HomeMy WebLinkAboutPR 24033: AWARD LIQUID SODIUM BISULFITE CONTRACT City of
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INTEROFFICE MEMORANDUM
Date: November 18, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 24033 —Award Liquid Sodium Bisulfite Contract
Introduction:
The intent of this Agenda Item is to seek City Council approval for the City Manager to renew the
contracts with Hawkins, Inc. of Roseville, Minnesota, and with INEOS Calabrian, Port Neches,
Texas, for the purchase of Liquid Sodium Bisulfite for the total combined not to exceed of
$135,000.00. The chemicals will be delivered as needed.
Background:
Liquid Sodium Bisulfite is used to de-chlorinate our WWTP effluent as a disinfectant in our
treatment process. Pursuant to Resolution 23-532, the City awarded contracts Hawkins, Inc. of
Roseville, Minnesota and INEOS Calabrian of Port Neches, Texas for the procurement of said
chemical for a one-year term,with the option to renew for an additional one-year period.
Utility Operation is satisfied with the service and would like to renew for one additional year.
Budget Impact:
The total combined not to exceed of$135,000.00 will be charged to the Water Utilities Account No.
410-10-225-5217-00-00-000, Treatment Chemicals.
Recommendation:
It is recommended that the City Council approve Proposed Resolution No. 24033, renewing the
contracts for Liquid Sodium Bisulfite for One-Year as discussed/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 24033
11/18/2024 CV
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO RENEW A ONE YEAR CONTRACT WITH HAWKINS,
INC. OF ROSEVILLE, MINNESOTA AND INEOS
CALABRIAN OF PORT NECHES, TEXAS, FOR THE
PURCHASE OF LIQUID SODIUM BISULFITE FOR THE
UTILITIES DEPARTMENT WITH A TOTAL COMBINED
TOTAL NOT TO EXCEED AMOUNT OF $135,000.00.
FUNDS ARE AVAILABLE IN UTILITIES ACCOUNT NO.
410-40-225-5217-00-00-000,TREATMENT CHEMICALS.
WHEREAS, the Utilities Department routinely utilizes Liquid Sodium Bisulfite to de-
chlorinate the effluent water from the City's Wastewater Treatment Plants; and
WHEREAS, pursuant to Resolution 23-532, the City awarded contracts Hawkins, Inc. of
Roseville, Minnesota and INEOS Calabrian of Port Neches, Texas for the procurement of said
chemical for a one-year term, with the option to renew for an additional one-year period; and
WHEREAS,Utility Operation is satisfied with the service and would like to renew for one
additional year.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and
THAT, the City Council hereby authorized the City Manager to renew contracts with
Hawkins, Inc. of Roseville,Minnesota(Exhibit"B") and INEOS Calabrian of Port Neches, Texas
(Exhibit"C"), with a total combined amount not to exceed $135,000.00; and
THAT, the contracts shall be for a one-year period, with funding available in the Water
Utilities Account Number 410-40-225-5217-00-00-000, Treatment Chemicals; and
THAT a copy of the caption of this resolution is spread upon the minutes of the City
Council.
PR No. 24033
11/18/2024 CV
Page 2 of 3
READ, ADOPTED, AND APPROVED THIS day of , 2024
at a Regular Meeting of the City Council of the City of Port Arthur,Texas,by the following vote:
•
Ayes: Mayor
Councilmembers:
Noes:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED A • • S ' ►i •
Roxann Pais Cotroneo
City Attorney
APPROVED FOR ADMINISTRATION:
16L9
Ronald Burton, CPM Calvin Matthews, P.E.
City Manager I. Water Utilities Director
PR No. 24033
11/18/2024 CV
Page 3 of 3
APPROVED AS TO AVAILABILITY OF
FUNDS:
• 1 ' / !, . Cam •:
Lyn Boswell, MA, ICMA-CM Clifton 1 illiams, CPPB
Finance Director Purchasing Manager
Exhibit "A"
PURCHASING CONTRACT
AGREEMENT
THIS AGREEMENT is made this the of , 2024,
by and between an individual, firm partnership or corporation, Hawkins, Inc of
Roseville, Minnesota, hereinafter called "Vendor", and the City of Port Arthur, a
municipal corporation organized under the laws of the State of Texas, hereinafter
called the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms,
conditions and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be for one-year, beginning January 1,
2025 and ending December 31, 2025. The City can terminate this contract at its
convenience which includes, but not limited to, funding not being available in any
budget cycle with ten (10) days written notice.
2. The Vendor will provide Liquid Sodium Bisulfite, as delineated and
submitted in their bid on November 10, 2023.
3. During the term of this Contract, the Vendor will furnish all of the
materials and supplies, as stated in the advertised bid specifications, described as:
Liquid Sodium Bisulfite
4. The Vendor agrees to deliver all materials on an as-needed basis
during the term of this contract, $2.80/qal for 1,500 gallon loads as shown in the Bid
schedule.
5. The term "Contract Documents" means and includes the following:
A. Agreement
B. Specifications*
C. Notice to Proceed*
D. Bid*
*These items were attached to the original contract. This agreement is only
included in the renewal.
6. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of which
shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2024.
WITNESS: VENDOR:
HAWKINS, INC.
By:
(print name and title)
SIGNED AND AGREED to on the day of , 2024.
WITNESS: OWNER:
CITY OF PORT ARTHUR
By:
Sherri Bellard Ronald Burton, CPM
City Secretary City Manager
Exhibit "B"
PURCHASING CONTRACT
AGREEMENT
THIS AGREEMENT is made this the of , 2024,
by and between an individual, firm partnership or corporation, Ineos Calabrian of
Port Neches, Texas, hereinafter called "Vendor", and the City of Port Arthur, a
municipal corporation organized under the laws of the State of Texas, hereinafter
called the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms,
conditions and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be for one-year, beginning January 1,
2025 and ending December 31, 2025. The City can terminate this contract at its
convenience which includes, but not limited to, funding not being available in any
budget cycle with ten (10) days written notice.
2. The Vendor will provide Liquid Sodium Bisulfite, as delineated and
submitted in their bid on November 6, 2023.
3. During the term of this Contract, the Vendor will furnish all of the
materials and supplies, as stated in the advertised bid specifications, described as:
Liquid Sodium Bisulfite
4. The Vendor agrees to deliver all materials on an as-needed basis
during the term of this contract, for a bid price of$2.38/qal. for 3,000 gallon loads,
as shown in the Bid schedule.
5. The term "Contract Documents" means and includes the following:
A. Agreement
B. Specifications*
C. Notice to Proceed*
D. Bid*
*The item were attached to the original contract. This agreement is only
included in the renewal.
6. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of which
shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2024.
WITNESS: VENDOR:
INEOS CALABRIAN
By:
(print name and title)
SIGNED AND AGREED to on the day of , 2024.
4
WITNESS: OWNER:
CITY OF PORT ARTHUR
By:
Sherri Bellard Ronald Burton, CPM
City Secretary City Manager
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