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HomeMy WebLinkAboutPR 24032: JANITORIAL CONTRACT FOR POLICE, FIRE ADMINISTRATION AND MUNICIPAL COURT City of ort rtIturi www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: November 18, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Timothy W. Duriso, Chief of Police RE: PR 24032 Janitorial Contract for Police, Fire Administration and Municipal Court Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to renew the contract with Diamond Shine Building Services of Port Arthur,Texas for janitorial services for the Police Department, Fire Administration and Municipal Court Building in the amount of$68,676.00. Background: The current contract for janitorial service for the Police Department, Fire Administration and Municipal Court building is expired. The Purchasing Department advertised for proposals for a one- year contract with the option to renew for two additional on-year periods. The City received eleven proposals in response to the advertised solicitation. The proposals were evaluated by City staff and Diamond Shine Building Services of Port Arthur, Texas was the highest ranked proposal according to the proposal matrix. The contract will be one-year with the option to renew for two additional one- year periods. Budget Impact: Projected annual budgetary impact of$68,676.00 is available in FY24-25 Account No. 001-17-045- 5312-00-30-000. Recommendation: It is recommended that City Council approve the City Manager to enter into a contract with Diamond Shine Building Services of Port Arthur, Texas for janitorial services for the Police Department, Fire Administration and Municipal Court Building, as discussed and/or outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 24032 JLH 11/18/2024 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH DIAMOND SHINE BUILDING SERVICES OF PORT ARTHUR, TEXAS FOR JANITORIAL SERVICES FOR THE POLICE DEPARTMENT, FIRE ADMINISTRATION AND MUNICIPAL COURT BUILDING WITH AN ANNUAL PROJECTED BUDGETARY IMPACT OF $68 , 676 . 00 ; FUNDING AVAILABLE IN FY24-25 ACCOUNT 001-17-045- 5312-00-30-000 . WHEREAS, the City' s contract for janitorial services for the Police Department, Fire Administration and Municipal Court building is expired; and WHEREAS, the Purchasing Department advertised for proposals on September 25, 2024 and October 2, 2024; and WHEREAS, the City received eleven proposals on October 16, 2024 ; and WHEREAS, the proposals were evaluated by City Staff and Diamond Shine Building Services of Port Arthur, Texas was the highest ranked proposal (see evaluation matrix attached as "A") ; and WHEREAS, the annual cost of this contract has a projected budgetary impact of $68, 676. 00; and WHEREAS, funds are available in the FY24-25 Police Department Building Maintenance account 001-17-045-5312-00- 30-000 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS : Section 1 . That the facts and opinions in the preamble are true and correct. Section 2 . That the City Council authorize the City Manager to enter into a contract with an option to renew for two additional one-year period, with Diamond Shine Building Services of Port Arthur, Texas, for janitorial services for the Police Department, Fire Administration and Municipal P.R. No. 24032 JLH 11/18/2024 Court building with an annual projected budgetary impact of $68, 676. 00, in substantially the same form as attached hereto as Exhibit "B". Section 3 . That a copy of the Resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of December, A. D. , 2024, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES : Mayor: Councilmembers : NOES : Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS T • Roxann Pais Cotroneo City Attorney P.R. No. 24032 JLH 11/18/2024 VED FOR ADMINI TRATION: 01.4-ril / . 43 d Ronald Burton, CPM (4-0k) City Manage i'lq -d1141-t411 Timothy W. Duriso, Chief oYf Police • -eS Robert L. a ens, Interim Fire Chief APPROVED FOR THE AVAILABILITY OF FUNDS: I !�/ Lyn a Boswell Director of Finance Clifton William , CPPB Purchasing Manager P.R. No. 24032 JLH 11/18/2024 EXHIBIT "A" ( .4 \ / Z 2 Si t § & $ 0 9 » - / W § E - _ _ , \ , � � \ lo V \ / 4-0 S k { & G co @ \ a § ; / § co \ \ \ \ \ { $ @ co 9 f 73 \ \ \ u * u \ Q : K % } ; 3 ; \ _ © & 3 3 1,1 / / ƒ 0 • - ~ a J k / A § - u = » [ 2 3.3 k z i & v / 72 2 R E 3 \ k I / ) f } 2 9 @ m 2 co v k ~ < = E . 4 e§ ttO § _ @ �) v & r r \ kp ; o] 03 11 / ? ( �• u « § - / } ) } o \ 2 \ a 'u •° : § ) k ƒ k \ / I lliiPC si c o § « ® \ t 2 / / @ @ 7 @ \/ ~0 3 f / - » } / § @ 4 $ 4 N -c \ill ) a O a i § / ® \ v « \ m S & \ / o = \ _ k \ / c cc \ \ 4 k \ Do t • e 6 d . x 0. 2 \ § 2 / & { © 2 @ $ 9 6 3 \ $ t / } o Q 2 2 \ j \ 8 e 0 § X. 0 \ j / § / § & \ $ / k j • in •7 0 / & rLi" 3 \ } • \-o _ qkG ct/ %? 2 $ B ; § A 'k ) : t / -2 a .� ; g - c ) k \ 4 k \ \ P.R. No. 24032 JLH 11/18/2024 EXHIBIT "B" JANITORIAL SERVICES CONTRACT FOR POLICE,FIRE ADMINISTRATION & MUNICIPAL COURT BUILDING THIS AGREEMENT, made this day of ,2024, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Diamond Shine Building Services, hereinafter acting by and through Eric or Renee Malveaux,Owners, hereinafter called"CONTRACTOR"agree as follows: WITNESSETH: That for an in consideration of the payments,terms, conditions, and agreements set forth therein,OWNER AND CONTRACTOR agree as follows: 1. The term of this Agreement shall be for one (1)year from the date of execution. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle within thirty (30) days written notice. 2 The Contractor agrees to perform all the work described in the specifications and contract documents and comply with the terms therein in the annual amount of $68,676.00 per year. 3 The term "Contract Documents" means and includes the following: A. Agreement B. Information for Bidders C. Bid D. Specifications E. Notice of Award 4 This agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 5 IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials,this Agreement in 2 copies each of which shall be deemed an original on the date first written above: Signed on the day of , 2024. ATTEST: CITY OF PORT ARTHUR BY: Sherri Bellard, City Secretary Ronald Burton, CPM, City Manager Signed on the day of , 2024. DIAMOND SHINE BUILDING SERVICES BY: Rene or Eric Malveaux, Owners a J // THURMAN BILL BARTIE,MAYOR % RONALD BURTON,CPM DONEANE BECKCOM, City of CITY MANAGER MAYOR PRO TEM SHERRI BELLARD,TRMC COUNCIL MEMBERS: CITY SECRETARY WILLIE BAE LEWIS,JR. on t r t h u r TIFFANY L.HAMILTON EVERFIELD ROXANN PAIS COTRONEO HAROLD L.DOUCET,SR. Texas CITY ATTORNEY THOMAS KINLAW,HI DONALD FRANK,SR. September 24, 2024 REQUEST FOR PROPOSAL JANITORIAL SERVICES FOR POLICE,FIRE ADMINISTRATION, AND MUNICIPAL COURT DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00 p.m.,Central Standard Time,Wednesday, October 16, 2024 (The clock located in the City Secretary's office will be the official time.) All proposals received will be read aloud at 3:15 p.m. on Wednesday, October 16, 2024 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. Proposals will be opened in a manner to avoid public disclosure of contents; however, only the names of proposers will be read aloud. MARK ENVELOPE: P24-068 DELIVERY ADDRESS: Please submit one (1) original and USB duplicate copy of your RFP to: CITY OF PORT ARTHUR CITY OF PORT ARTHUR CITY SECRETARY or CITY SECRETARY P.O. BOX 1089 444 4TH STREET,4th Floor PORT ARTHUR,TEXAS 77641 PORT ARTHUR, TEXAS 77640 POINTS OF CONTACT: Questions concerning the Request for Proposal should be directed in writing to: City of Port Arthur, TX Clifton Williams,Acting Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.williams@portarthurtx.gov Purchasing Division/Finance Department I Purchasing Manager,Clifton Williams P.O.Box 10891444 4th Street I Port Arthur,Texas 77641 1409.983.8160 I Fax 409.983.8291 The enclosed REQUEST FOR PROPOSAL (RFP) and accompanying General Instructions are for your convenience in submitting proposals for the enclosed referenced services for the City of Port Arthur. Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope. ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFP submittal arrives at the above location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted RFP submittals will not be accepted. Clifton Williams Purchasing Manager Page 2 of 24 REQUESTS FOR PROPOSALS JANITORIAL SERVICES FOR POLICE,FIRE ADMINISTRATION, AND MUNICIPAL COURT (To be Completed ONLY IF YOU DO NOT BID.) FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request. In the event you desire not to submit a bid,we would appreciate your response regarding the reason(s).Your assistance in completing and returning this form in an envelope marked with the enclosed bid would be appreciated. NO BID is submitted: this time only not this commodity/service only Yes No Does your company provide this product or services? Were the specifications clear? Were the specifications too restrictive? Does the City pay its bills on time? Do you desire to remain on the bid list for this product or service? Does your present work load permit additional work? Comments/Other Suggestions: Company Name: Person Completing Form: Telephone: Mailing Address: Email: City, State, Zip Code: Date: Page 3 of 24 NON-MANDATORY PRE-BID CONFERENCE A Non-Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and prospective bidders for Janitorial Services for Police Department will be held at the Police Building located at 645 4th Street,Port Arthur, TX on October 3,2024 at 10:00 a.m. The purpose of the Mandatory Pre-Bid Conference is to make certain that the scope of work is fully understood, to answer any questions,to clarify the intent of the Contract Documents,and to resolve any problems that may affect the project construction.No addendum will be issued at this meeting,but subsequent thereto,the Purchasing Manager, if necessary, will issue an addendum(s)to clarify the intent of the Contract Documents. Page 4 of 24 SPECIFICATIONS JANITORIAL SERVICES FOR POLICE DEPARTMENT, FIRE ADMINISTRATION AND MUNICIPAL COURT SCOPE OF SERVICES: To set forth the requirements and conditions for performing Janitorial/Cleaning services for the locations listed below. The bidder shall perform the required services in all areas and shall be qualified to furnish a complete and efficient custodial service, including all labor, supervision, cleaning materials and equipment. The successful bidder(s) shall be prepared to perform each task as stated according to the work schedule. CONTRACT PERIOD: The term of this contract shall be for one(1)year with the option to renew two (2)additional one year periods. AREAS TO BE CLEANED: 645 4th Street-Police Department. 645 4th Street-Municipal Court. 300 Waco Ave.-Fire Administration. SQUARE FOOTAGE: The area to be cleaned is approximately 64,128 square feet of floor space, consisting of various types of flooring,wall, door, and window material. SERVICE TIMES: All work which interferes with the work of employees, such as vacuuming, shall be done after 5:00 p.m., CST, or as requested by Department personnel. The vendor is to provide a minimum of one custodian seven (7) days per week, eight(8) hours per day, 7:00 a.m. to 4:00 p.m., and one (1) hour for lunch, to perform usual daily custodian duties in open work areas, offices,rooms and hallways. EMPLOYEES: Contractor shall supply sufficient employees to maintain the buildings as required in these specifications. Personnel performing work under this contract shall be direct employees of the Contractor. The Contractor must ensure that all personnel assigned to this work site have at least one year's experience in the janitorial services industry, either with the contractor or another janitorial company. Should the maintenance of the building deteriorate, the Contractor will be notified,in writing,and steps shall be taken by the Contractor to correct all problems. If the situation has not improved after a reasonable length of time,the Contractor shall be in violation of the contract and appropriate action shall be taken to rescind the contract. The City of Port Arthur shall have the right to require the dismissal from the premises covered by the contract any employee(s)whose conduct is improper, inappropriate, or offensive as determined by the City of Port Arthur. Any employee who has been dismissed from working on this contract shall not be allowed to return to the premises without the written consent of the City. Personnel not employed by the Contractor (including minors not employed by the contractor) shall not be permitted on the work premises. Page 5 of 24 All potential employees who are assigned to work at the Police Department will have to pass a background and criminal investigation, as per TCIC/NCIC regulations. Employees must be a U.S. citizen or legally documented worker. The company must provide names and date of birth and also social security numbers of these prospective employees to the Police Department. Employees must be physically and mentally capable of operating cleaning equipment and carrying the work load. Employees and/or custodians must be able to effectively communicate the English language both orally and in writing. INSPECTION: The quality of the janitorial services performed under this contract shall be observed. Unscheduled job-site inspections will be performed by the City Representative.Any deficiencies or unsatisfactory performance shall be noted, and corrective action by the Contractor will be required. Continued failure to abide by the City's specifications will be grounds for termination of the contract. A minimum of one (1) monthly daylight inspections will be made by the City Representative and Contractor's representative. REFERENCES/EXPERIENCE: Each Bidder shall submit with their bid a list of three (3) commercial references for their performance of similar janitorial services. Preferred references are those of similar size and scope of work performed within the past three years. Please include name, address,and telephone number of business along with the name and title of the contact person.Bidder shall have a minimum of five (5)years of documented janitorial service experience. The Contractor is responsible for instructing his/her employees on appropriate safety measures, including but not limited to safe use of all chemicals, materials and supplies used to perform these services. Walkways and halls shall be kept free of unattended mops, brooms, machines and other tools. "Wet floor" signs shall be displayed in areas being wet or damp mopped. Signs shall be removed and stored after floors have dried. The contractor shall accompany a Designated City Employee on a tour throughout the areas to receive this janitorial service to establish and mutually agree upon the condition of surfaces,fixtures, furnishings and other City and personal property before starting work on this contract. Surfaces, fixtures or furnishings subsequently damaged by the contractor's employees shall be replaced or repaired to original condition, at no cost to the city. The contractor shall obtain and maintain in effect throughout the duration of this contact, all insurance required by the City of Port Arthur. SUPPLIES FURNISHED BY CONTRACTOR: Contractor shall furnish all materials and equipment including, but not limited to, cleaners, bowl cleaner, wax remover ,wax, dust mops, damp mops, brooms, buffer, vacuum cleaners, non- motorized vacuum, cloths, furnish polish and anything else pertaining to cleaning as well as plastic liners for trash containers. Contractors shall supply eight (8) 4' X 8' mats and four (4) 2' X 6' shower mats. Mats must be changed out on a weekly basis. Page 6 of 24 SUPPLIES NOT TO BE FURNISHED BY THE BIDDER: The bidder is not required to furnish paper towels, toilet tissue, light bulbs and sanitary covers for the toilet seats. These supplies will be stored in various areas of the facilities. PRODUCT REOUIREMENTS: Johnson's Over and Under), along with Step Ahead on floors or equal products. All States Chemical's Lemon Glo Furniture Polish for wood desks and tables or equal. Swifter dusters for dusting in the Dispatch Center.Fabuloso for general cleaning. Franklin's Disappear when mopping rest room floors only. A bleach mixture should be used when mopping restroom floors. NOTE: THE BURDEN OF PROOF PERTAINING TO EQUAL PRODUCT QUALITY OF REQUESTED MATERIALS SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR. FLOORS: The tile floors of the Police Department, Municipal Court and Fire Administration are to be swept and damp mopped Monday through Friday. Carpet floors are to be vacuumed daily and shampooed as needed or as requested by Department personnel. Carpet floors in the Dispatch Center must be mopped with a clean damp mop. The carpet in the Courtroom must be vacuumed between the hours of 8:00 a.m. and 9:00 a.m. Monday through Thursday. WASTEBASKETS: All wastebaskets are to be emptied daily,carrying all trash to the pick-up area. Trash bags are to be changed as necessary. Wastebaskets are to be washed out and disinfected as needed or as requested by Department personnel. The two trash containers at the front entrance to the station will be emptied daily. The cigarette extinguishing buckets at the front and rear of the Police Station are to be emptied weekly. GLASS: All glass doors, windows and partitions in the Police Department, Fire Administration and Municipal Court are to be cleaned daily. All outside doors and windows are to be cleaned on the 1st of each month, or as needed or specified by Department personnel. WATER FOUNTAINS: All water fountains are to be cleaned and polished daily with a stainless steel cleaner. FURNITURE: All desks, chairs, lamps,tables, couches, file cabinets, counters, telephones,etc. are to be