HomeMy WebLinkAboutPR 24040: RENEWAL OF DEPARTMENT OF ARMY LICENSE, WATERLINE EASEMENT, THE SABINE NECHES WATERWAY, PORT ARTHUR CANAL, JEFFERSON COUNTY, TEXAS City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: November 21,2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR No. 24040—Renewal of Department of Army License No. DACW64-2-75-3, a
waterline easement over, across, in, and upon the Sabine Neches Waterway, Port
Arthur canal, Jefferson county, Texas
Introduction:
The intent of this Agenda Item is to seek City Council's approval for the City Manager to renew
Department of Army License No.DACW64-2-75-3,a waterline easement for the Sabine-Neches
Waterway, Port Arthur Canal.
Background:
The City of Port Arthur entered into a 50-year license agreement with the Department of the
Army. In 1975,the Secretary of the Army granted License No. DACW64-2-75-3 to the City for
an easement for a right of way for the installation and operation of two (2) ten-inch (10) water
lines, over and across, in and upon land located within the Sabine-Neches Waterway and Port
Arthur Canal
The license was originally granted for a term of fifty(50) years and will expire on February 10,
2025. It is recommended that the license be renewed for an additional forty (40) year period to
maintain said easement.
Budget Impact:
This amendment will have no budgetary impact at this time.
Recommendation:
It is recommended that City Council approve PR 24040, pertaining to the Department of the
Army License No. DACW64-2-75-3 as described/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 24040
11/21/2024 cm
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO RENEW DEPARTMENT OF THE ARMY LICENSE NO.
DACW64-2-75-3, PERTAINING TO A WATERLINE
EASEMENT OVER,ACROSS,IN,AND UPON THE SABINE-
NECHES WATERWAY, PORT ARTHUR CANAL,
JEFFERSON COUNTY, TEXAS
WHEREAS, in 1975, the Secretary of the Army, under the Authority of Title 10, United
States Code, Section 2669, granted the City of Port Arthur License No. DACW64-2-75-3 for an
easement for a right of way for the installation and operation of two (2)ten-inch(10)water lines,
over and across, in and upon land located within the Sabine-Neches Waterway and Port Arthur
Canal; and,
WHEREAS, the license, attached hereto as Exhibit "A" was originally issued for a fifty
(50)-year term, and is set to expire on February 10, 2025; and,
WHEREAS, it is recommended that the license be renewed for an additional forty (40)
year period to maintain said easement.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Council hereby authorizes and directs the City Manager to initiate
procedures to renew and execute License No. DACW64-2-75-3, as delineated in Exhibit"B", for
a term of forty(40)years, for the purpose of maintaining the existing water lines(i.e.,two 10-inch
water lines)on property owned by the United States,over and across the Sabine-Neches Waterway
and Port Arthur Canal.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P.R. No. 24040
11/21/2024 cm
READ, ADOPTED, AND APPROVED THIS day of , 2024 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor •
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Roxann Pais Cotroneo
City Secretary City Attorney
i
P.R. No. 24040
11/21/2024 cm
APPROVED FOR ADMINISTRATION:
f----:A.....1 l
. 440 , .
Ronald Burton, CPM 2 Calvin atthews, P. .
City Manager C Director of Water Utilities
APPROVED AS FOR AVAILABILITY OF FUNDS:
1% al- Ldicc:
Lyn a(Lyn) Boswell, MA, ICMA-CM Clifton . Williams, Jr., CPPB
Director of Finance Purchasing Manager
R , a.t OLIO
EXHIBIT A
(Department of the Army Document)
DEPARTMENT OF THE ARMY
e.c7, 1 r/-7,-1,\ U.S.ARMY CORPS OF ENGINEERS,GALVESTON DISTRICT
2000 FORT POINT RD
4' ' GALVESTON,TEXAS 77550
4G y .R/ F/
s/%1 LC5 pF P'
SUBJECT: Expiration of Real Estate Instrument; Sabine-Neches Waterway, Port Arthur Canal,
Jefferson County, Texas; DACW64-2-75-3
Ronald Burton
City Manager
City of Port Arthur
444 4th Street
Port Arthur, Texas 77640
Dear Mr. Burton:
You are receiving this letter because our records indicate the above instrument will soon
expire. Enclosed is the instrument which was issued for a maximum term of fifty (50) years will
expire on February 10, 2025. Please advise this office, in writing, if there is a continued
requirement to renew or terminate this instrument.
