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Home My WebLink AboutPR 24041: CHANGE ORDER NO. 1 FOR ATLANTA WATER LINE IMPROVEMNT PROJECT orr rthur Teas INTEROFFICE MEMORANDUM Date: November 20, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR No. 24041 —Change Order No. 1 for Atlanta Water Line Improvement Project Introduction: This Agenda Item is to seek the City Council's approval for Change Order No. 1 for the Atlanta Water Line Improvement Project with Global Drilling Inc. of Winnie, Texas. Background: The 16" Atlanta water line from 19th Street to 4th Street is the main water supply line for the downtown area of Port Arthur. Based on the work orders and the residents' concerns, the water line condition urgently needs rehabilitation. Arceneaux Wilson & Cole Engineer firm (AWC) provides professional services to design and construct a 20" water line replacement for the project. Resolution No. 24-021 awarded the project to Global Drilling Inc. of Winnie, Texas, for $2,377,477.00, and Arceneaux Wilson& Cole Engineer firm(AWC) of Port Arthur, Texas, via Resolution No. 23-464, is the project engineer and construction manager. The existing 16-inch water line is currently experiencing multiple leaks due to joint separation and deteriorated pipe material. To avoid further damage to the existing water line during construction which will result in water services interruptions and to lessen disturbances and avoid blocking large sections of the road for residents in the area, the City has requested the Contractor utilize directional drilling trenchless technology to install 4,578 ft of 20-inch water line. To better accommodate this construction plan,the City has also elected to delete the main line valves on the 20-inch water line. Arceneaux Wilson& Cole Engineer firm (AWC), along with City staff, is recommending Change Order No. 1 for the Atlanta Water Line Improvement project to make the aforementioned changes. Change Order No. 1 is also extending the duration of the contract time by 90 days to a new total contract time of 270 days. "Remember,we are here to serve the Citizens of Port Arthur" City o% or! rthur Budget Impact: The initial contract amount was $2,377.477.00 Change Order No. 1 will increase the contract amount by $234,163.00 to the new total contract amount of$2,611,640.00. Funding is available in Capital Improvement Projects Account No. 405-40-000-8516-00-00- 000,Project No. WS0019-CON. Recommendation: It is recommended that City Council approve Proposed Resolution No.24041 to approve Change Order No. 1 for the Atlanta Water Line Improvement project as discussed and/or outlined above. "Remember,we are here to serve the Citizens of Port Arthur" PR No. 24041 11/12/24 cm Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE ATLANTA WATERLINE IMPROVEMENT PROJECT WITH GLOBAL DRILLING INC. OF WINNIE, TEXAS, INCREASING THE CONTRACT AMOUNT BY $234,163.00 TO THE NEW TOTAL CONTRACT AMOUNT OF $2,611,640.00 WITH EXTENDED CONTRACT TIME OF 90 DAYS TO THE NEW TOTAL CONTRACT TIME OF 270 DAYS; FUNDS ARE AVAILABLE IN CAPITAL IMPROVEMENT PROJECTS ACCOUNT NO. 405-40- 000-8516-00-00-000, PROJECT NO. WS-0019 CON. WHEREAS, pursuant to Resolution No. 24-021, the Atlanta Water Line Improvement Project was awarded to Global Drilling Inc. of Winnie, Texas, with a total projected budgetary amount of$2,377,477.00; and, WHEREAS, pursuant to Resolution No. 23-464, Arceneaux Wilson& Cole Engineering Firm (AWC) of Port Arthur, Texas, was hired as Design and Construction Engineer to oversee the project; and, WHEREAS, the existing 16-inch water line is currently experiencing multiple leaks due to joint separation and deteriorated pipe material, and therefore, to avoid further damage to the existing water line during construction which will result in water services interruptions and to lessen disturbances to residents in the area, the City has requested the Contractor utilize directional drilling trenchless technology instead of open trench installation to install, 4,578 ft of 20-inch water line which will also require the removal of main line valves on the 20-inch water line; and, WHEREAS, Arceneaux Wilson & Cole Engineering Firm (AWC) proposed Change Order No. 1 (EXHIBIT"A")to install using directional drilling trenchless technology, increasing the contract amount by $234,163.00 to the new total contract amount of $2,611,640.00 with extended contract time of 90 days to the new total contract time of 270 days. PR No. 24041 11/12/24 cm Page 2 of 3 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Council hereby approves and authorizes the City Manager execute Change Order No. 1 (EXHIBIT "A") to increase the amount by $234,163.00 to the new total contract amount of $2,611,640.00 and extending the contract time by 90 days to the new total contract time of 270 days; and, THAT, the funding is available in Capital Improvement