dusted as needed every Monday and Thursday. Additionally, all furniture and areas underneath furniture shall be kept free from dust at all times. The tops of all bulletin boards, dry erase boards, window sills, etc. shall be cleaned weekly or as needed. SWITCH PLATES, WALLS AND PARTITIONS: These should be cleaned weekly or as requested by Department personnel. Doors, door frames or facings should be spot cleaned as needed. Fire extinguisher cabinets are to be kept free of trash and cleaned daily. Page 7 of 24 RESTROOMS: The restrooms should be swept and mopped with a clean mop daily with hot water and disinfectant. The water used to mop the restrooms shall not be used to mop anywhere else. All waste containers should be emptied. All fixtures should be cleaned and polished. All lavatories and sinks should be cleaned and sanitized. All toilet bowls and urinals are to be cleaned and disinfected daily and kept free of scale or other residue. This includes the sides and underneath. All soap and paper dispensers shall be refilled as needed. All tile walls, doors and shower stalls in restrooms shall be cleaned and disinfected weekly. LOCKER ROOMS: The floors to locker rooms shall be swept and mopped with a clean mop daily. The floors shall be scrubbed and sanitized once a month. The tops of the lockers shall be dusted weekly and be left clear of debris. VENTS, GRILLS,LIGHT FIXTURES AND CEILING TILE GRID: These must be cleaned the 2nd week of the month, or as requested by Department personnel. At no time should there be visible dust/lint on the A/C grills. EXERCISE ROOM: Carpet is to be vacuumed daily and windows cleaned on an as needed basis. BREAKROOM: The sink area,microwave and stove will be cleaned daily. All tables and chairs will also be cleaned daily. The exterior of the refrigerator,ice machine and vending machines will be wiped down daily. This shall apply to the Police Department and Fire Administration kitchen areas. MIRRORS: These are to be cleaned with mirror cleaner daily. ELEVATOR: The elevator floor shall be kept clean at all times. The doors and walls shall be wiped down daily and the floor damp mopped as needed. STAIRWAYS: All stairways will be swept daily and hand rails kept clean. The stairs should be damp mopped with a clean mop as needed. Page 8 of 24 The City of Port Arthur requires comprehensive responses to every section within this RFP. Conciseness and clarity of content are emphasized and encouraged. Vague and general proposals will be considered non-responsive and will result in disqualification. To facilitate the review of the responses, Firms shall follow the described proposal format. The intent of the proposal format requirements is to expedite review and evaluation. It is not the intent to constrain proposers with regard to content, but to assure that the specific requirements set forth in this RFP are addressed in a uniform manner amenable to review and evaluation. Failure to arrange the proposal as requested may result in the disqualification of the proposal. It is requested that proposals be limited to no more than 50 pages, excluding resumes. All pages of the proposal must be numbered and the proposal must contain an organized, paginated table of contents corresponding to the sections and pages of the proposal. EVALUATION CRITERIA: The Proposer shall provide the following information: EXPERIENCE: 1. Proposer's performance in Janitorial Service for government entities or other clients. Proposer should indicate the number of years of experience the firm has in performing Janitorial Service with businesses comparable to the law enforcement entities. 2. State the number of years experience for the supervisor. REFERENCES: Include three (3) business references for which similar services have been provided. Include the following: 1. The period for which you have provided this service; 2. A brief description of the scope of work; and 3. Contact name,title, address, and telephone number. The Proposer hereby authorizes and requests any person,firm,corporation and/or government entity to furnish any information requested by the City in verification of the references provided and for determining the quality and timeliness of providing the services. PRICING: The rates for Janitorial Services. See Appendix A PROJECT MANAGEMENT PLAN 1. Describe your firm's capability to provide all services required.(Number of employees, Janitorial equipment that will be used, etc) 2. Provide a description of the firm's typical approach to maintain the Police, Municipal Court, and Fire Department. (Number of crews working,how many per crew,how the crews will work the floors, etc) Page 9 of 24 SELECTION PROCESS: All applications will be screened by an evaluation committee and those applicants selected for a short list may be invited to attend an interview, at the applicant's own expense. The City shall not incur any costs for applicant preparation and/or submittal of qualifications. The City will evaluate all responses based on the qualifications, past performance and project approach. The City reserves the right to negotiate the final fee prior to recommending any business for a contract. The City's process is as follows: 1. The evaluation committee shall screen and rate all of the responses that are submitted. Evaluation ratings will be on a 100 point scale and shall be based on the following criteria: a. Experience ... 40 pts b. References 15 pts c. Pricing 25 pts e. Project Management Plan 20 pts 2. City staff shall recommend the most qualified business to the City Council and request authority to enter into a contract. 3. When services and fees are agreed upon,the selected business shall be offered a contract subject to City Council approval. 4. Should negotiations be unsuccessful,the City shall enter into negotiations with the next, highest ranked business. The process shall continue until an agreement is reached with a qualified business. 5. This RFP does not commit the City to pay for any direct and/or indirect costs incurred in the preparation and presentation of a response. All finalist(s)shall pay their own costs incurred in preparing for,traveling to and attending interviews. Page 10 of 24 GENERAL INFORMATION: Proposers are cautioned to read the information contained in this RFP carefully and to submit a complete response to all requirements and questions as directed. TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this RFP, the terms "Bid" and `Proposal" shall be equivalent. AWARD: The City of Port Arthur will review all proposals for responsiveness and compliance with these specifications. The City reserves the right to award on the basis of the Lowest and Best Offer in accordance with the laws of Texas, to waive any formality or irregularity, and/or to reject any or all proposals. ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations, alteration,or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. WITHDRAWAL OF PROPOSAL: The proposer may withdraw its proposal by submitting written request, over the signature of an authorized individual,to the Purchasing Division any time prior to the submission deadline. The proposer may thereafter submit a new proposal prior to the deadline. Modification or withdrawal of the proposal in any manner, oral or written, will not be considered if submitted after the deadline. CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form CIQ). The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Port Arthur,including affiliations and business and financial relationships such persons may have with City of Port Arthur officers. The form can be can be located at the Texas Ethics Commission website: https:I/www.ethics.state.tx.us/filinginfo/conflict forms.htm By doing business or seeking to do business with the City of Port Arthur including submitting a response to this RFP, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and you are representing that you in compliance with them. Any information provided by the City of Port Arthur is for information purposes only.If you have concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the manner in which you must comply,you should consult an attorney. ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of the City of Port Arthur. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. Page 11 of 24 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a full time business and can assume liabilities for any performance or warranty service required. 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public monies under any contract by the City with such person until such person has paid all obligations and debts owed to the City, or has made satisfactory arrangements to pay the same. ADDENDA: Any interpretations, corrections or changes to the RFP will be made by addenda no later than 48 hours prior to the date and time fixed for submission of proposals. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the proposer's failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the proposal to be rejected. It is the vendor's responsibility to check for any addendums that might have been issued before bid closing date and time. All addenda will be numbered consecutively,beginning with 1. PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port Arthur as its principal place of business must have an official business address (office location and office personnel)in Port Arthur,the principal storage place or facility for the equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy in the mathematics, the unit price shall prevail. PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Police Department,P.O. Box 1089, Port Arthur, Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice. SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. The City of Port Arthur may request and rely on advice, decisions, and opinions of the Attorney General of Texas and the City Attorney concerning any portion of these requirements. COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws,ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. Page 12 of 24 INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest,direct or indirect,in this Contract; and,the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this RFP. QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640 INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered more suitable for the purpose involved. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. TERMINATION FOR CAUSE:If,through any cause,the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying Page 13 of 24 the effective date thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined. TERMINATION FOR CONVENIENCE:The City may terminate this contract at any time giving at least thirty(30)days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will be paid for the service that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor,the previous paragraph hereof relative to termination shall apply. RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests. CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City. SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement. INSURANCE:All insurance must be written by an insurer licensed to conduct business in the State of Texas, unless otherwise permitted by Owner. The Contract shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract,whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following types and limits 1. Standard Worker's Compensation Insurance: 2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. Bodily injury$500,000 single limit per occurrence or$500,000 each person/$500,000 per occurrence for contracts of$100,000 or less; or Bodily injury$1,000,000 single limit per occurrence or$500,000 each person/$1,000,000 per occurrence for contracts in excess of$100,000; and, b. Property Damage $100,000 per occurrence regardless of contract amount; and, c. Minimum aggregate policy year limit of$1,000,000 for contracts of $100,000 or less; or, Minimum aggregate policy year limit of$2,000,000 for contracts in excess of$100,000. 3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles coverage's). Page 14 of 24 a. Minimum combined single limit of$500,000 per occurrence, for bodily injury and property damage. b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per occurrence for bodily injury and$100,000 per occurrence for property damage. Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates and expiration dates)and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered,modified or canceled unless at least fifteen(15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form(s) shall in any event be filed with the City of Port Arthur not more than ten(10) days after execution of this Contract. NOTICE TO PROCEED: Notice to Proceed shall be issued within ten(10)days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR. Page 15 of 24 APPENDICES Please include Appendix A- D when submitting proposal documents. Page 16 of 24 Ai PENf)JX A J..E1TER OFI'f REST RFP-Janitorial Services for Police,Fire and Municipal Court Deadline: October 16.2024 The undersigned firm submits the following information.(this RFP .submittal)in response to the Request.for Proposals(as amended by any Addenda),issued by the City of Port Arthur,TX(City) for Janitorial Services for Police, Fire and Municipal Court. Enclosed, and by this reference incorporated herein and made a part of this RFP,are the fallowing: • Completed RFP Letter of Interest;Form-Appendix A •;• Bid Sheet-Appendix B •:• Completed Affidavit-Appendix C Completed Conflict of Interest Form-Appendix D •:• Non Collusion Affidavit-Appendix E ❖ House Bill 89 Verification-Appendix F •:• Chapter 2252 Certification-Appendix 6 Mtn understands that the City is not bound to select any firm for the final pre-qualified Iist.and may reject any responses submitted. Firm also understands that all costs and expenses incurred by it in preparing this RFP and participating in this process will be borne solely by the firnn, and that the required materials to be submitted will beoom.e the property of the City and will not be returned. Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or incomplete statements in.this RFP. Firm accepts all terms of the RFP submittal process by signing this letter of interest and mating the RIFF submittal. This REP shall be governed by and construed in all respects according to the laws of the State of Texas. Diamond Shine Bldg. Svc. Oct. 07,2024 -- Firm Name - Date 04‘ma-Ali Operations ManagerlOwner dfithoriz g`rritvre Title Renee Malveaux (409)365-9939 Name(please print) Telephone renee a©dshinetxcom .. Email Page.17 of 24 APPENDIX B CITY OFPORT ARTHUR.TEXAS BID SHEET BID FOR: Janitorial Services for Police,.Vire and Municipal Court BED DUE DATE: October 16,2024 QTY UOM DESCRIPTION UNIT COST TOTAL COST 12 Months Janitorial Services for Police, Fire And Municipal Court 5 6,723.00 s 68,676.00 Diamond Shine Building Service 549 4th St. COMPANY NAME STREET ADDRESS ,radritog404"7 NATURE-Or131D DER P.O.BOX Renee Malveaux Port Arthur, TX. 77640 PRINT OR TYPE NAME CITY STATE ZIP °petitions Manager/Owner (409) 365-9939 TITLE AREA CODE TELEPHONE NO renee@dshinetx.com EMAIL FAX NO. Page 18 of 24 APPENDIX C Al�tr.)13AVIT • All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following-. x Thereby certify that I do not have outstanding debts with the City of Port Arthur. ,l further agree to pay succeeding debts as they become due. x I hereby certify that f,do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. x T hereby certify that I do_have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I.further agree to pay succeeding debts as they become due. Diamond Shine Building Sery ice 1G/14/2024 Firm Name Date Operations ManagerIOwnet Authorized Signature Title Renee.Malveaux - __-- - .14091365.9939 Name(please print) Telephone renee@dshinetx.com _ Email STATE: 14.)CG1.S COUNTY: Ziaccefsey. SUBSCRIBED AND SWORN to before me by the above named 4e . --tcli /eaull on this the da of 04.0 ,2094 LE HANG IHI PHAM r Notary Pubrre,State of Texas � ti Comm.Expires 03-26-2027 Notary Public "roher++� Notary ID 1285598SG RETURN TILLS A)'VI DAVIT AS PART OF'ME BID PROPOSAL Page 19 of 24 . k APPENDIX• CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor.doing business with total governitientat entity Thb qussttetrnarrs reflects changes made to the law by fi.B.21,Bath Log.,Regular Session. OFFICEONLY • This 4eiesSorntshra fs being Sad in accordance with Chapter 170,local Government Code,by a vendor who 1-0,1.2 , has a butirtess relationship as boned by Section 176,001(1-4 with a loud governmental enmity and the vendor meets rectirements under Sedan 170.00s(a). By lair dines nuostionrudrs must be fled ed r the meads administrator of the local ge rrmetitail mile not latter than be th business day a`cr the date the vendor becomes aware of facts that rectins he 5 rtcment to be Ned, Sae Sedan 170.00eist 1),Londe Goverment Code, A voldor caramels an offense it the vender knowingly riotous Section 178.006.Local Govormtont Coda.An offense under tics sockets Is a rtti dsnssnor. 1 tame of vendor who has a business relationship with total goverment!entity. N/A L � 2 t___.I Check this box if you areftfing an update toe previously tiled questionnaire.