To initiate procedures to renew this instrument please complete the enclosed Form SWG-
RE 701 i to update the signatory and certifying officer. In the remarks section of the form, please
reference DACW64-2-75-3 all other changes in instrument and email to
SWG-RE@usace.army.mil.
If your organization no longer requires the activity stated in the instrument, please provide
name of organization, point of contact and phone number for the current owner.
Please respond within 30 days of receipt of this letter of your intention. If you need further
assistance, please contact Realty Specialist Dana Schirato (409) 766-3871 or email
Dana.M.Schirato@usace.army.mil.
Sincerely,
BLAKE.ELIZ BLAKE.E Digitally signedLIZABETH by
.
ABETH.ANN.ANN.1131570968
1131570968 Date:07:34:48 2024.1-05000.23'
Team Lead
Lead Realty Specialist
Management and Disposal Branch
Enclosure
DEPARTMENT OF THE ARt.. I
EASEMENT FOR RIGHT OF WAY
(PIPELINE)
SABINE NECHES CANAL PROJECT, TEXAS
ON
DACW64-2-75-3
THE SECRETARY OF THE ARMY,under and by virtue of the authority vested in him by
Title 10, United States Code, Section 2669,hereby grants to
The City of Port Arthur
P . 0 . Box 1089
Port Arthur, TX 77640
hereinafter designated as the grantee,for a period not exceeding fifty
( 50 ) years from the date hereof,an easement fora right of way for the installation
and operation of two (2) ten inch (10) water lines
over, across, in, and upon land under the control of the Secretary of the Army at the location
shown in red on Exhibit "A
attached hereto and made a part hereof,and described as follows:
Being a fifty (50) foot easement across the Sabine-Neches
Canal and the U. S . Army Corps of Engineers Reservation,
located on Pleasure Island, lying twenty-five (25) feet on
either side of the following described centerline :
Commencing at a point at approximate latitude 29° 51 ! 50"
W and being 36. 92 feet northeasterly of the centerline of
Houston Avenue where it intersects the north shore of the
Sabine-Neches Canal;
THENCE, 735 . 00 feet , more or less , along a line parallel to
and 36 . 92 feet from the centerline of Houston Avenue projected
across the Sabine-Neches Canal to the south shore of the said
canal;
THENCE, continuing along the same line a distance of 115 . 00
feet , more or less , to the north right-of-way line of the
T. B. Ellison Parkway; making a total distance of 850 . 00
feet , more or less .
THIS EASEMENT is granted subject to the following conditions:
1. The grantee shall pay to tJ� •J ed States compensation in the amount of
($ )
, payable in &i ompensation shall be made payable to the
Treasurer of the United States and forwarded by t ee grantee to
E
1 AUG 3 1361 PREVIOUS EDITIONS MAY BE USED (ER 405-1-840)
�J
t_
2. The installation and/or operation and maintenance of said line shall be accomplished
without cost or expense to the United States under the general supervision and subject to
the approval of the officer having immediate jurisdiction over the property, hereinafter
designated as "said officer",and in such manner as not to endanger personnel or property of
the United States on the said United States land or obstruct travel on any road thereon. The
grantee shall have the right of ingress and egress for such purposes.
8. The use and occupation of said land incident to the exercise of the privileges hereby
granted shall be subject to such rules and regulations as the said officer may from time to time
prescribe.
