HomeMy WebLinkAboutPR 24086: PORT ACRES WASTEWATER TREATMENT PLANT CLAIFIER 403 DRIVE UNIT AND RAKE ARMS r
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INTEROFFICE MEMORANDUM
Date: December 19, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR No. 24086—Port Acres Wastewater Treatment Plant Clarifier 403 Drive Unit
And Rake Arms.
Introduction:
This Agenda Item intends to seek the City Council's approval for the repairs of Clarifier 403
drive unit and rake arms at the Port Acres Wastewater Treatment Plant by Environmental
Improvements, Inc. of Humble, Texas. The clarifier's drive unit and rake arms have failed.
Background:
Clarifier 403 is currently out of service and in need of repairs and rehabilitation to bring it back
into service to ensure the proper treatment of the Port Acres Wastewater Treatment Plant.
Clarifier 403 drive unit and rake arms have failed. The rake arms have rusted and deteriorated
to a point where they began dragging on the floor of the clarifier which increased the torque on
the rake arm thus damaging the drive unit.For the repairs and rehabilitation,we intend to rebuild
the drive unit in the shop and repair the damaged rake arms on site. Three vendors were
approached for quotes on the project of which 2 submitted quotes and 1 submitted a no quote as
shown in Exhibit "A". Environmental Improvements, Inc. submitted the lowest quote for the
total amount of$49,500.00.
Budget Impact:
The project has a projected budgetary impact of$49,500.00. Funding is available in Account
No. 410-40-225-5318-00-00-000, Equipment Maintenance.
Recommendation:
It is recommended that City Council approve PR No.24086,authorizing payment for the repairs
of the Port Acres Wastewater Treatment Plant Clarifier 403 drive unit and rake arms, as
discussed/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
Prr
PR No. 24086
12/19/24 cm
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONTRACT WITH ENVIROMENTAL
IMPROVEMENTS, INC., OF HUMBLE, TEXAS, FOR THE
REPAIR OF THE PORT ACRES WASTEWATER TREATMENT
PLANT CLARIFIER 403 DRIVE UNIT AND RAKE ARMS, WITH
A TOTAL PROJECTED BUDGETARY IMPACT OF $49,500.00;
FUNDING IS AVAILABLE IN WATER UTILITY ACCOUNT NO.
410-40-225-5318-00-00-000,EQUIPMENT MAINTENANCE.
WHEREAS, Clarifier 403 of the Port Acres Wastewater Treatment Plant is out of
service and is need of repairs and rehabilitation to return the clarifier back into service to ensure
the proper wastewater treatment of the Port Acres Wastewater Treatment Plant; and,
WHEREAS, the Clarifier 403 drive unit and rake arms have rusted and deteriorated to
the point where they began dragging on the floor of the clarifier which damaged the rake drive
unit; and,
WHEREAS, the scope of work for the repairs and rehabilitation include rebuilding the
clarifier drive unit, repairing the damaged rake arms and walkway, test run and test alarm along
with shutdown limit switches, and provide the training along with start-up report; and,
WHEREAS, three companies were contacted to provide quotes for rebuilding the drive
unit and repairing the rake arms; two companies submitted quotes, while the third company
declined to submit a quote, as detailed in the bid tabulation attached as Exhibit"A", and
WHEREAS, it is recommended that the repairs to Clarifier 403 be awarded to the lowest
bidder, Environmental Improvements, Inc. of Humble, Texas, in the amount of$49,500.00.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
PR No. 24086
12/19/24 cm
Page 2 of 3
THAT,the City Council hereby authorizes the City Manager to enter into a contract with
Environmental Improvements, Inc. of Humble, Texas, for the repairs and rehabilitation of the
Port Acres Wastewater Treatment Plant Clarifier 403 drive unit and rake arms, with a total
projected budgetary impact of$49,500.00, in a form substantially similar to Exhibit"B"; and
THAT, the funding is available in Water Utility Account No. 410-40-225-5318-00-00-
000, Equipment Maintenance; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of , 2025, AD,
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following
Vote: AYES:
Mayor:
Councilmembers:
•
NOES:
Thurman Bill Bartie
Mayor
ATTEST: APPROV -�
Sherri Bellard Roxann Pais Cotroneo
City Secretary City Attorney
PR No.24086
12/19/24 cm
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Ronald Burto M
City Mana r
iiiiiiii ,
Calvin Matthews, P.E.
