HomeMy WebLinkAboutPR 24063: PURCHASE OF AN ACELA MONTERRA HIGH-WATER RESCUE/WILDLAND FIREGIGHTING APPARATUS INTEROFFICE MEMORANDUM
Date: December 12, 2024
To: The Honorable Mayor and City Council
Through: Ron Burton, CPM, City Manager
From: Robert L. Havens, Interim Fire Chief
RE: P.R. 24063 —Authorizing the purchase of an Acela Monterra High-Water
Rescue/Wildland Firefighting Apparatus
Introduction:
The intent of this agenda item is to seek the City Council's approval of Proposed Resolution
24063 authorizing the purchase of one (1) dual purpose Acela Monterra High-Water
Rescue/Wildland Firefighting Apparatus from the Acela Truck Company of Bozeman,
Montana in partnership with West-Mark under JCB Sourcewell Contract No. 032824-CER co-
op pricing in the amount of$400,716.12.
Background:
Upon the evaluation of the Fire Department's response history, it was determined that the Fire
Department has a need for both a High-Water Rescue Apparatus and a Wildland Firefighting
Apparatus. Specifically, high-water and evacuation operations conducted during hurricanes,
tropical storms, and flood events require a high-water apparatus to conduct effective, efficient,
and safe movement of people and personnel out of harm's way. Also, when conducting
firefighting operations in the urban/wildland interface areas of the city, especially in the Port
Acres, Sabine Pass, and Pleasure Island areas, access and fire suppression activities will be
greatly enhanced with a wildland firefighting apparatus.
Both types of apparatus were evaluated. It was determined that acquiring an apparatus that
could perform both of those specialized response missions without compromising the benefits
of one for another would be the best option for both the Fire Department and the citizens we
serve. This would also be the most fiscally responsible choice as well. The Acela Montera
Monterra High-Water Rescue/Wildland Firefighting Apparatus meets both needs. The
apparatus is equipped with a skid mounted fire pump that can be loaded or removed in a
manner of minutes to switch from one mission profile to another.
The price quoted includes a discount for full pre-pay of the apparatus upon order. The quoted
cost does not include loose equipment(specialized wildland firefighting tools, fire hoses and
nozzles, rescue equipment, hand tools, etc.) for this apparatus. Budgeted funds saved from the
purchase of this apparatus will be used to complete the outfitting of this apparatus
Budget Impact:
Funds were budgeted in FY 2024-2025 Capital Improvement Account Number 625-19-047-
8523-00-10-000 for this purchase.
Recommendation: The Fire Department recommends approval of this resolution.
P.R. No. 24063
12/12/2024 rlh
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE ONE (1) DUAL
PURPOSE ACELA MONTERRA HIGH-WATER/WILDLAND
FIREFIGHTING APPARATUS FOR THE FIRE DEPARTMENT FROM
ACELA TRUCK COMPANY OF BOZEMAN, MONTANA IN
PARTNERSHIP WITH WEST-MARK THROUGH JCB SOURCEWELL
CONTRACT NUMBER 032824-CER PRICING IN THE AMOUNT OF
$400, 716 . 12 ; FUNDING AVAILABLE IN FY24-25 CAPITAL
IMPROVEMENT ACCOUNT NUMBER 625-19-047-8523-00-10-
000
WHEREAS, the Fire Department has found it necessary to
purchase one (1) dual purpose High-Water Rescue/Wildland
Firefighting Apparatus for emergency and disaster response
operations; and
WHEREAS, the Fire Department along with the Finance
Department have determined that it is most cost effective to
purchase said apparatus through the Sourcewell Cooperative
Purchasing Program; and
WHEREAS, Chapter 271 of the Texas Government Code allows
a city, by resolution of its governing body, to participate
in cooperative purchasing programs, such as JCB Sourcewell,
as an alternative to formal bid process; and
WHEREAS, pursuant to Resolution No. 13-556, the City of
Port Arthur authorized to participate in cooperative
purchasing with JCB Sourcewell (formerly National Joint
Powers Purchasing Alliance) cooperative purchasing program;
and
WHEREAS, a copy of the contract pricing worksheet and
apparatus specifications for the apparatus are attached as
Exhibit A; and
WHEREAS, funds are budgeted and available for this
purchase in FY24-25 Capital Improvement Account Number 625-
19-047-8523-00-10-000; and
WHEREAS, the Fire Department recommends to the City
Council that the City Manager be authorized to purchase one
(1) dual purpose High-Water Rescue/Wildland Firefighting
Apparatus .