4. The grantee shall supervise the said line and cause it to be inspected at reasonable
intervals,and shall immediately repair any leaks found therein as a result of such inspection,or
when requested by said officer to repair any defects. Upon completion of the installation of
said line and the making of any repairs thereto, the premises shall be restored immediately by
the grantee, at the grantee's own expense, to the same condition as that in which they existed
prior to the commencement of such work, to the satisfaction of the said officer.
5. Any property of the United States damaged or destroyed by the grantee incident to
the use and occupation of the said premises, shall be promptly repaired or replaced by the
grantee to the satisfaction of the said officer or in lieu of such repair or replacement the grantee
shall, if so required by the said officer,pay to the United States money in an amount sufficient
to compensate for the loss sustained by the United States by reason of damages to or destruction
of Government property.
6_ The United States reserves to itself the right to construct, use, and maintain across,
over,and/or under the right of way hereby granted, electric transmission, telephone, telegraph,
water,gas,gasoline,oil and sewer lines,and other facilities,in such manner as not to create any
unreasonable interference with the use of the right of way herein granted.
7. The United States shall not be responsible for damages to property or injuries to
persons which may arise from or be incident to the use and occupation of the said premises,
nor for damages to the property of the grantee, or for injuries to the person of the grantee
nor for damages to the property or injuries to the person of the grantee's
officers, agents, servants, or employees, or others who may be on said premises at their invita-
tion or the invitation of any one of them,arising from or incident to government activities,and
the grantee shall hold the United States harmless from any and all such claims.
8. The United States shall not be responsible for damages to property or injuries to
persons which may arise from or be incident to the construction, maintenance,and use of said
line.
9. That the grantee shall furnish through said line such service as may be required from
time to time for governmental purposes on said land, provided that payment for such service
will be made by the United States at rates which shall be mutually agreeable but which shall
never exceed the most favorable rates granted by the grantee for similar service.
10. In the event all or any portion of said land occupied by said line shall be needed by
the United States, or in the event the existence of said line shall be considered detrimental to
governmental activities, the grantee shall, from time to time,upon notice so to do,and as often
as so notified,remove said line and related facilities to such other location or locations on said
land as may be designated by said officer, and, tn the event said line shall not be removed or
relocated within ninety (90) days after any aforesaid notice, the United States may cause the
same to be done at the expense of the grantee.
f i 2 •
11. This easementy be terminated by the Secretary of t.,c Army upon a reasonable
notice to the grantee if the Secretary of the Army shall determine that the right of way hereby
granted interferes with the use or disposal of said land or any part thereof by the United States,
or it may be terminated by the Secretary of the Army for failure, neglect, or refusal by the
grantee fully and promptly to comply with any and all of the conditions of this grant, or for
nonuse,/or for abandonment.
for a period of two (2) years
12. Upon the expiration or termination of this grant, the grantee shall, without expense
to the United States, and within such time as the Secretary of the Army may indicate, remove
the said line from said land and restore the premises hereby authorized to be used and occupied
to a condition satisfactory to the said officer. In the event the grantee shall fail,neglect, or
refuse to remove the said line and so restore the premises,the United States shall have the option
either to take over the said line as the property of the United States, without compensation
therefor,or to remove the said line and perform the restoration work as aforesaid at the expense
of the grantee,and in no event shall the grantee have any claim for damages against the United
States or its officers or agents, on account of the taking over of said line or on account of its
removal.
13. The conditions of this instrument shall extend to and be binding upon and shall inure
to the benefit of the heirs, representatives,successors, and assigns of the grantee.
14. That it is understood that this instrument is effective only insofar as the rights of the
United States in the said property are concerned; and that the grantee shall obtain such per,-
mission as may be necessary on account of any other existing rights.
15 . That the two (2) ten (10) inch water lines will be
installed across the Sabine-Neches Canal as shown on Exhibit
"B" , attached hereto and made a part hereof ._
16 . That the grantee shall be responsible for any measures
required to counteract buoyancy, provide access to valves ,
install protective coatings , or install cathodic protection
which may be required as a result of being buried beneath the
Sabine-Neches Canal, all of which will be at the grantee ' s
sole expense.
