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HomeMy WebLinkAboutPR 23779: CHANGE ORDER NO. 2 BRYSTAR CONTRACTING, INC. City of or1 rth-ur www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: December 6,2024 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager 0 A From: John Cannatella,PE, City Engineer RE: PR. No. 23779 — Stonegate Drainage Improvem- • Project. Change Order No. 2 from Brystar Contracting, Inc. of Beaumont, Texas: Resolve an electrical conflict on Oakmont Drive, install irrigation weir at Pond 3 on golf course,reroute existing irrigation line,add HDPE pipe (180 LF), install valves on existing transit lines, paving median to convert to a turning lane, and add 154 calendar days for the amount of$315,047.10. Project No. DR1PO4. Introduction: The intent of this agenda item is to seek City Council's approval for the City Manager to execute Change Order No.2 with Brystar Contracting,Inc.(Brystar)of Beaumont,Texas,to resolve an electrical conflict on Oakmont Drive, install an irrigation weir at Pond 3 on the golf course, reroute an existing irrigation line, add HDPE pipe (180 LF), install valves on existing transit lines, paving median to convert to a turning lane, and add 154 calendar days for the amount of$315,047.10. Project No. DR1PO4. Background: Pursuant to Resolution No. 18-231, the City of Port Arthur adopted the 2018 Disaster Recovery and Resiliency Plan (DRRP)for recovery activities following Hurricane Harvey. The City of Port Arthur, as part of the DRRP recovery activities, identified flood and drainage problems within the community of Stonegate. Pursuant to Resolution No. 20-021, Stuart Consulting Group, of Houston, Texas, was approved to provide design specifications and a final bid package for the Stonegate Drainage Improvement Project. Pursuant to Resolution No. 23-561, the City of Port Arthur's City Council approved awarding the Stonegate Drainage Improvement Project to Brystar for the amount of$18,672,548.00 . Pursuant to Resolution No. 24-060, the City of Port Arthur's City Council gave approval for the City Manager to enter into a professional engineering services contract for construction management and value engineering with Chica&Associates,Inc.,(Chica)of Beaumont,Texas for the Stonegate Project. "Remember,we are here to serve the Citizens of Port Arthur" 444 4a'Street X Port Arthur.Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Pursuant to Resolution No. 24-187, approved by Council for Change Order No. 1 that addressed City staff, Chica, and Brystar performing value engineering on the project saving a total amount of $1,638,750.00. The amount of$686,859.00 was then added for lowering the culvert boxes by one foot(1') at the golf course due to pipeline conflicts. Also, $101,201.10 was added for a reinforced concrete liner at the bottom of the ditch because of water table issues. The original contract amount of$18,672,548.00 was reduced by the net of$850,689.90 to the new contract amount of$17,821,858.10. Change Order No.2 is being submitted by Brystar Contracting,Inc.(Brystar)of Beaumont,Texas,to resolve an electrical conflict on Oakmont Drive, install an irrigation weir at Pond 3 on the golf course, reroute an existing irrigation line, add HDPE pipe (180 LF), install valves on existing transit lines, paving median to convert to a turning lane,and add 154 calendar days for the amount of$315,047.10. Change Order No. 2 proposes to modify the existing contract amount of$17,821,858.10 by $315,047.10 to the new contract amount of$18,136,905.20. A Field Order was issued for Oakmont Drive to build a conflict box to avoid conflict with Entergy's underground electrical line. An emergency letter dated November 14, 