P.R. No. 24063
12/12/2024 r1h
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS :
Section 1 . That the facts and opinions in the
preamble are true and correct.
Section 2 . The City Manager is hereby authorized and
directed to purchase one (1) dual purpose High-Water
Rescue/Wildland Firefighting Apparatus from Acela Truck
Company of Bozeman, Montana in partnership with West-Mark
through JCB Sourcewell Contract No. 032824-CER in the amount
of $400, 716. 12, as delineated in Exhibit "A" attached hereto.
Section 3 . That a copy of the caption of this resolution
shall be spread upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of January,
A. D. , 2025, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote: AYES:
Mayor:
Councilmembers :
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
P.R. No. 24063
12/12/2024 rih
APPROVED AS TO FORM:
Roxann Pais Cotroneo,
City Attorney
APPROVED F INISTRATION:
Ron Burton, M,
City Man r
n
Robert . Haven ,
Interim Fire Chief
APPROVED AS TO AVAILABILITY OF FUNDS :
0A 6t4 a L ck Los\PelC
Lynda Boswell . M.A. , ICMA-CM
Director of Finance
Clifton Williams, CPPB
Purchasing Manager
P.R. No. 24063
12/12/2024 rlh
EXHIBIT "A"
"'"71/E.571-71AARK
P.O. BOX 100
Ceres, California 95307
Phone (209) 537-4747
Fax (209) 537-1753
September 6, 2024
To whom it may concern,
West-Mark is a trailer manufacturer and truck body upfitter. We also have several partners in
industry with whom we work with that manufacture various trailer types and/or who upfit
truck bodies of varying types. Their products are listed on our Sourcewell contracts. We work
with these partners to collectively support customers who wish to leverage our Sourcewell
contracts to procure trucks and trailers offered though these contracts. Some of these partners
have a dealer network. West-Mark works with these partners and their dealer network to sell
products through our Sourcewell contracts as an extension of West-Mark's reach into the
marketplace. All pricing offered through these third parties is structured by our Sourcewell
contracts and is reviewed by West-Mark. Although West-Mark does not currently have a dealer
network of its own, our proposal to Sourcewell stated that we work with our partners and their
dealer network to service customers through our contract.
The below manufacturers and truck body upfitters are currently working with West-Mark and
have the authority to offer products under our Sourcewell contracts, either directly, or through
their dealer network.
Acela Truck Company
Hi-Vac Corporation
Interstate Truck Bodies, Inc.
Trail-Eze, Inc.
Steve Buckner Jr.
Director of Government Sales
sbucknerjr@west-mark.com
Cell: (209) 402-7779
www.west-mark.com
ACELAPROPOSAL
TRUCK COMPANY Date: 12/6/2024
80 Shire Trail Quote# 2959485000047040000
Bozeman,MT 59718 RFQ#
406.924.8100 Contract# 032824-CER
In partnership with: SoL rceweI(
<vi3rdFd
gioa ,457—/WARK Contract 0037874 CFR
Sourcewell Member# 61648 SELLING DEALER INFO:
Port Arthur Texas Fire Department Acela Truck Company&Optimum HTX
444 4th St. Louise Rainone& Robert Evans
Port Arthur,TX. 77640 80 Shire Trail
409-983-8100 Bozeman, MT 59718
(406)924-8100
Irainone@acelainc.com support@optimumhtx.com
Vehicle(s)FOB:
QTY WEST-MARK PART# DESCRIPTION LIST PRICE DISCOUNT PRICE(EACH)
ACMONT6X6-C7 ACELA MONTERRA S193,272.00 24.00% $146,886.72
0 50.00 24.00% S0.00
OPTIONS&UPGRADES 5333,562.21 24.00% $253,507.28
1 SALES TAX(IF QUOTED) $0.00
1 DELIVERY(IF QUOTED) $8,500.00
TOTAL: $408,894.00
TOTAL VEHICLE QTY: 1
GRANO TOTAL: $408,894.00
ABOVE PRICING DOES NOT INCLUDE ANY SALES TAX. IF SALES TAX NiagiaillEIT WILL BE ADDED AT TIVE OF INVOICE.