Water Utilities Director
APPROVED AS TO FUND AVAILABILITY:Ib�Lei
y,
"1,}LL-_______ 00 I 1L Acl�t I5OSW? '/
Lynda(Lyn Boswell, MA, ICMA-CM
Finance Director
LIX, LA-ibiet, ,
Clifton, E. Williams Jr., CPPB
Purchasing Manager
EXHIBIT "A"
(Bid Tabulation)
CITY OF PORT ARTHUR TEXAS
Bid Tabulation
December 19, 2024
Repairs for the Clarifier 403 Rake Drive and Rake Arms at the
Port Acres Wastewater Treatment Plant
Environmental
IPS Pump Service AlIco, LLC. Improvements, Inc. (IE2)
Location Houston,TX Beaumont,TX Humble,TX
Price No Bid $72,648.00 $49,500.00
EXHIBIT "B"
(Contract)
CONTRACT FOR REPAIR OF CLARIFIER 403
THIS AGREEMENT is made this the of , 2025, by and
between an individual, firm, partnership, or corporation, Environmental Improvements,
Inc., of Humble, Texas hereinafter called "Vendor", and the City of Port Arthur, a
municipal corporation organized under the laws of the State of Texas, hereinafter called
the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions, and
agreements set forth herein, Owner and Vendor agree as follows:
1 . This Agreement shall be 35 days from the start day on the Notice to Proceed.
2. The City can terminate this contract at its convenience, which includes, but not
limited to, funding not being available in any budget cycle with thirty (30) days
written notice.
3. During the term of this Contract, the Vendor will furnish all of the materials and
supplies, as stated in the specifications, described as:
Repairs for The Clarifier 403 at Port Acres WWTP
4. The CONTRACTOR agrees to perform all the work described in the
specifications and quotation documents and to comply with the terms therein
for the cost per bid dated December 13, 2024.
DESCRIPTION Total Cost
Repair Clarifier 403 at Port
Acres WWTP $49,500.00
5. The term "Contract Documents" means and includes the following:
1) Agreement
2) Bid/Quote/Proposal
3) Notice of Award
4) Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in two (2) copies each of which shall be
deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2025.
ATTEST: CITY OF PORT ARTHUR:
Sherri Bellard Ronald Burton, CPM
City Secretary City Manager
SIGNED AND AGREED to on the day of , 2025.
WITNESS: ENVIRONMENTAL
IMPROVEMENTS, INC.,
BY: BY:
PRINT NAME: PRINT NAME:
TITLE:
2
environmental
improvements, 1962 South Houston Ave.
P Humble,TX 77396
281-723-3430
To:Joe Teslar
Date:December 13,2024
Project:Port Arthur TX(Clarifier 403)
We are pleased to have the opportunity to offer you the following quotation.
E12 Service will perform the following:
• Pick up and rebuild existing Ovivo Gear Drive from customer.
• Disconnect existing electrical.
• Block up rake arm¢er cage assembly.
• Remove the walkway/bridge.
• Remove existing Ovivo Gear Drive.
• Repair Rake arms.
• Install rebuilt Ovivo Gear Drive.
• Reinstall walkway/bridge assembly.
• Reconnect electrical.
• Test run&test alarm/shutdown limit switches for proper operation.(If applicable)
• Shoot elevation in eight quadrants around circumference of clarifier.
• Establish true-plane measurements and adjust rake/drive assembly,as necessary.
• Provide operator training along with start-up report.
Inclusions/Exclusions
• Environmental Improvements will provide manpower,superintendence and crane for the removal and reinstallation of the rebuilt Ovivo
Gear Drive.
• Center pier,center cage,concrete,anchoring,rakes,and sweep arms creating out of plumb condition are NOT included.If it is found
that any of the internal components need repaired,it will be quoted under a separate proposal.
• This quote is based on using existing electrical.If it is found that any electrical will need to be repaired or replaced,it will be quoted
under a separate proposal.
• De-watering of clarifier by plant operator.
• All hardware to facilitate installation is included.
• Access to the site is guaranteed by the owner or assigned agent.
• Environmental Improvements is NOT responsible for damage to soils,grass,pavement,underground electrical or piping of any kind due
to moving in or out of heavy equipment.
• Taxes and permits are NOT part of this scope.
• Environmental Improvements will perform a 1-year quarterly maintenance program with semi-annual oil changes.(Will include reports
with pictures etc.)
• Environmental Improvements will provide a 1-year warranty from start-up provided all electrical,mechanical operational requirements
are met.
Cost:$49,500.00
Luke Funk
Environmental Improvements,Inc.
Houston Service Manager
o:713-228-7055 I c:281-723-3430 I f:713-228-6713
TEXAS OKLAHOMA
www.ei2texas.com