(Tie law requires that you file en updeed t..r a3lra leted quet onnmire rah the�fling nutty"not timer Mart the 7�h business day after The die on wilt you became aware that the o, fnailyy filed questionnaire eras incomplete or inaccurate.) Name of local government officer oho tit whom the information is being disclosed. mite OfOfficer t Oesenibe each employment or other business re1afionship with the focal government officer,or a family member of tine ' officer,as described by Section 176A03(aX2)(A).Also describe any family relafionship with the local government officer. Complete subparts A and B for each emptoyms nt or business ret'ationsh'ep&esol oed.Altlet additional pages to this form CtQ as necessary. L A Is the local government cfticer or aim male roe the officer reeatvbng or Wet),to receive taxable income, ether than investment income,from the vendor? Yes Ei 1i° B. Is the vendor receiving of if eiy to receive taxable income,other than investment Income,farm or at the direction of the local govarnme tt officer or a family member of lure officer AND the taxable income is not received from the fecal governmental catty? r Yes El No ii Describe each employment or business tetationshi Mot the Vendor i,aiivdinSectioni maintains with acorpora5onor ' other business entity with respect to which the local government officer serves as an officer or director,or holds an otenershlp interest of one percent or more. i fl Mathis box if the vendor has given the local g ve ntr%rlt cheer or atan*member of t e°biter one of more gills 1 described in Section 176.00S(a)(2)(B),excluding gifts described in Section 17$.O06(a•1). f/asfir*-4.0-) 1#t 020e4 Signature of ld butetes4 with the gogmcrimentat initity Data Form provided by texas Hdiss Commission crrrre.sthics.state.tx us Revised i1/3tif2Ol5 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with focal governmental entity Acomplete copy of Chapter 178of the Local Government Code may be found at httpihwm+.atatutesieels.=te.tx.usi QocslLGThu A.G176.him.For easy reference,below see same of the sections dted on this fora. * tGornrn veon �$tt fCoda§'176.0f1ffeel: sirFBSi relationship'means aconnoeflon between twoCrmareparties basedon commercial activity of one of the combs, The ten does not Include a connectionbesedOn: (A)a transaction that b subloct to rate or leo ula',eon by a federal,state,or facet governmental*nit or an agency of a federal,state,or local governmental entity; (S)a transaction conducted eta pike and subject to terms evadable to the public;or (C)a piasbese or sew of goods orservices ham a person that iv charter d by a sate or lederalagency and that is subl.ct to regular examination by,end reporting to,that agency yocat Government Cods L176.003(n)(20)and(13 (a)A local government officer shell file a contests dasebsure datsment with respect to a vendor f`: (4 the vender: (A)hasan ampktyment or other business reintionshipwith Oat beat government officer or a family member o:ate officer that resutls in the offerer or family member receiving taxable income,other than inv=tntertt Income.that exceeds SS2,500 die*the 12.month period preceding the date that the officer becomes aware that (I)aoontractbetareenthelocalgavemmentalenttyandverrdorhasbeenexecuted, or (1) the local governmental an'1iy is Considering entering into a coetact wiT the vordal 03)hoe given to the ball govemmentciicerora tardy member Of the officerona or mom gtirs that have an aggregate view of more that S100 in the 12enonth period preceding the dim the officer becomes aware that (i) a contract between the total govermnental entity and vendor has bean executed;or (1) the local governmental entity is oaasfdt/rem entering into a contract with the vendor. Local Government Code f 176.006(a)and(a4) • (a)Avendor shall file a computed conflict of tnterestqueseonnaire if the vendor base business relationship with a local l govemmenial entity and: (1) has an employment or other bustneaa relationship with a local government officer of that local governmental entity;era lonely member of the officer,described by Section 1760CO3(aX2)(A); (2) has given a bcpl government officer of that Weal gown le mental entity,or famll)r member of the after.one or more Os with the egg regale vaa.se specified by Section 176.003(a)(2)(B),axducing any gift described by Section 176.033(a-1);or (S) has a(amity relationship with a local government officer of that total governmental entity. (a-1) The completed coaled of Interest questionnaire must be ti edwtth the eppmprtate records administrate not Ater than the seventh business day after the later of: (t) th4&to Mel Ito vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity;or (9)sulxnits to ete local goverrerottsal entityen apelication,reseonte 10 a request forpnfposals or bids,mime spon&nee,oe another writing related to a potential contrast with the local governmentalonttty or (2) the date the vendor becomes aware: (A) at an employment or other business minions*with a local government officer,or a family(member of the°leer;dal bed by Subsection(a); (8) that the vendorhas Oren ono or more gifts described by Su beec (a);or (C)efa faulty relationship with a local government oftiaet. Form presided by;rot Exits Carneripion sew.et9tires.ste..r.tx.us Rwlsed t1+C40O15 Page 21 or24 APPENDIX E NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § STATE OF TEXAS § By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: Printed Name: Printed Name: Renee Malveaux Title: Operation Manager/Owner Company. Diamond Shine Building Service Date: 10/14/2024 SUBSCRIBED and sworn to before me the undersigned authority by 1 the c66,2Aeof, 2C13(w on behalf of said bidder. 1414 LE RANG ctit='i1 Notary Pub and for the P.f s`1^Watery Public. „n State of Texas g7 v r 4 comm.Expires 03-2 w1b27 NotEry{D 128559898 - - - - My commission expires: 03 6 4 Page 22 of 24 APPENDIX F • House Bill 89 Verification I, Renee Malveaux (Person name), the undersigned representative (hereafter referred to as 'Representative') of Diamond Shine'Building Service _(company or business name, hereafter referred to as°Business Entity), being an adult over the age of eighteen (18)years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port. Arthur; and 3. That Representative understands that the term "boycott Israel° is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action - made for ordinary business purposes. elly9KTURE OF RQ.1,7ZES ATIV SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this .M— day of o , 20 44 ai'�a tEHaNC3'ti'tiPRAM al °Notary Public,State of Texas Comm.Expires 03-a6.2027 ;iqo`�;` Notery ID 12855!19$ Notary Public Page 23 of 24 APPENDIX G SB 252 C APTER 2252 CERTIFICATION ],Renee Matveaux ;the undersigned an representative ofDiamond Shine Buiidinci,Service - (Company or Business Name) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252,Section 2252152 and.Section 2252.153,certify that the company named above is not listed on the webslte of the Comptroller of the.State of Texas concerning the listing of companies that are identified under Section 806_051,-Section 807.051 or Section 2253.153_ t further certify that should the above-named company enter into a contract that iS on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran,Sudan or any Foreign Terrorist Organization,I will immediately notify the City of Port Arthur Purchasing Department. Renee Matveaux Name of Company Representative(Print) Signature o.Company Representative I OFt4/2024 Date Page 24 of 24 • Janitorial Service Proposal Prepared for: COPA Location: Police Dept. 645 4th Street Port Arthur,TX 77640 Submitted By: Diamond Shine Building Service 549 4th Street STE. 211 Port Arthur, Texas 77640 Renee Malveaux Phone: (409) 365-9939 (409)292-5092 E-mail: renee@dshinetx.com www.diamondshinetexas.com eci� e tRpr� ce `�w�.� amorie■bt ,00m October 14, 2024 Diamond Shine Building Service . Police Dept. Janitorial Service Proposal General Diamond Shine Building Service agrees to provide all labor, supervision, material, and equipment necessary to ensure performance of specified cleaning service for the client.This shall include all services described in the clients written specifications. Experience Diamond Shine Building Service has been in business since March 2012. Although a young company, in the industry Diamond Shine Building Service is an accredited business with the Better Business Bureau and is a certified HUB vender by the State of Texas. Diamond Shine Building Service supervisors and team leaders have a combined experience of 60+years. Eric Malveaux (Owner) 25 years, Renee Malveaux (Operations Manager)15 years, Shaquirra Malveaux (Project Manager) 6 years, Sherabiah McDuffie (Field Supervisor) 8 years, Maria Cardenas (Facility Supervisors Team Leader) 30 years. Diamond Shine Building Service provides janitorial service, Healthcare EVS cleaning, Day Porters, floor maintenance, and/or carpet cleaning to the following;Texas Workforce Solutions (TWC), Federal Aviation Administration(FAA) Southwest Region(Beaumont), Port Arthur Health Department,The Armed Forces Recruiting Office,and other government entities as well as private companies in the Golden Triangle and surrounding ares. We have in the past provided janitorial services, floor maintenance,and/or carpet cleaning to the UTMB Orange Health Clinic, Port Arthur Transit Dept., Port Arthur Public Works Dept., and the Port Arthur Utilities Department. Pricing Special Services Requested Day Porter- Seven(7) days per week, 7am - 5pm Weekly Mat Svc.