Above pricing meets or exceeds applicable pricing discounts under West-Mark's Sourcewell contract#listed above.
Pricing is good for 30 days.
Current standard delivery is 365 days ARO
See attached specifications for full description of offer.
COMMENTS:
5013!0 Deposit it due at the time of reciept of PO. An additional 2%discount will be applied if the full amount is paid at
receipt of order. New total with discount=$400,716.12
Thank you for your consideration of our offer.
ACELA
OPTIMUM
NTX
TRUCK COMPANY
Monterra 6x6 High Water Rescue
VEHICLE SPECIFICATIONS
Port Arthur, Texas Fire
Dimensional Data
Width 96 in (2,438 mm)
Height 112 in (2,845 mm)
Length 270 in (6,859 mm)
Wheelbase 161 in (4,100 mm)
Turning Radius 56.4 ft (17.2 m)
Cab to Axle 1 115.5 in (2,934 mm)
Pintle Height (Laden/Unladen) 33/36 in (838/905 mm)
Ground Clearance
Loaded 22 in (559 mm)
Under Axle 14.4 in (365 mm)
Approach/Departure Angles* 40°/70°
Curb Weight (with Fuel)* 18,446 lb (8,915 kg)
GVWR* 46,500 lb (22,226 kg)
Payload* 30,000 lb (31,607 kg)
Maximum Towed Load 21,000 lb (9,526 kg)
Maximum Speed (Standard Gearing) 58 MPH (93km/h)
Maximum Speed (Optional High-Speed Gearing) 68 MPH (109 km/h)
Fuel Tank 58 gal (220 L)
Range(Optional Long-Range Fuel Tanks Available) 400+ mi (645+ km)
Maximum Grade/Side Slope 60% / 30%
Water Fording Depth 30 in (762 mm)
(Optional 50" Fording Kit Available)
EQUIPMENT SPECIFICATIONS
Engine
Caterpillar 3126/C7* 6-Cylinder, 7.2 L, Electronically Controlled, Fuel Injected,
Turbocharged and Aftercooled, EPA Certified
Rating 330 HP (246 kW) @ 2400 RPM
Displacement 441 cu in (7.2 L)
Torque 860 ft-lb (1,166 Nm) @ 1440 RPM
Fuel Type Diesel
Lubricant 15W40, Synthetic Blend
Transmission
Allison MD 3700/3070SP Automatic, 7-speed, Electronically-Controlled, Power Take Off
Full-Time AWD Integral Transfer Case
Torque Split Normal Operations: 30% Front/ 70% Rear
Off-Road Mode: 50% Front / 50% Rear
Lubricant ATF, 31.8 qt (30 L)
Axles, Meritor RF-611 Series
Front 14,700 lb (6,350 kg) GAWR
Intermediate 16,661 lb (1,618 kg) GAWR
Rear 16,661 lb (1,618 kg) GAWR
Locker Automatic, Detroit Style, Rear Axle
Carrier Single Reduction, Ambiod-Gearing
Wheel End Bevel Wheel End Reduction, Ratio 2:1
Final Gear Ratio Standard: 7.80:1
(Optional: 6.14:1 Available)
Front Axle 35°
Steering Angle Power Assisted, Recirculating Ball, Adjustable Tilt Wheel
Steering Suspension Parabolic-Tapered Leaf Springs with Hydraulic Twin-Tube
Shock Absorbers
Brakes
Primary Dual-Circuit, Four-Channel Air, Anti-Lock Braking System (ABS)
Supplement Air-Actuated, Driver Controlled Exhaust "Jake" Brake
Tires 46 in Military Grade Tires
Spare Ships loose in body
Central Tire Inflation System (CTIS), Dana/Eaton - Optional
General Cab--Mounted Electronic Controls, Operable While Driving in
Highway, Cross-Country, Sand/Mud/Snow, and Emergency Modes
Pressure Range 17-85 PSI (1.1-6.6 Bar)
Electrical
System Dual Voltage, 12/24 VDC, Central Power Distribution
Alternator 24 V/185 A Alternator, 24V-12V/50A Converter/Battery
Charge Controller
Starter 24VDC, Waterproof
Batteries (4) 6TL Commercial Batteries, 3000CCA, 480 CA (Combined)
