with the cities of Nederland, Groves, and
Port Neches under Resolution 10-531 in 2010. Annually, Jefferson County invoices the City
of Beaumont for the maintenance and repairs to the Regional Radio System. Beaumont in
turn invoices each entity for their portion of the total costs. Payment is then made to the city of
Beaumont. Recurring costs include annual Motorola maintenance fees, annual municipal
infrastructure maintenance fees, T-1 phones lines, subscriber unit fees, and interoperable
communication from all entities throughout the city to include all gaming operations.
Budget Impact:
Funds are budgeted in FY 24-25 Regulatory Account No. 149-13-630-8522-00-10-000.
Recommendation:
It is recommended that City Council authorize the City Manager to remit payment to the city
of Beaumont for the annual recurring costs of the Regional Radio System in the amount of
$190,639.20.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 24014
11/06/2024 JLH
RESOLUTION NO.
A RESOLUTION AUTHORIZING CITY MANAGER TO REMIT
PAYMENT TO THE CITY OF BEAUMONT FOR THE ANNUAL
RECURRING COSTS OF THE REGIONAL RADIO SYSTEM IN THE
AMOUNT OF $190, 639 .20; FUNDING AVAILABLE IN FY 24-
25 Regulatory Account# 149-13-630-8522-00-10-000 .
WHEREAS, the City of Port Arthur entered into an
interlocal agreement for recurring costs of the Regional 800
MGZ Radio System with the cities of Nederland, Groves, and
Port Neches under Resolution 10-531; and
WHEREAS, the recurring costs associated with operating
the Regional Radio System are calculated from year to year;
and
WHEREAS, said recurring costs include annual Motorola
maintenance fees, annual municipal infrastructure
maintenance fees, T-1 phone lines, subscriber unit fees, and
interoperable communication from all entities throughout the
city to include all gaming operations; and
WHEREAS, per the agreement, the City of Beaumont is
responsible for receiving the annual invoice from Jefferson
County for the fees and invoices the participating
jurisdictions; and
WHEREAS, the City of Port Arthur has received the
annual invoice from the City of Beaumont for payment
(attached as Exhibit "A" ) .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council authorizes the City
Manager to remit payment to the City of Beaumont for recurring
costs of the Regional Radio System in the amount of
$190, 639 . 20 .
P.R. No. 24014
11/06/2024 JLH
Section 3 . That a copy of the caption of this
resolution shall be spread upon the Minutes of the City
Council .
READ, ADOPTED AND APPROVED on this day of
December A.D. , 2024 , at a Regular Meeting of the City
Council of the City of Port Arthur, Texas, by the following
vote: AYES:
Mayor: ,
Councilmembers :
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotreneo
City Attorney
7/7
ROVED FOR ADMI ISTRATION:
Ane►,�I,- coif V f-1k' 0111
Ronald Burton, CPM Cab - Timo y . Du iso
City Manager J Chie of Police
P.R. No. 24014
11/06/2024 JLH
APPROVED FOR FINANCE:
,0 :454_)&e,e.t.a/
Lynda oswell
Financial Director
EXHIBIT "A"
BEAUMONT Invoice
TEXAS
Customer No: 158667/916465 Type: PD
To: CITY OF PORT ARTHUR Date: 09/25/24
PO BOX 1089 Due Date: 10/10/24
PORT ARTHUR,TX 77641 Invoice No: 109478
Quantity Description Unit Price Extended Price
1.00 RADIO SYSTEM 190,693.20 190,693.20
2024-2025
Payment by check may result in a one time
electronic funds transfer.
1
PLEASE DETACH AND SEND THIS COPY WITH REMITTANCE
Name: CITY OF PORT ARTHUR Remit and Make Check Payable To:
Customer No: 158667/916465 City of Beaumont-Central Collections
Type: PD PO Box 3827/801 Main St Rm 110
Payment Due: 10/10/24 Beaumont, TX 77704
Total due:$190,693.20 (409) 880-3772
0001586670009164659069320
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