17 . That on the most southerly 115 .00 feet of easement area
across fast land , the top soil will be stripped and stock piled
and will be used to sod the area after the trench is back filled .
18 . That across the fast land , the tops of the pipe will be
buried no less than five (5) feet below natural ground level .
19 . That on the fast land , the trench will be back filled and
compacted to the same density as adjacent undisturbed land .
20 . That the grantee agrees that any relocation of the installed
facilities required by future improvements of the Sabine-Neches
Canal will be at grantee ' s sole expense .
21. That this easement is granted for co-extensive use by the
grantee , Gulf States Utilities Company, Southern Union Gas Company
and Southwestern Bell Telephone Company.
22 . Prior to the execution of this instrument , Condition No . 1
was deleted, Conditions Nos . 7 and 11 were altered and Conditions
Nos . 15 through 22 were added.
THE STATE OF TEXAS X
X
COUNTY OF GALVESTON J
BEFORE ME, the undersigned Notary Public , on this day
personally appeared Ronald H. Nelson, known to me to be the
person and officer whose name is subscribed to the foregoing
instrument and acknowledged to me that the same was the act
of the United States of America, and that he executed the
same as the act of the United States of America for the
purposes and consideration therein expressed, and in the
capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE THIS 13TH DAY
OF FEBRUARY 1975.
Le'
Notary Pub n and for
'' b
• Galveston, T as
SEAL. j Li
i
• 7 .
4
I VERTICAL -FEET PORT ARTHUR,TEXAS —DATE MAY 20�1974
.a 0 40 80 `— Page 1 of
EXHIBIT "B"
*DO NOT LEAVE SECTIONS BLANK OR APPLICATION WILL NOT BE PROCESSED*
REAL ESTATE APPLICATION
For use of this form, see SWG-RE 701i /
vni e Realty Specialist on any changes of POCs
*SIGNATORY WILL SluN I g E�IVS'E"
PART I - BUSINESS/COMPANY APPLICANT INFORMATION
la. BUSINESS/COMPANY NAME
lb. LAST NAME(SIGNATORY FOR APPLICANT) FIRST NAME M.I.
1c. TITLE 1d. E-MAIL le. PHONE
1f. PHYSICAL ADDRESS 1g. CITY lh. STATE 1i. ZIP CODE
1j. MAILING ADDRESS 1k. CITY 11. STATE lm. ZIP CODE
PART II - AGENT INFORMATION (IF APPLICABLE)
2a. BUSINESS/COMPANY NAME
2b. LAST NAME(AGENT) FIRST NAME M.I.
2c. TITLE 2d. E-MAIL 2e. PHONE
2f. ADDRESS 2g. CITY 2h STATE 2i. ZIP CODE
PART III - LEGAL OFFICER / CERTIFYING OFFICER INFORMATION
*will Sign Certificate of Authority* (For dredging must be an attorney,for all others must be corporate officer)*Cannot be same as Signatory*
3a. LAST NAME FIRST NAME M.I.
3b. TITLE 3c. E-MAIL 3d. PHONE
3e.ADDRESS 3f. CITY 3g. STATE 3h.ZIP CODE
*Needed for Refund of$* PART IV- FINANCIAL CONTACT *Submit W9 and AOI*
4a. LAST NAME FIRST NAME M.I.
4b.TITLE 4c. E-MAIL 4d. PHONE
4e. ADDRESS 4f. CITY 4g. STATE 4h. ZIP CODE
*W9 and AOI Must Match Business/Company Name in la.* PART V - PERMITTING
5a. Do you hold a current authorizing Regulatory document(i.e., Section 404, Section 10, Nationwide Yes No
Permit(s)or Letter of Permission)for the requested activity?
If"Yes",ATTACH COPIES of all permits and amendments.