2024,to the City Manager outlined the additional scope of work needed. It was approved and signed with the understanding that a resolution regarding the Field Order would be presented to City Council thereafter. Additionally, Change Order No.2 proposes to revise the original contract completion date of December 24, 2025 by 154 calendar days to the new contract completion date of May 27, 2026. The additional days requested reflect twenty-seven (27) rain days in March, April, May, June and July, 2024. Seventy-seven (77)total calendar days were lost when construction was halted due to utility conflicts with an Entergy line that needed adjusting. Fifty (50) lost calendar days are being requested due to a major storm event, emergency pump installations to prevent flooding of homes, relocation of irrigation line on the golf course, and unexpected gas pipeline elevations. The original number of calendar days increases by 154 days from the original 650 to 804 calendar days. Budget Impact: Funds are available from the Drainage Account: 307-21-055-8515-00-10-000; pending approval of Budget Amendment PO 7300. Project No.DRIP04. Recommendation: It is recommended that the City of Port Arthur's City Council approve PR No. 23779 authorizing the City Manager to accept Change Order No. 2 from Brystar Contracting Inc., of Beaumont, Texas, to resolve an electrical conflict on Oakmont Drive, install an irrigation weir at Pond 3 on the golf course, reroute an existing irrigation line, add HDPE pipe (180 LF), install valves on existing transit lines, paving median to convert to a turning lane, and add 154 calendar days for the amount of$315,047.10. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No. 23779 12/12/2024 mje Page 1 of 6 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 2 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND BRYSTAR CONTRACTING, INC. OF BEAUMONT, TEXAS FOR THE STONEGATE DRAINAGE IMPROVEMENT PROJECT FOR RESOLVING ELECTRICAL CONFLICT ON OAKMONT DRIVE, INSTALL WEIR AT POND 3 ON THE GOLF COURSE, REROUTE IRRIGATION LINE, ADD HDPE PIPE, INSTALL VALVES ON TRANSIT LINES, PAVING MEDIAN TO CONVERT TO A TURNING LANE, AND ADD 154 CALENDAR DAYS FOR THE AMOUNT OF $315,047.10. FUNDS ARE AVAILABLE IN THE DRAINAGE ACCOUNT 307-21-055-8515-00-10-000 PENDING APPROVAL OF BUDGET AMENDMENT PO 7300. PROJECT NO. DR1PO4. WHEREAS, pursuant to Resolution No. 18-231, the City of Port Arthur adopted the 2018 Disaster Recovery and Resiliency Plan (DRRP) for recovery activities following Hurricane Harvey; and, WHEREAS, the DRRP included mitigation planning and investment in infrastructure to rebuild/repair streets, utilities, public facilities, water, sewer, and drainage in addition to identifying areas in the 100 year flood zone frequently flooded during previous storms or significant rain events; and, WHEREAS, the community of Stonegate was selected as an area that has experienced significant flooding due to rain events, flash flooding and drainage related issues; and, WHEREAS, pursuant to Resolution No. 20-021, Stuart Consulting Group of Houston, Texas, was approved to provide design specifications and a final bid package for the Stonegate area; and, PR No. 23779 12/12/2024 mje Page 2 of 6 WHEREAS, the Stonegate Drainage Improvement Project was let for bidding under Bid Number P23-069 on September 9, 2023 and September 16, 2023, by the Purchasing Department; and, WHEREAS, three (3) bids were received from Allco, LLC, of Beaumont, Texas; BDS Constructors, LLC, of Vidor, Texas; and Brystar Contracting, Inc., of Beaumont, Texas; and, WHEREAS, bids were opened, and evaluated by the Purchasing Department, the Public Works staff, and Stuart Consulting Group, on Wednesday, October 