- Twelve (12) entrance mats Quarterly Window Cleaning'Svc.- Exterior windows *Municipal Court Carpet and Upholstery Cleaning -Quarterly Police Department Carpet Cleaning- Upon request Note:Special services above are included in the total price below. Janitorial Cleaning Service Program: Total Price: $5,723.00/mo. Diamond Shine Building Service Page 1 of 9 I References JANITORIAL SERVICES: 10/01/2018- Present City of Port Arthur Health Dept. -449 Austin Ave, Port Arthur, TX 77640 Judith Smith-Clinic Director (409) 983-8874 12/01/2016- Present City of Port Arthur Municipal Court-645 4th St. Port Arthur, TX 77640 Andetria Jones-Court Clerk (409) 983-8686 09/01/2015- Present Texas Workforce Solutions -4680 FM 365, Port Arthur, TX 77642 Melanie Goudeau - Facility Manager(409) 720-9190 12/01/2016- Present • City of Port Arthur Police Dept. 645 4th St. Port Arthur, TX 77640 Jermey Houston - Deputy Chief (409) 983-8632 12/01/2016- Present Texas Workforce Solutions -510 Park St. Suite 200 Beaumont, TX 77701 Mary Heymann - Executive Director (409) 839-8045 Conference/Offices- High and low dusting, vacuum, sweep, dust mop, damp mop, empty trash cans/shredders,disinfect phones, door handles, wipe horizontal surfaces with appropriate cleaners. Locker rooms/Restrooms- High and low dusting, clean/scour and disinfect sinks, all fixtures, toilets, toilet handles. urinals, urinal handles, hand rails, partitions, door handles, refill all dispensers, empty trash, sweep, and damp mop floors with appropriate cleaner. Entrance/Lobby/Kitchen- Clean glass entrances, high and low dusting, vacuum, sweep,dust mop, damp mop, clean/scour sinks, clean tables and counters, and empty trash. Diamond Shine Building Service Page 2 of 9 Project Management Plan Diamond Shine Building Service will provide the following to ensure required services by the client. •1.a.-At Diamond Shine Building Service, we prioritize providing top-notch quality service to our clients. We achieve this by ensuring that we have sufficient personnel and effective supervision. For the upcoming Jefferson County janitorial project, we will be staffing a maximum of 25 team members, who will be led by four team leaders and two field supervisors. Our team will work diligently to meet your expectations and deliver quality service.To ensure that we are meeting your needs, we will conduct monthly inspections and meetings with facility managers,where we can discuss any concerns or feedback you may have. Diamond Shine Building Service will provide adequate personnel and supervision to ensure on going quality service.Two(2) team member will be assigned to the facility under the supervision of one(1)team leader who will perform monthly inspections and meeting with facility manager to assure quality service is being provided. The two(2) team members will consist of two(2) day porters in a rotating shift.. 1.b.- Diamond Shine Building Service guarantees that the facility will be cleaned thoroughly and properly on each scheduled service day.We provide our team members with comprehensive training, necessary tools,support, a checklist of work specifications, and adequate supervision to ensure every task is performed effectively and efficiently. Diamond Shine Building Service will ensure the facility is properly and thoroughly cleaned each scheduled service day by providing our team member with training,tools, support, a check list of work specifications and adequate supervision needed to perform each task effectively and efficiently. 1.c.-To ensure success in their roles, the team members will receive comprehensive training over a period of four weeks at the assigned facility. During this time, the team leader and/or Operations Manager will work closely with them to help them become familiar with the floor plan and integrate a structured approach. The team members will be trained at the assigned facility for four(4)weeks by the team leader and/or the Operations Manager to assist them in familiarizing the floor plan and implementing a systematic approach. 1.d. -To ensure a smooth and efficient service delivery, we make it a priority to introduce the team assigned to a facility to the facility manager. This introduction commences with the Operations Manager,. followed by the team leader and team members. Furthermore, we provide a list of contact information for the Operations Manager and team leader to the facility manager. This makes it easier for the facility manager to communicate with the team and address any concerns that may arise during the service delivery.Prior to performing services the facility manager will be made aware of who will be assigned to the facility by proper introduction beginning with the Operations Manager, then the team leader and team members.A list of contact information for the team leader and Operations Manager will be provided to the facility manager. 1.e. -To ensure high-quality janitorial services, Diamond Shine Building Service will provide all the necessary equipment for the project.Our team will use janitorial carts, floor machines, carpet extractors, and disinfectant buckets, as well as color-coded microfiber cleaning rags,wet mops and handles, dust mops and handles,vacuums, brooms,dustpans, high dusters, putty knives, toilet brushes and holders. Additionally, our staff will wear gloves, masks, and safety goggles if required,to ensure their safety and the safety of everyone around them. Diamond Shine Building Service will provide the following janitorial equipment for the project;janitorial carts, floor machines, carpet extractors, disinfectant buckets, color code microfiber cleaning rags, wet mop buckets, wet mop handles, wet mops, dust mops, dust mop handles,vacuums, brooms, dustpans, high dusters, putty knifes, toilet brush and holder, gloves, masks and safety goggles (if needed). 1.g.- Diamond Shine Building Service's method of quality assurance is through providing proper tools, training, supervision, inspections, and most important communication with the facility manager, team leader and team members. Diamond Shtne Building Service Page 3 of 9 1.h. - Diamond Shine Building Service is committed to providing quality janitorial service that delivers a level of client satisfaction. We understand that each client has a different need, so we value communication with our clients. We implement this through random inspections, monthly meetings with our team leader and team members, and quarterly reports with the facility manager. 1.i. - If awarded the contract the first and foremost important part of the transition is to meet with the facility manager to better understand the needs and expectations of the facility. Diamond Shine Building Service anticipates it will take four(4) weeks to fully transition services. Week 1- Meet with facility manager and become familiarized with the facility's floor plans, needs and introduce the team leader and team members in training assigned to the facility. Week 2-Continued training, random inspections (by Operations Manager), and follow-up with team leader. Week 3-Continued training, random inspections (by Operations Manager), and follow-up with facility manager. Week 4-Continued training, random inspections (by Operations Manager), meet with facility manager, `team leader and team member to review and finalize transition. Overview: The facility will be divided into two(2) sections, Sectionl- Police Department and Section2- Municipal Court and Fire Department. Each section will have an assigned staff who will be responsible for maintaining that section according to the scope of work. Each section will be scheduled a cleaning time. Police Department 8arn-12pm (AM Shift) except on Sunday and Monday (8am-5pm). Fire Department and Municipal Court 2:pm-6:pm (PM Shift) except on Friday and Saturday (8am-5pm). The AM Shift will respond to any emergency call need in the Municipal Court/Fire Department and the PM Shift will respond to any emergency call needed in the Police Department. All detail cleaning for Sectionl will be done on Sundays and Mondays and Section2 will be done on Fridays and Saturdays to prevent disruptions during business hours. Prior to leaving the PM Shift(Section2) staff will visually scan Sectionl (PD) common areas (restrooms, kitchen, lobby and dispatch)and spot clean/touch-up if needed prior to leaving the facility. Diamond Shine Building Service Page 4 of 9 • Police Dept. Job Specifications Entrances Task Description Service Days Detail Dust-High And Low Areas Monthly Spot Clean All Walls, Light Switches And Doors 7 days/wk. Dust Mop Hard Surface Floors 7 days/wk. Damp Mop Hard Surface Floors- Use Appropriate Cleaner 7 days/wk. • Empty And Remove Trash 7 