Cab
General Extended Cab-Over Design
Trim Commercial-Grade Trim Package, Heavy Duty Heat and Sound
Insulation
Entertainment AM/FM/DVD 6.2" Touchscreen Stereo
Seating 2-Person, Adjustable, High-Back, Air-Ride Seats (3-
Person Optional)
Mechanical Access Hyrdaulic Tilt
Power (2) 2.1A USB Power Ports, (1) 12VDC Cig. Style Plug
HVAC
47,000 BTU/Hr (13.8 kw) Heating Capacity
29,900 BTU/Hr (8.8 kw) Cooling Capacity
Airflow 334 SCFM 9.5 m/min
Additional Chassis Options
. High Speed Gearing
• Deep Water Fording Kit
• Safety Style Entry Steps
. (2) NMO Style 2-way Radio Antenna Mounts, Pre-Wired
• Central Tire Inflation System
. Safety Style Entry Steps
. Back-Up Alarm
• Back-Up Camera
• Upfitter Auxiliary Dash Switch
• PIAA Driving Lights
• Kussmaul 120V/15 ABattery Charger with Auto Eject
. Kussmaul Air Auto Eject System, 24V, Mounted Driver Side Aft of Cab, Blue Housing
Whelen Standard Light Package
• Zone A Upper 72" Freedom IV Duo WCX Lightbar, Red/White, Full Blood
• Zone A Lower (2) M6 Duo Red/White, Chrome Flange
• Zone B Upper (Aft) (1) M6 Red, Chrome Flange
• Zone B Lower (Fwd & Aft) (2) M6 Red, Chrome Flange
• Zone C Upper (2) M7 Amber/Red
• Zone C Lower (2) M7 Red/Amber
• Zone B Upper (Aft) (1) M6 Red, Chrome Flange
• Zone B Lower (Fwd & Aft) (2) M6 Red, Chrome Flange
Siren
• CenCom Core Siren Controller, Remote CCTL6 Control Head
• 100W Speaker
FireTech/HiViz Standard Scene Light Package
• (2) FireTech Guardian Junior Scene Lights, L & R Sides on Upper Body (Designate Black or
Chrome Bezels)
• (2) WL-X-5 (Black) Scene Lights on Rear Body
Brow Light Package
• Fire Tech 46", Black, Mounted 36 LEDS. 19,008 LM. Spot/Flood/Scene. BLACK. L-Shaped
Mounting Kit
Under Body Light PackageTecniq El x 8
• Eight (8) Tecniq E10 under body lights, switched in the cab (total of 8 lights)
Custom Flood Rescue Body Specifications
• Custom 20' x 8.5' aluminum high-water/flood rescue body
• Integrated fold up ladders - one on each side of body
• OSHA-compliant safety gate at top of stairs
• LED lighted stepwell
• 46" aluminum bulkhead and sidewalls
• Fold-down aluminum seating (seats approximately 26 people)- bench style seating across the
forward portion of the truck bed
• (6) Flush-mount heavy-duty cargo tie-downs in bed floor
• Non-skid bed liner applied to bed floor
• (1) Set, Q-Straint wheelchair tie-down anchors and straps, w/strap storage bags, instructional
poster (*additional wheelchair tie downs available)
• Safety placards
• LED bed work lights
• LED rear scene/reverse lights
• LED marker/clearance/STT lighting
• Mudflaps and brackets
• Vertical exhaust stack, stainless steel and chrome
• Spare tire rack delete (Spare tire ships loose)
• Tuck-away-style 3,000 Lb. liftgate with 60" x 84" aluminum platform
• Red/yellow chevron pattern on stowed liftgate and rear bumper
• Stationary Vinyl Canopy
Custom Graphics Package - TBD by Customer
Fire Fighting Skid Unit:
500 Gallon Polymer Tank& Skid. Darley Fast Attack 2, 2.5AGE Pump 24
Kubota Diesel. 10 Gallon Foam Cell with Darley"Around the Pump" Foam
Proportioner.