5b. Have you applied for a regulatory permit for this action? Yes No
5c. SWG-
If"Yes"include permit#in box 5c
*Regulatory Permit Number Entered Above"
UoS Engin wmy Caps
.: eers
SWG-RE Form 701i August 2021 1
*Must Submit Shapefiles, unless previously submitted*
PART VI - PROJECT DESCRIPTION
6a.TYPE 6b. DREDGING 6c. PIPELINE 6d. DIGITAL MAPPING DATA
Dredging New work❑ New works Specify the type of mapping data
Maintenances Replacement El Yes No included:
Pipeline
Estimated Cubic Yards Crossing federal channel? ❑ ❑ Google
Construct Earth
GIS(.shp) (.kmz)
Other
®bthese 6f. PREVIOUS OUTGRANT NUMBER(if applicable)
PROPOSED START DATE:
DACW64- - -
ESTIMATED END DATE: _
6g. Is this request related to a Federal project, such as deepening and widening a channel?
If so,which one?
What is the latitude and longitude(NAD 83 DMS)for both sides of the channel?
Latitude: Lon.itude: Latitude: Lon.itude:
6h. SUMMARY OF PROJECT
(Describe the project in its entirety. Do not limit the project summary to the area described in the regulatory permit. Include the
placement areas that will be used, if applicable. Include all ingress, egress and temporary lay down areas.)
*READ BELOW* PART VII REQUIRED DOCUMENTS
Please include: IRS Form W9,Articles of Incorporation and GIS shapefiles.The TxRRC Form T-4 listing the name of the pipeline
OWNER is required for all applicable pipelines.The IRS Form W9 and Articles of Incorporation must match the applicant
information listed in Section 1 a above.All required documents must be submitted electronically to our mailbox,
SWGRECausace.armv.mil.
PART VIII - CERTIFICATION
I HEREBY CERTIFY that I am of legal age and authorized to do business in the State of Texas. I have personally examined the
information contained in this application and believe that the information submitted is correct to the best of my knowledge.
NAME SIGNATURE DATE
us of Engin nn„y corns
eers
SWG-RE Form 701 i August 2021 2
Part III - Legal Officer / Certifying
Instructions Officer Information
SWG-RE Form 701 i For Legal Officer and Certifying Officer
Part I - Business/Company Applicant requirements refer to notes which are
Information applicable to your type of entity.
la - The "Applicant" is the entity in whose Notes on Partnerships
favor the transactional documents will be The signer will be required to furnish, for
issued. Agent information should be entered filing with the outgrant, extracts from the
in Part 2 of the form.The applicant may be as Partnership agreement, which indicates the
follows: names of the general partners. In order to
expedite the application, please include this
• An Individual. Provide the legal name with the initial submission. In lieu of this
of the individual. evidence, the signer may furnish a
• An Individual Trading as a Firm or Doing Partnership Certificate, certifying that the
Business Under a Firm or Trade Name. signer has authority to bind the partnership as
follows:
• A Partnership. The name of all the
partners or the name of the partnership by I, (Partner X) certify that I am a General
one partner who signs as one of the firm. Partner in the Partnership named as Grantee
(see notes on Partnerships) the attached outgrant, I certify further that
(Partner.Y), who signed said outgrant on
• A Corporation or Association. The name behalf of the Partnership, is also a General
of the corporation and the name of the officer Partner and has the authority to bind the
with official capacity signing on its behalf; Partnership by virtue of the powers vested in
• State or local governmental entities. The him/her in the Partnership agreement.
name of the entity and the name of the officer Notes on Corporations or Associations
with official capacity signing on its behalf.
The corporation seal will be affixed on the
For pipeline applications the OWNER final outgrant documents prior to execution by
should be placed in Part I, if there is no USACE. The signer will furnish, for filing
additional agent the operator may be place with the outgrant, extracts from the articles of
in Part II, (please note "operator" after incorporation (also known as Formation
business name in block 2a). In cases where documents),the by-laws,or the minutes of the
there is an agent and operator; please board of directors, duly certified by the
provide operator information within the custodian of such records,under the corporate
Summary of Project section (6f). seal (if there is one), which properly vest the
Part II—Agent Information signer with authority to bind the corporation.