days/wk. Clean Both Sides Of Door Glass And Wipe Frames 7 days/wk. Vacuum Walk-Off Mats 7 days/wk. Lobbies Task Description Service Days Dust All Horizontal Surfaces Within Normal Reach 7 days/wk. Detail Dust-High And Low Areas Monthly Spot Clean All Walls,Light Switches And Doors 7 days/wk. Damp Wipe Horizontal Surfaces-Use Appropriate Cleaner 7 days/wk. Empty And Remove Trash, Replace Liner If Needed 7 days/wk. Dust Mop Hard Surface Floors 7 days/wk. Damp Mop Hard Surface Floors-Use Appropriate Cleaner 7 days/wk. Vacuum Walk-Off Mats 7 days/wk. Hallways Task Description Service Days Detail Dust-High And Low Areas Monthly Spot Clean All Walls, Light Switches And Doors 7 days/wk. Dust Mop Hard Surface Floors 7 days/wk. Damp Mop Hard Surface Floors-Use Appropriate Cleaner 7 days/wk. Vacuum Elevator Carpet,Clean And Polish Brightwork 7 days/wk. Clean Both Sides Of Door Glass And Wipe Frames 1 day/wk. Spot Clean Entrance Glass 6 days/wk. Dust/Wipe Fire Extinguishers 1 day/wk. Vacuum Walk-Off Mats 7 days/wk. Clean And Polish Drinking Fountains 7 days/wk. Diamond Shine Building Service Page 5 of 9 Offices Task Description Service Days Dust All Horizontal Surfaces Within Normal Reach 6 dayslwk. Detail Dust-High And Low Areas • Monthly Spot Clean All Walls,Light Switches And Doors 2 days/wk. Damp Wipe Horizontal Surfaces-Use Appropriate Cleaner 1 day/wk. Vacuum Or Brush Upholstered Furniture Monthly Clean And Disinfect Telephones 1 day/wk. Empty And Remove Trash.Replace Liner If Needed 7 days/wk. Spot Vacuum All Carpet 6 dayslwk. Spot Clean Carpet, i.e. Spills 1 day/wk. Detail Vacuum All Carpet • 1 day/wk. Detail Vacuum-Corners And Edges Monthly Dust Mop Hard Surface Floors 7 dayslwk. Spot Mop Stains And Spills Using Appropriate Cleaner 6 days/wk. Damp Mop Hard Surface Floors-Use Appropriate Cleaner 1 day/wk. Gym Task Description Service Days Dust All Horizontal Surfaces Within Norma'Reach 6 days/wk. Detail Dust-High And Low Areas Monthly Spot Clean All Walls, Light Switches And Doors 2 days/wk. Damp Wipe Horizontal Surfaces-Use Appropriate Cleaner 1 day/wk. Vacuum Or Brush Upholstered Furniture Monthly Clean And Disinfect Telephones 1 day/wk. Arrange Furniture 7 dayslwk. Empty And Remove Trash, Replace Liner If Needed 7 dayslwk. Spot Vacuum All Carpet 6 days/wk. Spot Clean Carpet,i.e.Spills 1 day/wk. Detail Vacuum All Carpet 1 day/wk. Detail Vacuum-Corners And Edges Monthly Diamond Shine Building Service Page 6 of g Detective Conf. Rm. Task Description Service Days Dust All Horizontal Surfaces Within Normal Reach 6 days/wk. Detail Dust-High And Low Areas Monthly Spot Clean All Walls, Light Switches And Doors 2 days/wk. - Damp Wipe Horizontal Surfaces-Use Appropriate Cleaner 1 day/wk. Vacuum Or Brush Upholstered Furniture Monthly Clean And Disinfect Telephones 1 day/wk. Arrange Furniture 7 days/wk. • Empty And Remove Trash, Replace Liner If Needed 7 days/wk. Dust Mop Hard Surface Floors 7 days/wk. Spot Mop Stains And Spills Using Appropriate Cleaner 6 days/wk. Damp Mop Hard Surface Floors- Use Appropriate Cleaner 1 day/wk. Dispatch Task Description Service Days Dust All Horizontal Surfaces Within Normal Reach 1 day/wk. Detail Dust-High And Low Areas • Monthly Spot Clean All Walls,Light Switches And-Doors 7 days/wk. Damp Wipe Horizontal Surfaces-Use Appropriate Cleaner 7 days/wk. Vacuum Or Brush Upholstered Furniture 1 day/wk. Clean And Disinfect Telephones 7 days/wk. Empty And Remove Trash, Replace Liner If Needed 7 days/wk. Dust Mop Hard Surface Floors • 7 days/wk. Damp Mop Hard Surface Floors- Use Appropriate Cleaner 7 days/wk. Empty Paper Shredder 7 days/wk. Lunchrooms Task Description Service Days Detail Dust-High And Low Areas _ Monthly Spot Clean Vending Machines,Walls And Light Switches 7 days/wk. Dust Mop Hard Surface Floors 7 days/wk. Damp Mop Hard Surface Floors-Use Appropriate Cleaner 7 days/wk. Damp Wipe All Lunchroom Tables 7 days/wk. Damp Wipe Counter Tops Using Appropriate Cleaner 7 days/wk. Clean Sinks Using Appropriate Cleaner 7 days/wk. Clean Coffee Machine/Station 7 days/wk. Vacuum Walk-Off Mats 7 days/wk. Damp Clean Exterior Of Microwave 7 days/wk. Diamond Shine Building Service Page 7 of 9 Empty And Remove Trash 7 days/wk. Clean Refrigerator, Empty Contents It Requested Monthly Patrol Conf. Rm. Task Description Service Days Dust All Horizontal Surfaces Within Normal Reach 6 days/wk. Detail Dust- High And Low Areas Monthly Spot Clean All Walls,Light Switches And Doors 2 dayswk. Damp Wipe Horizontal Surfaces-Use Appropriate Cleaner 1 day/wk. Vacuum Or Brush Upholstered Furniture Monthly Clean And Disinfect Telephones 1 day/wk. Arrange Furniture 7 days/wk. Empty And Remove Trash, Replace Liner If Needed 7 days/wk. Dust Mop Hard Surface Floors 7 days/wk. Spot Mop Stains And Spills Using Appropriate Cleaner 6 days/wk. Damp Mop Hard Surface Floors- Use Appropriate Cleaner 1 day/wk. Locker Rooms Task Description Service Days Wipe Clean Fronts And Tops Of Lockers 1 day/wk. Dust Mop Hard Surface Floors 7 days/wk. Damp Mop Hard Surface Floors-Use Appropriate Cleaner 7 days/wk. Clean And Disinfect Showers 7 days/wk. • Restrooms Task Description Service Days Empty Trash,Refill Supply Dispensers,Clean And Disinfect Restroom Fixtures,Clean Mirrors, Counters, Partitions And Chrome,Sweep And Mop Floor Using Appropriate Cleaner 7 days/wk' Stairwells Task Description Service Days Dust Stair Railings,Ledges And Spot Clean As needed Damp Mop Hard Surface Stairs Using Appropriate Cleaner 7 days/wk. Diamond Shine Building Service Page 8 of 9 Other Requirements Task Description Service Days Site Supervision 7 days/wk. Gather Supplies And Equipment For Shift 7 days/wk. Clean And Arrange Janitor Closet 7 days/wk. Prepare For The Next Day 7 days/wk. Turn Off Lights-Per Instructions 7 days/wk. Shut And Lock Doors,Set Alarm-Per instructions 7 days/wk. • Diamond Shine Building Service Page 9 of 9 APPENDIX JJE'T TER OF INTEREST R.FP—Janitorial Services for Police,Fire and Municipal Court Deadline: October 16,2024 The undersigned firm submits the following information (this RFP submittal) in response to the Request for Proposals(as amended by any Addenda), issued by the City of Port Arthur, TX(City) for Janitorial Services for Police, Fire and Municipal Court. Enclosed, and by this reference incorporated herein and made a part of this RFP,are the following: :• Completed RFP Letter of Interest Form—Appendix A Bid Sheet=Appendix B Completed Affidavit—Appendix C ':• Completed Conflict of Interest Form—Appendix D ❖ Non Collusion Affidavit—Appendix E ❖ Douse Bill 89 Verification—Appendix F :• Chapter 2252 Certification—Appendix 6 Firm understands that the City is not bound to select any firm for the final pre-qualified list and may reject any responses submitted. Firm also understands that all costs and expenses incurred by it in preparing this RFP and participating in this process will be borne solely by the firm, and that the required materials to be submitted will becomethe property of the City and will not be returned. Firm agrees that the City wilt not be responsible for any errors, omissions, inaccuracies, or incomplete statements in this RFP. Firm accepts all terms of the RFP submittal process by signing this letter of interest and malting the RFP submittal. This RFP shard be governed by and construed in all respects according to the laws of th.e State of Texas. Diamond Shine Bldg. Svc. Oct.07,2024 Firm Name Date Operations Manager/Owner rfithorizeri'S'igriztrire Title Renee Malveaux (409)365-9939 Name(please print) Telephone renee@dshinetxcom Email Page 17of24 APPENDIX CITY.OF,PORT ARTRUB,TEXAS BID SHEET BID FOR Janitorial Services for Police,Fire and.Municipal Court BID DUE DATE:October 16,2024 QTY UOM DESCRIPTION UNIT COST TOTAL COST` 12 Months Janitorial Services for Police, Fire and Municipal Court $ 5,723.00 $ .68,676.OD Diamond Shine Building Service 549 4tlt St. _ COMPANY NAME STREET ADDRESS ( NATU' - s s IbDER P.O.BOX Renee Maiveaux Port Arthur; TX. 77640 PRINT OR TYPE NAME CITY STATE ZIP Operftions Manager/Owner (409)365-9939 TITLE AREA CODE TELEPHONE NO reneeedshinetx.corn EMAIL FAX NO. Page 1.S of 24 APPENDIX C AFFIDAVIT All pages in Offeror's Responses containing statements, letters; etc., shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following. X I hereby certify that do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due, x I hereby certify that i.do have outstanding debts with the City of Port.Arthur and agree to. pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they • become due. x I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. Diamond Shine Building Sery ice 10/14/2024 -- Firm Name Date Operations M3nagedOwrIet -Authorized Signature Title Renee_Matveaux (409)365-9939 Name(please print) Telephone rertee@dshinetxcorn Email STATE: 14,xa s COUNTY: SUBSCRIBED AND SWORN to before me by the above named Pewee 2).