Projects Account No. 405-40- 000-8516-00-00-000, Project No. WS-0019; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of , 2024, AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Councilmembers: NOES: Thurman Bill Bartie Mayor PR No. 24041 11/12/24 cm Page 3 of 3 ATTEST: APPROVED Sherri Bellard Roxann Pais Cotroneo City Secretary City Attorney APPROV diaOR ADMINISTRATION: ittopp- Ronald B7 n, ►e;� City Mana alvin Matthews, P.E. Water Utilities Director APPROVED AS TO FUND AVAILABILITY: Lynda(Lyn) Boswell, MA, ICMA- M Finance Director /; L[JL Clifto , E. Williams Jr., CPPB Purchasing Manager EXHIBIT "A" (CHANGE ORDER NO. 1) .11111k .11110 .. ARCENEA UX WILSON&COLE engineering I surveying I olonrnng November 14, 2024 Mr. Calvin Matthews, P.E. City of Port Arthur Director of Water Utilities 444 4th Street Port Arthur, Texas 77640 RE: Proposal For Change Order No. 01 for A TLANTA WATER LINE IMPROVEMENTS AWC Job No. CPA-1160 Mr. Matthews: Attached is Change Order No. 1 for the Atlanta Water Line Improvements project. This change order is to increase the contract amount by $234,163.00 and extend the original contract time by 90 calendar days. The City has requested the Contractor utilize the directional drilling trenchless technology to install the entirety of the project's base bid and additive alternate bid 20-inch water line along Atlanta Avenue. This is due to the condition of the existing 20-inch water line and the potential of an open trench construction inflicting further damage to the existing pipe. The existing 16-inch water line is currently experiencing multiple leaks due to joint separation and deteriorated pipe material. Doing this allows the Contractor to maintain the ability for vehicular travel along Atlanta Avenue, without having to shut down large sections of roadway for the water line construction. Utilizing directional drilling also allows for the 20-inch water line to be constructed with minimal impedance on the adjacent homeowner's compared to what would be experienced with open trench installation. In order to maximize the directional drilling process, the City has also elected to delete main line valves on the 20-inch water line. This allows for longer sections of 20-inch water line to be installed within a single directional 409.724.7888 3120 Central Mall Drive Port Arthur,TX 77642 Engineering Surveying awceng.com F-16194 10194049 st, drill pipe pull. The Contractor has also experienced a longer than normal lead time for the manufacturing of the remaining 20-inch gate valves in the project. The City and Engineer have reviewed the proposed changes and agree it is within the budget and scope as requested. This change order will extend the original contract time by 90 calendar days and increase the original contract amount by $234,163.00. We recommend that the City of Port Arthur authorize this change order to the contract as submitted. We have attached Change Order No. 1 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. ARCENEAUX WILSON&COLELLC TEXAS REGISTERED ENGI EER/NG FIRM F-16194 Keith Zotzky, P.E., C Vice President of Engineering Services Attached. Change Order#01 I ARCENEAUX WILSON&COLE CHANGE ORDER NO. 1 DATE: November 13, 2024 JOB NO.: CPA-1160 AGREEMENT DATE: May 20, 2024 NAME OF PROJECT: Atlanta Water Line Improvements OWNER: CITY of PORT ARTHUR CONTRACTOR: GLOBAL DRILLING The following changes are hereby made to the CONTRACT DOCUMENTS: 4. Deduct 143 LF 20" HDPE DR11 (DIPS) in Steel Casing at $590/LF. ($84,370.00) 5. Add 2,800 LF 20" HDPE DR11 (DIPS) Trenchless Installation at $250/LF. ($700,000.00) 6. Deduct 2,657 LF 20" HDPE DR11 (DIPS) Installation in Trench at $121/LF. ($321,497.00) 13. Deduct 10 EA 20" Gate Valve & Box at $20,000/EA. ($200,000.00) Al. Add 1,778 LF 20" HDPE DR11 (DIPS) Trenchless Installation at $260/LF. ($462,280.00) A2. Deduct 1,778 LF 20" HDPE DR11 (DIPS) Installation in Trench at $125/LF. ($222,250.00) A8. Deduct 5 EA 20" Gate Valve & Box at $20,000/EA. ($100,000.00) TOTAL $234,163.00 CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $2,377,477.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $2,377,477.00 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] by: $234,163.00 The new CONTRACT PRICE, including this CHANGE ORDER, will be $2,611,640.00 4 4 4 4 1 of 2 0 M CHANGE ORDER NO. 1 ♦_ awc November 13, 2024 trjrJob No. CPA-1160 ARCENEAUX WILSON&COLE engineering!surveying planr^ CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 180 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 0 Calendar Days CURRENT DATE OF COMPLETION: November 17, 2024 CONTRACT TIME due to this CHANGE ORDER will be increased by 90 Calendar Days The New DATE OF COMPLETION: February 15, 2025 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENEAUX V SON.& COLE LLC (CONTRACTOR, OFFICER OR OWNER) GLOBAL DRILLING ACCEPTED BY: CITY of PORT ARTHUR I I 2of2