On-Site Training
Two Day On-Site Training with Acela Technical Trainer - Up to 40 Participants
Pre-Construction meeting held virtually
10 9 8 7 3 2 1
REVISIONS
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HIGH WATER/ ACELATRUCK COMPANY
FLOOD RESCUE TRUCKS
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23"Ground Clearance 47"Tires
50-INCH WATER FORDING CAPABILITY- 4X4& 6X6 MODELS
Acela Truck Company, manufacturer of North America's most capable trucks, now offers purpose-built High
Water/Flood Rescue Trucks in both 4x4 and 6x6 variations of it's MonterraTM line of truck chassis. With 47 inch
tires, 23-inches of ground clearance, and a proprietary 50-inch water fording capability, there is no other
modem truck platform that can compete when it comes to reliable and safe operations in flood waters.
Available models and customizable configurations can safely transport up to 28 seated passengers (incl.
driver) with ample room and payload for pets, personal property and rescue gear. Monterraflood rescue trucks
can be used for virtually any disaster response such as tornadoes, hurricanes, blizzards, and earthquakes,
easily traveling over or through large debris, sand and mud or double as brush/wildland fir e engines, Urban
Search and Rescue (USAR) support vehicles,cargo haulers and SAR/SWAT team troop carriers,in any rural or
urban environment. Monterras come standard with a bumper to bumper parts and labor warranty.
Acela Truck Company I 1 (800) 940-0508 1 www.acelatruck.com
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, ACELA
MONTERRP
4,4
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TRUCK COMPANY Flood Rescue Body
Standard Flood Rescue Body
Custom Aluminum Flood Rescue Body
Integrated Staircase with Railing
Staircase Lower Flip-Style Step for Maximum Clearance
OSHA 'Man bar' Safety Gate,Top of Stairs
Bulkhead and Side Walls
Folding Aluminum Seating Full Perimeter
Non-Skid Bedliner Floor
(6) Flush-Mount Cargo Tie-Downs
WC-tie-down strap w/storage bags (under seats),instructional poster on wall
Bed lighting Lighted Stairs,Rear Scene/Reverse Lights
3000#Tuck Away Liftgate(bed-mounted pump)with dual controls
LED DOT Marker/Clearance/Stop/Tum/Tail/Reverse Lighting
Safety Placards
Mudflaps
NFPA Rear Reflective Chevron Pattern
Options
Paint
Diesel-Fired Webasto Airtronics Heater for Passenger/Bed Area
Additional Flush-mount Wheelchair Tie-Downs in Bed Floor
Additional Scene Lighting
Canopy Package
Canopy- Stationary
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TRUCK COMPANY
Proprietary High Water Fording Kit Explained
Understanding The Original LMTV and FMTV Military Truck Water Fording Capability
When the LMTVs and FMTVs were originally manufactured the water fording capabilities were quite limited
and maintenance intensive. According to the US Army Technical Manuals: "The vehicle can ford water up to
30 in. deep for 15 minutes without damage or requiring maintenance before operation can continue."
If vehicle will be operating in water 30 in. or of unknown depth, flywheel housing vent plug must be installed.
Failure to comply may result in damage to equipment.
(1) Remove flywheel housing vent plug (1) from stowage mount (2).
(2) Install flywheel housing vent plug (1) in flywheel vent hole (3).
Lubrication After Fording -If a fording operation occurs, lubricate all fittings below fording depth and check
submerged gear boxes for presence of water.
What Happens to the Truck If I Don't Have High-Water Fording Capability
If a truck does not have a high water fording kit and it is necessary to ford up to 30" of water. the driver will
have to stop. crawl underneath the truck, remove and fit a plug into the flywheel housing. limit the fording to
15 minutes or damage the vehicle, remove and replace the flywheel housing plug when finished fording and
then manually check all gear boxes (up to 9) and lubricate all submerged fittings.
Fording over 30 inches (without the Acela Monterra fording kit) will introduce water into all gear boxes. the
fuel tank, the transmission, the CTIS system and the brake system which can lead to a catastrophic failure in
the field.