11, 2023, with Brystar Contracting, Inc., of Beaumont, Texas being the lowest qualified bidder for $18,672,548.00; and, WHEREAS, pursuant to Resolution No. 23-561, the Port Arthur City Council authorized the City Manager to enter into an agreement with Brystar Contracting, Inc., (Brystar) of Beaumont, Texas, for $18,672,548.00 for the Stonegate Drainage Improvement Project; and, WHEREAS, pursuant to Resolution No. 24-060, the Port Arthur City Council authorized the City Manager to enter into a professional engineering services contract for construction management and value engineering with Chica & Associates, Inc., of Beaumont, Texas for the Stonegate Project; and, WHEREAS, pursuant to Resolution No. 24-187, City Council approved Change Order No. 1 where City staff, Chica, and Brystar performed value engineering on the project saving a total amount of $1,638,750.00. The amount of $686,859.00 was then added for lowering the culvert boxes by one foot (1') at the golf course due to pipeline PR No. 23779 12/12/2024 mje Page 3 of 6 conflicts. Also, $101,201.10 was added for reinforced concrete liner at the bottom of the ditch because of water table issues; and, WHEREAS, Change Order No. 1 reduced the original contract amount of $18,672,548.00 by the net of $850,689.90 to the new contract amount of $17,821,858.10; and, WHEREAS, Change Order No. 2 is being submitted by Brystar Contracting, Inc. of Beaumont, Texas, to resolve an electrical conflict on Oakmont Drive, install an irrigation weir at Pond 3 on the golf course, reroute an existing irrigation line, add HDPE pipe (180 LF), install valves on existing transit lines, paving median to convert to a turning lane, and add 154 calendar days for the amount of $315,047.10, see Exhibit A; and, WHEREAS, Change Order No. 2 proposes to modify the original contract amount of $17,821,858.10 by $315,047.10 to the new contract amount of $18,136,905.20; and, WHEREAS, a Field Order was issued for Oakmont Drive that built a conflict box to avoid conflict with Entergy's underground electrical line and an emergency letter dated November 14, 2024, was sent to the City Manager outlining the additional scope of work needed, see Exhibit B; and, WHEREAS, the emergency letter was approved and signed by the City Manager with the understanding that a resolution regarding the Field Order would be presented to City Council thereafter; and, WHEREAS, Change Order No. 2 also proposes to revise the original contract completion date with additional days requested reflecting twenty-seven (27) rain days in March, April, May, June and July, 2024; seventy-seven (77) total calendar days were lost PR No.23779 12/12/2024 mje Page 4 of 6 when construction was halted due to utility conflicts with an Entergy line that needed adjusting; fifty (50) lost calendar days are being requested due to a major storm event, emergency pump installations to prevent flooding of homes, relocation of irrigation line on the golf course, and unexpected gas pipeline elevations; and, WHEREAS, Change Order No. 2 proposes to increase the original number of calendar by 154 days from the original 650 to 804 calendar days, thereby changing the original contract completion date of December 24, 2025 to the new contract completion date of May 27, 2026; and, WHEREAS, approval of PR No. 23779 authorizing the City Manager to execute Change Order No. 2 with Brystar Contracting, Inc. of Beaumont, Texas, to resolve an electrical conflict on Oakmont Drive, install an irrigation weir at Pond 3 on the golf course, reroute an existing irrigation line, add HDPE pipe (180 LF), install valves on existing transit lines, paving median to convert to a turning lane, and add 154 calendar days for