\'L\veauy( on this the _ _ - day of OG-o\>2)( , 20._ 4.1Yl°1�7�i Le RANG I'M PRAM ' *ISi' fdotatvPubfit,State of Texas y. Cotnrt.Expiras(3-26-2e27 Notary Public Natery it) 128559898 RETURN THIS AFFIDAVIT AS PART OF Tli)BID PROPOSAL Page 19 of 24 ,i APPENDIX I) CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire retests changer made to the bw by 14.13.2,e.eith tog.,Regular Session. 1 OFFICE USE ONLY This qumborre tt Is being Pod In a000rdanoe with Chaster 1Td,local Govrnrrnxnt Code,by a vendor who 1 O ,8xatred has a business retarronship es tt.z. ntrd by Seem t76A04(i-e)vdth a Wel govanmarrrat entl y and the vendor meets caner ems under Sacden 174.000(a). Oy{err Pk qmaerriainl must be 9ed with eta records andn intst!ater of the local goverrreontal entity not later Ow the Tth business date alter the date the vendor becomes imam of lasts that(egtir e he statement to bo tied. See Simon t70.00ete.1),Locsf Government Code. A vendor corner an dfense g the vendor to soingfy Mims Sec don 17ba005.local GGvernrnerd Coda.Am :cdaent,under els soden is a mind er. Ia Nate of vendor who hose business relationship with focal governmental entity. Nf/A Check this box if you are filing ant update to a previously flied questionnaire.(The taro requires Mo ue ille anvpdeled completed questionnaire rib the epprr orlale Ming authority not later then the Tin business day after the date on which you became ate that the otigiredly filed raestioanooe was incorrickete of inaccurate) i Name of local government enter about whom the information is being disclosed. Nano aOfficer AI Describe each employment or other bnsfnt=reietianship With the local government officer,or family member of the • officer.as described by Secgon f78.003(aX2XA).Also describe any family relationship with the local government,officer. Complete subparts A and B for each employment or business retafronshfpdescribed.Attach addi2onaa pages to this Form CM as necessary. A 1s the local government officer or a Family puni ts4 01 the officer incelvlttg or Very to receive taxable income, other than investment income,horn the vendor? Yes �N 8. is the vendor receiving or Rely to receive taxable income,outer than kzvestment income,homer at the d'rection d tine focal government officer ore lenity member of the officer AND the taxable income is not received from the local gam men-le en• y? Oyes fiNo J Describe each employment or business relationship that the vendornamod in Section i mefnttirts with a corporation or other business entity with respect to which the local goventttteiit officer sec*s tar on officer or director,or holds an ownership interest of one percent or more. EDChocis box if the vendor hes glen the lace!government armor afamitp tub ne er of the offlear o ormare guile Chock this as did in Section 175.1XX(a)C2X(B).excluding gibs described in Se •176.G03ta-1). M4C0•1,-) :On ciZ02a Sicnoaare oiNtendor acing bIskteso vtth eta gotoramontia VC),dy i>O Form provided by Tem Ethics CCtngnixltan • wMrw.athics.state.tt.us Rafted 11 cS — CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with focal governmental entity Acomplate oapyof Chaplet Mai the Local Government Coda may be found at http-JMrvna rstatufes.logts.state+tx usl t7ocod_Gifttrn1LQ 17t3_Atnt,For easy ref?rence,below are some of the sections cited on This taint. loestGovome ntCodog 1176401(1.a):`Buvaressratnticeshfp'meamsace/traction between t'r000r moreparties based on ccra neml t tcthnty of c to)at the pa rtba The term dads net Include a connection based ore (A)a transaction that fa settles)/to rate or too regutatbn by a fedemi,seller or tort governmental ontityor an agency of a federal,state,or local governmontal entity (S) atansecttun conducted rea price and sut4oc1tot4ims avallabteto the gjbcor (C)apurccaseor toast of goods orservices horna person that Iechartered byasaa taw federafagerrcyand that Is subtlest to mortar sxartinagon by,and reporting to,That agency. LocetGovemmerit Code F 176.003{a)(2)(A)and MI: (a)A focal goverment officer shag 1!e a eontitotdisclosure sttameniwith respect to a tendarit. (2)the vend= (A)has anompfoyntentar other business relatIanshipwith the boat govern:rantofficerora tamly member of the officer tat resette in the abet or farndy member receiving taxable income,other than htaesttti ant Income.that exceeds$2,500&sing the 12-month period procodng thedate that the of`+ ar becomes aware that (i)aooatsactbetweenthelocalgov4rnmenfal°naryarfdmitorhasbeenerreWstat cr (1) 010 local gover rntenht onaty Is considering entering Into a torn:mot wr'th the (B)has given to tholowigavernnterttofficerara;arras'ymemberoftho&riceraroormoregit^a tat have an .+fie rabn of noose then$10O in the 12•nraatth period procedag 43 debt the dicer becomes aware that (1) aaarrtmce ber:non the local governmental ea*and vencbr Ms boon executed;or (ra� ate local governmental entity Is cartsau'ering sruerfng into a contract with the vender. Local Government Code f76 OO6[a1and 41 (a)Monde;obeli tileaaornp'etEd czarist of int-mstc iastioonaire if the vender Ns aaxcsies=relationship e,R,h a local gwrxrtrtrentnf*nay ore (1) has an errp;feyment or other business rebffonship with a local government officer of tat local gaverknTunat citaty;cra bungy member of the af;toar,d2scibedby S.,..1u,l t76.O03(aX2)(A): (2) has given a local governrwrn of ter cf that local governmental entity,era family member of the olIcar,ono ormotagU's vat the tlgregat'e value speciftod by Section t 7 SAQ3(a)(2)(S).excfradngany gift described by Secalan 176.033(a.I);or (3) Mae family ratationstip with a local government ekes'of tat local governmental entity. (o-1) The corn pletedconfrctetIrtterestques rmalremastbe Med with the appropriate records a t>intsanaor not later then tee seventh bustn=day after the Fad; (I) ttra(fate that the vend= (A) begins diser scions or migotiattoras to enter into a confran with the loofai gavernmonn1 *Wily;or (8)subrtebto focal geveasner:tale'MY anappfication,responsetoarequcst for p Is or bids.correspondence,or another'Agog ratted to a poeentIal contract with the fecal gaverrrrnaak I enti y;or (2) date the vendor becomes ewsre (A)of an employment or au'bushes relatlarship vrlgt a local gavcniment officer,or a rangy member of the ate described by Sasbsecdon(a); (B)that Me vendor hasgtven ono or mare gifts describod try Subsccdron(a);or (C)of a barity reiadoeshipwithalacaigovernmmento r. Far 9rorded by Twee"Cis Camerararce wow tteNics.obw.revs Ra+Aaad unarms Page 21 of 24 APPENDIX E NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § , § STATE OF TEXAS § By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section . 15.01, of seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same lime of business, nor has the signatory or anyone acting for the firm, • corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: , _C)___________ Printed Dame: ,o' Printed — Narne: Renee Matveaux Title: Operation ManagerIOwner Company: Diamond Shine Building Service Date: 10/14/2024 SUBSCRIBED and sworn to before me the undersigned authority by 1 theQ' 'of, M4 on behalf of said bidder. L ;4•:r;o LE RANG THI=a1;ti Notary Pub and for ttt a�- *�l \=N°tary f 'a "".` " State of Texas F'�;"Comm Expires 03.2 2 2027 ..w m, llote y fD 12855934$ - -  My commission expires: o31gfs ID7 I Pgc22f24 1 APPENDIX P House BM 89 Verification t, Renee Matveaux (Person name), the undersigned representative (hereafter referred to as "Representative°) of Diamond Shine Building Service (company or business name, hereafter referred to as°Business Entity),being an adult over the age of eighteen(18)years of age,after being duty sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port Arthur, and 3. That Representative understands that the term°boycott Israel' is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action - made for ordinary business purposes. e51ATURE OF PRES TIV SUBSCRIBED AND TO B n RE ME, the unde`s e a . on , 1 dayof a UG is �iit Z a 4 co.:-nb 03,2�2Q27 A" . ID i28S5±=.= Notary Public --� Page 23of/4 APPENDIX G SB 252 CHAPTER 2252 CERTIFICATION I,Renee Matveauc ,the undersigned an representative ofDiamortd Shine Building Service - (Company or Business Name) being an adult over the age of eighteen (18) years of age,pursuant to Texas Government Code, Chapter 2252,Section 2252152 and Section 2252.153,certify that the company named above is not listed on the website of the Comptroller of the Stateof Texas concerning the listing of companies that are identified under Section 805.051,Section 807.051 or Section 2253.153.1 further certify that should the above-named company enter into a contract that it on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran,Sudan or any Foreign Terrorist Organization,I will immediately notify the City of Port Arthur Purchasing Department Renee Malveaux Name of Company Representative(Print) St ature anYRepresentative >m p 10/14/2o24 Date Page 24 of24 _ w - I