What Does Acela's High Water Fording Kit Provide:
The Acela Monterra high-water fording kit increases the FMTV's fording capabilities from 30" to 50". We
achieve this by extending all the axle vents, brake vents, fuel tank, transmission and CTIS vents to a manifold
that sits 85" inches off the ground.
When the water fording switch is engaged it not only kills power to the engine fan and the transmission cooler
fans on a 6x6, it also kills the air conditioner condenser fans and closes the drain valve on the transmission
bell housing.
The Monterra High Water Fording Kit takes out the manual operation of originally designed trucks and allows
for fording of additional 20".
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02017 ACELA TRUCK COMPANY
Like-New Vehicle at a Fraction of the Cost
Acela's rigorous and proprietary Certified Reset Program1M is no
tea, make-over. We perform over 300 key inspections, full drivetrain
diagnostics, provide a total cab and chassis teardown, prep
and paint every vehicle component and upgrade or replace
over 600 new OEM-certified parts according to strict, vetted
processes, ensuring that our clients receive a like-new
vehicle at a fraction of the cost of new.
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• More than 300-point tests and inspections including full
OEM computer diagnostics
• The replacement of over 600+parts.
• Our certified Reset Program is backed by our limited
warranty.
• Certified Acela Truck Mechanics and Technicians.
• Our trained technicians work in a strictly controlled.
process driven manufacturing environment utilizing lean
manufacturing principles to eliminate errors and to meet
the highest standards of quality.
• Genuine OEM parts from Caterpiller. Allison. Mentor.
Goodyear, Dana, Parker, Donaldson and more.
n2Oi7 ACELA UUCP COMPANY
1. Inspection/Evaluation
We start by diagnosing every system and component
on the vehicle through an exhaustive 300-point ;,
inspection process. Major components are scanned
using state of the art diagnostic equipment. Any
mechanical issues are addressed and sub-standard
parts are replaced with new.
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2. Tear-Down .- _ .r. =
During the tear-down process, trucks are f
disassembled for complete overhaul. The cab and a
nearly all frame-mounted parts are removed, inspected ' ,
and carefully cataloged. Cabs, chassis and take-off parts - '"
are then moved down the production line to our Paint, , . , :4
Electronics, Driveline, Axle and Finishing Shops for further
breakdown, inspection and rehabilitation.
3 Paint and Body
As part of our standard reset process, each cab is completely dismantled down to sheet metal.
Ail seals, glass. doors. door componentry, interior and dash components and electrical harnesses
are removed. Cabs and cab components are meticulously rehabilitated using state of the art body
repair and painting techniques and equipment. Cabs are then reassembled in a "white glove"
environment for installation of all new interior seating, floor mats, heat and sound insulation,
paneling, lighting, electronics, digital instrumentation, etc. Chassis and take off parts go through a
similarly intensive process to ensure that they perform and look like new.
020I7 ACELA TRUCK COMPANY
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aIr 4. : Rebuild
Once each department has refurbished all components,all hoses,belts,
seals,gaskets, knobs, switches and gauges are replaced. Other parts are
rii, t>.> ;;''s i inspected and measured against strict ATC and/or OEM guidelines. All parts
f i that are out of specification are replaced.All fluids are flushed and replaced
with new OEM-certified fluids.Wheels are completely rebuilt and mounted
ar with new tires. In total, more than 600 parts are replaced in every Monterra.
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Quality control during the entire Certified Reset Process is
paramount.All critical torques, clearances and pressure
si settings are set to specification, and recorded during the reset
process.After re-assembly is complete,we put our"like new"
trucks through a battery of quality assurance. diagnostics and
road tests.
6. Exceptional After-Sales Support
Your satisfaction is always our number one pr ority, that's why your team is key to the final step. The ATC Certified
Reset Program is not complete until you are satisfied with the performance of your truck in its working environment.
Our AcleaCare After Sales Support program is committed to maximizing the productivity of every truck in your fleet by
offering 24/7 maintenance support and next day delivery on virtually every part.Acela Truck Company has partnered
with some of the largest automotive and defense companies in the world to ensure our customers have the right parts
at the right time.
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P:20I7 ACELA TRUCK COMPANY
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