the amount of $315,047.10, is herein deemed an appropriate action; now, therefore; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized to execute Change Order No. 2 with Brystar Contracting, Inc. of Beaumont, Texas, to resolve an electrical conflict on Oakmont Drive, install an irrigation weir at Pond 3 on the golf course, reroute an existing irrigation line, add HDPE pipe (180 LF), install valves on existing transit lines, paving median to convert to a turning lane, and add 154 calendar days for the 4 amount of $315,047.10; and, PR No. 23779 12/12/2024 mje Page 5 of 6 THAT, Change Order No. 2 proposes to modify the original contract amount of $17,821,858.10 by $315,047.10 to the new contract amount of $18,136,905.20; and, THAT, Change Order No. 2 proposes to revise the original contract completion date of December 24, 2025 by 154 calendar days to the new contract completion date of May 27, 2026; and, THAT, an emergency letter dated November 14, 2024 addressing the Field Order to resolve the electrical conflict on Oakmont Drive was signed and approved by the City Manager; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D., 2024, at a of the City Council of the City of Port Arthur, Texas, by the following vote: Ayes: Mayor: Councilmembers: Noes: PR No.23779 12/6/2024 mje Page 5 of 5 Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION Roxann Pais Cotroneo, Esquire Ron Burton, C City Attorney City Manager APPROVED AS TO AVALIABILITY OF FUNDS: -� 60i,e r`0 7-4Z�Z-� Lyn a "Lyn" Boswell, M.A., ICMA-CM Director of Finance John Cann I PE City Engin 1,./atitr: Clifton Williams, CPPB Purchasing Manager EXHIBIT A 112 CITY OF PORT ARTHUR Engineering DATE: DECEMBER 6,2024 PROJECT:STONEGATE DRAINAGE IMPROVEMENT PROJECT OWNER: CITY OF PORT ARTHUR CONTRACTOR: BRYSTAR CONTRACTING,INC. CHANGE ORDER NO.:02 THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project: Item •Quantity Adjusted per Original Quantity $(Savirt s) No. Previous Change Order Item Description Unit Unit Price Original Amount New Quantity New Amount OR Updated $Additional Quantity(Per Previous C.O.) 20 EXCAVATION(ROADWAY) CY 1,100 $25.00 $27,500.00 3,274.00 $81,850.00 $54,350.00 80 REMOVE AND REPLACE CONC(GOLF PATH) SY 263.00 $165.00 $43,395.00 433.00 $71,445.00 $28,050.00 140 •(C01) CONC PVMNT(6") SY 656.91 $210.00 $137,951.10 820.22 $172,246.20 $34,295.10 150 CONC PVMNT(10")(Median) SY 13,000 $100.00 $1,300,000.00 14,600.00 $1,460,000.00 $160,000.00 170 CONC CURB(TY B) LF 9,000 $10.00 $90,000.00 5,861.00 $58,610.00 -$31,390.00 NEW •(C01) FLEX BASE(NEW BASE)(6") SY 20,000 $30.00 $600,000.00 20,800.00 $624,000.00 $24,000.00 200 LIME(HYDRATED LIME SLURRY)) TON 225 $380.00 $85,500.00 338.00 $128,440.00 $42,940.00 210 LIME TRT(SUBGRADE) SY 13,000 $6.00 $78,000.00 15,000.00 $90,000.00 $12,000.00 215 MEDIAN PVMNT(COLORED BLACK) SY 200 $140.00 $28,000.00 0.00 $ - -$28,000.00 330 6'x4'HEADWALL EA 2 $31,500.00 $63,000.00 0.00 $ - -563,000.00 370 CONC BOX CLUV)(6FT X 3FT) LF 780.00 $1,000.00 $780,000.00 1,085.00 $1,085,000.00 $305,000.00 380 *(C01) CONC BOX CLUV)(6FT X 4FT) LF 150 $1,100.00 $165,000.00 270.00 $297,000.00 $132,000.00 390 CONC BOX CLUV)(8FT X 4FT) LE 3,700 $1,450.00 $5,365,000.00 3,395.00 $4,922,750.00 -$442,250,00 470 RC PIPE(66 IN) LF 125 $900.00 $112,500.00 0.00 $ - -$112,500.00 480 HOPE PIPE(36 IN) LF 180 $200.00 $36,000.00 297.00 $59,400.00 $23,400.00 670 •(C01) HYDROMULCH SEEDING AC 16.24 $2,800.00 $45,472.00 15.93 $44,604.00 -5868.00 NEW POUR(6X3)CONCRETE COLLAR LS $10,000.00 1 $10,000.00 $10,000.00 Transition from(8x4)to(6x3)@ Oakmont NEW INSTALL INSERTA VALVES EA $20,000.00 3 $60,000.00 $60,000.00 On existing Transite Line NEW INSERTA VALVE MOBILIZATION LS $500.00 1 $500.00 $500.00 NEW POND WEIR LS $29,940.00 1 $29,940.00 $29,940.00 Install weir on(6x3)RCB at outall of Pond#3 Fill Ponds 2&3 NEW REROUTE 6"IRRIGATION LINE LS $16,980.00 1 $16,980.00 $16,980.00 Remove existing 6"irrigation line across channel Install/Reroute(+/-)290 L.F.new 6"line &(Backfill w/(Beding Sand) NEW CONFLICT/JUNC.BOX(12x12)@ GOLFHILL DR. LS $59,600.00 1 $59,600.00 $59,600.00 Includes split casings/hardware for all utility lines TOTALS $8,957,318.10 $9,272,365.20 $315,047.10 Page 1 of 2 222 AMOUNT OF CHANGE ORDER#2 CONTRACT AMOUNT NEW CONTRACT AMOUNT $17,821,858.10 $315,04; $18,136,905.20 ORIGINAL CONTRACT AMOUNT: $ 18,672,548.00 TOTAL AMOUNT OF CHANGE ORDER NO 1: (850,689.90) ADJUSTED CONTRACT AMOUNT $ 17,821,858.10 TOTAL AMOUNT OF CHANGE ORDER NO 2: $ 315,047.10 TOTAL PERCENT CHANGE ORDER NO.1: -4.56% TOTAL PERCENT CHANGE ORDER NO.2: 2.01% NET PERCENT OF CHANGE FOR CHANGE ORDERS NO.1&2: 2.55% NEW CONTRACT AMOUNT: $ 18,136,905.20 NOTICE TO PROCEED DATE: 3/14/202: ORIGINAL NUMBER OF CALENDAR DAYS FOR PROJECT: 650 ORIGINAL CONTRACT COMPLETION DATE: 12/24/2025 NUMBER OF ADDITIONAL CALENDAR DAYS REQUESTED: 154 UPDATED NUMBER OF CALENDAR DAYS: 804 NEW CONTRACT COMPLETION DATE: 5/27/2026 ED APPROVED BY: M.J ifer Ed r ,BAAS,MPA;CIP Manager John Cannatella,PE,City Engineer PREPARED BY: APPROVED BY: Robert K.Balfour,PE,Chica&Associates Brystar Representative APPROVED BY: APPROVED BY: Dr.Hani Tohme,PE,Consultant Clifton Williams,CPPB,Purchasing Manager APPROVED BY: Ron Burton,City Manager Pagc 2 of EXHIBIT B )`par. l'1 rthu�� 1, . , www,PortArthurTx.gov INTEROFFICE MEMORANDUM Date: November 14, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton,City Manager From: John Cannatella,PE,City Engineer,Engineering Department/Public Works 7, RE: Stonegate Drainage Improvement Project—Oakmont Dr. Conflict Resolution; Project No. DRI PO4 Pursuant to Resolution No. 18-231,the City of Port Arthur adopted the 2018 Disaster Recovery and Resiliency Plan (DRRP) for recovery activities following Hurricane Harvey associated with flooding and drainage problems within the community of Stonegate. Hence,the Stonegate Drainage Improvement Project was implemented. To that end, Pursuant to Resolution. No. 23-561, the Stonegate Drainage Improvement Project was awarded to Brystar Contracting, Inc. (Brystar) of Beaumont, Texas for the amount of$18,672,548.00 with the term of the contract completion being 650 calendar days. Brystar has presented the attached adjustment to the previous scope of work to the City of Port Arthur to remedy the delay on the project on Oakmont Drive within the Stonegate Drainage Improvement Project. See attached. These adjustments will allow Brystar to isolate the work area without customer electrical outages and re-route the storm drainage to avoid conflict; in which relocating the water line is already included in the project budget.There will be no impact to the final contract amount at this time. The purpose of this field order is to keep the project on schedule and avoid the existing Entergy underground electric line.A resolution will be sent to the Council for the ratification of the field order authorization.Funding is available in the Drainage System Account No. 307-21-055-8515-00-10-000. Project No. DRI PO4. I, Ronald Burton, approve the additional scope associated with securing emergency adjustments and revisions for the Stonegate Drainage Improvement Project. 47) SignedL. a` y / frii li ($' io 1� / / 9 Ronald Burton,City Manager©v4 "Remember,we are here to serve the Citizens of Port Arthur" 444 4h Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 5.\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2023\ORAINAGE PROJECTS\Stonegate\Correspondence