HomeMy WebLinkAboutPO 7300: AMENDING THE CITY OF PORT ARTHUR BUDGET FOR THE FISCAL YEAR 10/1/2024 AND ENDING 9/30/2025 INCREASING CAPITAL RESERVE FUND BY $734,261.00 AND CAPITAL IMPROVEMENT BY $879,606.00 C(tti of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: 12/2/2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Lynda"Lyn" Boswell, M.A., ICMA-CM, Finance Director
RE: P.O. 7300—FY24-25 Budget Amendment No. 04
Introduction:
A budget amendment is requested to increase appropriations in the Capital Reserve Fund(625)
due to prior year encumbrances and in the Capital Improvement Fund(307)due to change orders
and prior year encumbrance.
Background:
The FY 24-25 budget was approved on September 24,2024 by Ordinance No. 24-50. This is the
4th Amendment. Budget Amendment 1 passed on October 7, 2024 as Ordinance No. 24-56.
Budget Amendment 2 passed on November 6, 2024 as Ordinance No. 24-63. Budget
Amendment 3 passed on December 3, 2024 as Ordinance No. 24-68.
The Capital Reserve Fund has prior-year encumbrances approved under Resolution 24-024 and
Resolution 22-553. Additionally, the Capital Improvement Fund has pending change orders
awaiting approval via P.R. No. 23779, 24059, 24045, and 23977. The proposed Budget
Amendment 4 will increase appropriations to address these funding requirements.
Budget Impact:
Increased appropriations in the Capital Reserved Fund by $734,261 and the Capital
Improvement Fund by $879,606.
Recommendation:
It is recommended that the City Council approve Proposed Ordinance 7300 to amend the budget
as discussed/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. O. 7300
12/09/2024 EJ
Page 1 of 3
ORDINANCE NO.
AN APPROPRIATION ORDINANCE AMENDING THE
CITY OF PORT ARTHUR BUDGET FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2024 AND ENDING
SEPTEMBER 30,2025,INCREASING CAPITAL RESERVE
FUND BY $734,261 AND CAPITAL IMPROVEMENT BY
$879,606.
WHEREAS, in accordance with Article XII, Section 2, of the City Charter, the Director of
Finance ensures that budget appropriations are not exceeded; and
WHEREAS, the City Council may make budget amendments for municipal purposes under
Section 102.010 under the Texas Local Government Code; and
WHEREAS, on September 24, 2024, the City Council approved and adopted Ordinance 24-50,
which appropriated the 2024-2025 budget; and
WHEREAS, on October 24, 2024, the City Council approved and adopted Ordinance 24-56,
which amended the appropriation of the 2024-2025 budget; and
WHEREAS, on November 6, 2024, the City Council approved and adopted Ordinance 24-63,
which amended the appropriation of the 2024-2025 budget; and
WHEREAS, on December 3, 2024, the City Council approved and adopted Ordinance 24-68,
which amended the appropriation of the 2024-2025 budget; and
WHEREAS, there are additional expenses associated with prior year encumbrances for the
Capital Reserve Fund (625), while the Capital Improvement Fund (307) has pending change orders or
Prior Year restricted awaiting approval via P.R. No. 23779, P.R. No. 24059, P.R. No. 24045, and P.R.
No. 23977; and
WHEREAS, increasing appropriations to the Capital Reserve Fund (625) and Capital
Improvement Fund (307) will provide the necessary funds in the FY 2024-2025 budget to address the
funding requirements; and
P. O. 7300
12/09/2024 EJ
Page 2 of 3
WHEREAS,the attachment in Exhibit A defines the increased expenditures and provides further
clarification.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the following Fund's Budget be increased as shown:
Fund Description Fund Amount
Capital Reserve 625 734,261
Capital Improvement 307 879,606
Section 3. That Section 4 of Ordinance 24-50 is amended to read:
That there be and is hereby appropriated the sum of, Seven Million Nine Hundred Twenty-Eight
Thousand Two Hundred Forty Dollars ($7,928,240) for the Capital Reserve Fund and Seventy-One
Million Four Hundred Seventy Three Thousand Four Hundred Dollars ($71,473,400) for Capital
Improvement Fund.
Original Amendment Amendment Revised
Budget 02 04 Budget
Capital Reserve Fund 7,193,979 0.00 734,261 7,928,240
Capital Improvement Fund 68,630,076 1,963,718 879,606 71,473,400
Original Budget 75,824,055 1,963,718 1.613,867 79,401,640
Appropriation
Section 4. That a copy of the caption of this Ordinance be spread upon the minutes of the City
Council.
Section 5. That this Ordinance shall be effective immediately.
P. O. 7300
12/09/2024 EJ
Page 3 of 3
READ,ADOPTED,AND APPROVED,this day of ,2024, AD, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard, TMRC
City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo,
City Attorney
APPROVEtADMINISTRATION:
tp
Ronald Burto►"C'M
City M - _er
teildj Lord4 B03 twc,1/
Lynda"Lyn" Boswell, M.A., ICMA-CM
Director of Finance
Exhibit "A"
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Exhibit"A" Page 2
Original Amended Amended Revised Budget
Budget Budget No. 02 Budget No. 04 Appropriation
Capital Reserve 7,193,979 - 734,261 7,928,240
Capital Improvement 68,630,076 1,963,718 879,606 71,473,400
Original Budget Appropriation 75,824,055 1,963,718 1,613,867 79,401,640