In lieu of this evidence the grantee may furnish
The agent of an Applicant cannot sign on a certificate signed by an appropriate corporate
behalf of the Applicant. A signatory is officer, other than the person executing the
typically a corporate officer. Funds outgrant, as follows:
for payment of administrative fees
or consideration will only be accepted
from the Applicant. Agents may not make
paymenton behalf of an Applicant.
En 'of EiAlrin:ersire
SWG-RE Form 701 i August 2021 1
CORPORATE CERTIFICAI'L Part V - Regulatory Permits
I(Name) certify that I am the (Secretary) of Regulatory Permits control the activities of the
, Inc., that who signed the Applicant to be performed in the Waters of the
foregoing instrument on behalf of the United States,including Wetlands,pursuant to
corporation was then of the corporation. I applicable laws and regulations, such as
further certify that the said officer was acting Section 10 of the Rivers and Harbor Act of
within the scope of powers delegated to this 1899 and Section 404 of the Clean
officer by the governing body of the
corporation in executing said instrument. Water Act. The Real Estate Division cannot
issue an outgrant without the applicant first
Corporate Secretary or Appropriate Officer obtaining the proper regulatory permit.
(AFFIX CORPORATE SEAL) Part VI- Project Description
Notes on State or Local Governmental The project description is the most critical
Entities part of the application. For a multi-faceted
The signer will furnish, for filing with the project, please check all required activities
outgrant, an extract from the minutes of the box 5a and complete boxes for
corresponding activities. Provide a detailed
entity indicating that the outgrant was
approved by the governing body of the of description of the project and include GIS
and/or CADD files with the application (see
theentity and authorizing a named individual Cadastral Data and Format Requirements).
to execute the outgrant on its behalf. In lieu The following sections detail additional
of the minutes, the grantee may furnish a requirements for Dredging and Pipeline
certificate signed by an appropriate official, activities:
other than the person executing the outgrant,
as follows: Dredging
CERTIFICATE OF AUTHORITY Please provide complete scope of work along
with maps showing the area to be dredged,
I(Name) certify that I am the (Clerk)_ of placement areas to be used and location or
that who signed the foregoing alignment of temporary dredge pipelines. A
instrument on behalf of the grantee was then hydrographic survey showing the area to be
_of . I further certify that the said dredged must also be submitted.
officer was acting within the scope of powers .List placement areas identified in Regulatory
delegated to this governing body of the Permit in order of preference.
grantee in executing said instrument.
Part IV— Financial Contact •If both new and maintenance dredging are
required please select new in the form and
The financial contact is an individual who discuss maintenance portion within the project
works for the same business/company as the description.
applicant that will be handling the payment .Include detailed timelines for as well as
and financial inquires for the administration completing line 6e of form.
fee to process the outgrant. The financial
POC should be able to answer questions Sediment Testing Requirement: Approval of
regarding debtor/vendor information, Tax sediment testing plans and reports prior to
ID or W9 issues, and address confirmation issuance of a Real Estate clearance is required
of return payments. for all Applicants. Contact the Operations
Division to obtain information on sediment
testing requirements. Email: SWG-
NB@usace.army.mil:phone: 409-766-3973.
--- SS AilitY Sine
SWG-RE Form 701 i August 2021 2
Pipelines than the site of the proposed action?
Please provide a complete narrative of the Additionally,please address the following:
project. The narrative should include the
pipeline starting and ending points, route, • Are there any cultural resources known to
channel crossings, tie-ins, valve stations, exist in the area? If so,what?
access roads, ingress, egress, ROW needed, • Describe other reasonable alternative routes
etc., for the pipeline. or locations considered and reasons not
If available please submit: selected Note:Pipelines 24-inches in diameter
or larger,which impact fee simple land owned
• Railroad Commission of Texas Form by the United States require Congressional
T-4 which identifies the pipeline OWNER. approval.Applicants should anticipant a delay
• Railroad commission of Texas PS-8000A in processing such outgrants.
