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HomeMy WebLinkAboutPR 24020: PAYMENT OF PAST-DUE INVOICES TO AMERICAN AMAT &TIMBER CO., FOR THE LANDFILL DIVISION City of o r t rthur www.Po rtArth u rTx.gov INTEROFFICE MEMORANDUM Date: November 19,2024 To: The Honorable Mayor and City Council Through: Ronald Burton,CPM,City Manager From: Flozelle C. Roberts,EIT,MEng,MBA,CPM,Public Works Director RE: P.R.No. 24020: Authorizing the Payment of Past-Due Invoices to American Mat& Timber Co. of Houston,Texas for the Landfill Division Introduction: This Agenda Item seeks the City Council's authorization for the City Manager to pay the past-due invoices to American Mat & Timber Co. of Houston, Texas, for the rental of construction laminated mats for the Landfill for$48,385.00. Background: The Texas Commission on Environmental Quality (TCEQ) and the Texas Department of Transportation (TxDOT)require the City of Port Arthur's Landfill to remove all debris tracked onto Highway 73 from the Landfill. The dirt project brought a heavy flow of dump trucks delivering dirt to the landfill. Fifty-six(56) laminated construction mats were ordered to prevent the tracking of debris onto Highway 73. Weeks after the project started, TxDOT contacted the Landfill about the continued tracking of debris and mud onto Highway 73. An additional eighty(80)mats were ordered to keep up with the incoming trucks from the dirt project,alleviate the debris and mud from the highway,and maintain compliance. Budget Impact: Funds are available in the FY24-25 Landfill's Equipment Rental Account,403-50-320-5402-00-00-000. Recommendation: It is recommended that the City of Port Arthur's City Council approve PR number 24020 authorizing the payment of past-due invoices for laminated construction mat rental to American Mat & Timber Co. for $48,385.00. Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 C:\Users\gthibodeaux\Documents\AmericanMatMemo.docx PR 24020 11/19/2024 jam Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING PAYMENT OF PAST-DUE INVOICES TO AMERICAN MAT & TIMBER CO. OF HOUSTON, TEXAS, FOR THE RENTAL OF LAMINATED CONSTRUCTION MATS FOR THE CITY OF PORT ARTHUR'S LANDFILL FOR $48,385.00. FUNDS ARE AVAILABLE IN FY24-25 THE PUBLIC WORKS DEPARTMENT LANDFILL DIVISION — EQUIPMENT RENTAL ACCOUNT NUMBER 403-50-320-5402-00-00-000. WHEREAS, the Texas Commission on Environmental Quality (TCEQ) and the Texas Department of Transportation (TxDOT) require the City of Port Arthur's Landfill to remove all debris tracked onto Highway 73 from the Landfill; and, WHEREAS, the dirt work project impacted the volume of traffic going into and out of the landfill, resulting in the tracking of debris onto the highway; and, WHEREAS, fifty-six (56) laminated construction mats were ordered to prevent the debris tracking onto Highway 73; and, WHEREAS, weeks after the project started, TxDOT contacted the Landfill about the continued tracking of debris and mud onto Highway 73; and, WHEREAS, an additional eighty (80) mats were ordered to keep up with the incoming trucks from the dirt project, alleviate the debris and mud from the highway, and maintain compliance with the Landfill's site operating plan; and, WHEREAS, American Mat &Timber Co. provided the adequate mats required for work performed; now, therefore; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, PR 24020 11/19/2024 jam Page 2 of 3 THAT, the City Council of the City of Port Arthur hereby authorizes the City Manager to pay the past-due invoices to American Mat & Timber of Houston, Texas, for the rental of construction laminated mats for the Landfill for $48,385.00, as delineated in Exhibit A; and, THAT, funding is available in FY24-25 Public Works Landfill Equipment Rental Account no. 403-50-320- 5402-00-00-000; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of A.D. 2024 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman Bill Bartle Mayor Attest: Sherri Bellard, TRMC City Secretary PR 24020 11/19/2024 jam Page 3 of 3 APPROVED AS TO FORM: Roxann Pais Cotroneo, Esq. City Attorney APPROVED FOR ADMINISTRATION: Qc, it. 3 Ronald Burton, CPM0 ) rij City Manager elle C. oberts, EIT, E g, MBA, CPM Director o ublic Works APPROVED AS TO AVAILABILITY OF FUNDS: ((JO &4 /-e-tte Lynda oswell, ICMA-CM, MA Director of Finance Clifton E. illiams, Jr., CPPB Purchasing Manager Exhibit A Statement -v © m PO Box 266839 Date cy MAT &TIMBER 3/6/2024 Phone(713)645-0694 Account#8732 CITY OF PORT ARTHUR PO BOX 1089 PORT ARTHUR,TX 77641-1089 USA ap@portarthurtx.gov Amount Due Amount Enc. Please note,any recent payments may not be reflected on this statement. $48,385.00 Date Transaction Amount Balance 04/30/2023 INV#18587.Due 05/30/2023.Orig.Amount$6,340.00.20-0005059 6,340.00 6,340.00 06/05/2023 INV#18589.Due 07/05/2023.Orig.Amount$5,040.00.20-0005059 5,040.00 11,380.00 06/13/2023 INV#18590.Due 07/13/2023.Orig.Amount$5,040.00.20-0005059 5,040.00 16,420.00 06/30/2023 INV#18584.Due 07/30/2023.Orig.Amount$7,200.00.20-0005154 7,200.00 23,620.00 07/31/2023 INV#18585.Due 08/30/2023.Orig.Amount$7,200.00.20-0005154 7,200.00 30,820.00 09/30/2023 INV#18862.Due 10/30/2023.Orig.Amount$5,040.00.20-0005059 5,040.00 35,860.00 09/30/2023 INV#18863.Due 10/30/2023.Orig.Amount$7,200.00.20-0005154 7,200.00 43,060.00 10/18/2023 INV#19002.Due 11/17/2023.Orig.Amount$2,100.00.20-0005154 2,100.00 45,160.00 10/31/2023 INV#19246.Due 11/30/2023.Orig.Amount$1,300.00.20-0005059 1,300.00 46,460.00 10/31/2023 INV#19247.Due 11/30/2023.Orig.Amount$1,925.00.20-0005154 1,925.00 48,385.00 CURRENT 1-30 DAYS PAST 31-60 DAYS PAST 61-90 DAYS PAST OVER 90 DAYS Amount Due DUE DUE DUE PAST DUE 0.00 0.00 0.00 0.00 48,385.00 $48,385.00 If you have any questions,please contact our office at(713)645-0694,or email: ar@amtmat.com We Sincerely Appreciate the Opportunity to Serve You!