Form Administrative Fees& Consideration
• Geotechnical study Two types of funds are collected from
If a pipeline crosses a Federal Channel, applicants; administrative fees and •
consideration. Administrative fees are paid
Placement Area(s)or Placement Area Levee, in advance. Consideration is paid at the time
Hurricane Levee, or Tributary waters of the the transactional documents are executed.
United States, the Applicant must provide
cross section diagrams depicting depth and Administrative fees. Title 10 U.S.C. 2695
entry and exit points for each crossing. authorizes the collection of the
Applicants must also provide any and all administrative fees to cover the costs to the
standoff distances between the pipeline and Government for processing requests for the
any of the features listed above, including use of Government controlled property.
other pipelines. Identify diameter of each These costs include but are not limited to
pipeline, type of fuel or product being payment for work products such as
transported, and pipeline configuration for environmental, cultural and historical
each bundle. If there will be ground assessments, contract preparation,
disturbance (e.g. trenching, excavation) determinations of value, and preparation of
please address the following land surveys, maps,and legal descriptions.
• What are the dimensions (i.e., length; After initial screening, the Realty Specialist
width, depth) of each type of ground assigned to the application performs a scope
disturbance (e.g., trench, fence post hole, of work analysis for the purpose of developing
leveling, etc.)? an administrative fee cost estimate. Once a
• Will more than an acre of ground surface cost estimate is established an administrative
be disturbed?How much? fee letter will be sent to the Applicant
requesting payment of administrative fees.
• What kind of equipment will be used? Payment of administrative fees is required
How will the work be done? before further work can occur.
• Will access across Government controlled Upon notification, applicants are required to
property in addition to the area identified for pay administrative fees within 45 days to
the requested activity be required for avoid having their application cancelled for
equipment?If so,where? lack of response.
• Will there be a staging and/or storage areas
required? If so, where are they located and
what are their dimensions? Will
staging/storage areas be at locations different
Ed of
SWG-RE Form 701 i August 2021 3
If a GIS shape file is provided, again the same
Administrative fees must be remitted using applies about assigning a proper name
either Electronic Funds Transfer (EFT) or sequence to describe that specific feature or it
Automated Clearing House (ACH). Checks can also bedefined in the spatial data within the
are no longer accepted as a form of shape file.
payment.
To help keep file sizes to the minimum
If the actual administrative costs for imagery and USGS Quads do not need to be
processing the application are greater than provided.
the initial request the Applicant will be
notified and required to pay the additional PERFERED PROJECTED
amount for processing of the application to COORDINATE SYSTEM
continue. If excess funds exist at the time
processing of the application is complete,the Datum:North American 1983 (SurveyFeet)
balance will be refunded to the Applicant.
Cadastral Data& Format Requirements Projection: State Plane
Applicants must submit their GIS data in Zone: Use the appropriate zone
either the equivalent or lesser version of the location of the project.
following: AutoCAD 2020 (.dwg) or ESRI
ArcMap 10.8.1 (.shp) file to help us in this Example: (Texas South Central Zone)
endeavor. Upon receiving a design CADD
or a GIS file we will better determined the
location of projects interest and limits. We If you have any questions pertaining to
ask that you please include the Regulatory cadastral requirements please contact Carlos
Permit Tracking Number or Application Hidalgo at(409) 766-3169.
Number and also indicate the coordinate
system and datum that the drawing is
currently in. The design data should consist
of simple lines and polygons indicating the
limits of the completed project.
If a CADD drawing is provided, please
ensure that all layers are properly named to
describe that specific feature. If the layers
are named using acronyms we would need a
legend or shoe boxes with leader lines,
identifying each feature class within the
drawing. All areas must be created in real-
world (model space) with an assigned
coordinate system. Please do not send
drawings with XREFs or reference files,
simply insert all needed files or feature
layers into one design file. Cut-sheet or plate
layouts in CADD are not needed however,
PDF's of proposed project plans and/or as-
built would be greatly appreciated for
further review.
Qus army corps
of En9incers..
SWG-RE Form 701 i August 2021 4