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HomeMy WebLinkAboutPR 24093: PURCHASE OF A MUELLER TAPPING DRILL MACHINE , ,„J , , 4 �J Cin of i 1 or rthu Texas INTEROFFICE MEMORANDUM Date: December 20, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR No. 24093 —Purchase of a Mueller Tapping Drill Machine Introduction: The intent of this Agenda Item is to seek Council's authorization for the purchase of a Mueller tapping drill machine from Core & Main of Beaumont, Texas for the Water Utilities usage to replace the City's old tapping drill machine. Core & Main is the lowest bidder with a total projected budgetary impact of$39,434.94. Background: The Water Utilities department needs a tapping drill machine to be able to install water taps to avoid having to contract out the job as a cost savings measure. The City's current tapping drill machine is old and has been out of commission for repairs. With the cost of repairs and having to contract out the work to install taps while the current tapping drill machine is being repaired, it was determined as a cost benefit to purchase a new Mueller tapping drill machine. Three vendors were approached for quotes on the price of a new Mueller tapping drill machine and Core&Main submitted the lowest quote for the total amount of$39,434.94. Budget Impact: The project will be funded through Water Utility Account No. 405-40-000-8522-00-00-000, Equipment. Recommendation: It is recommended that City Council approve Proposed Resolution No. 24093 authorizing the purchase of a Mueller tapping drill machine from Core & Main of Beaumont, Texas as described/outlined above. "Remember,we are here to serve the Citizens of Port Arthur" PR No.24093 12/19/24 cm Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A MUELLER TAPPING DRILL MACHINE FROM CORE & MAIN OF BEAUMONT, TEXAS, WITH A TOTAL PROJECTED BUDGETARY IMPACT OF $39,434.94; FUNDING IS AVAILABLE IN WATER UTILITY ACCOUNT NO. 405-40-000- 8522-00-00-000,EQUIPMENT. WHEREAS, the Water Utilities Department requires a tapping drill machine to install water taps as a cost-saving measure to avoid contracting out installations; and, WHEREAS, the City's current tapping drill machine is outdated and has been out of commission due to repairs; and, WHEREAS, considering the cost of repairs and the expense of contracting out tap installations during the downtime of the City's current tapping drill, it was determined to be more cost-effective to purchase a new Mueller tapping drill machine; and, WHEREAS, three companies were contacted for quotes for the purchase of a new Mueller tapping drill machine, as detailed in the bid tabulation attached as Exhibit"A"; and WHEREAS, Core & Main of Beaumont, Texas, was determined to be the lowest bidder, with a total projected budgetary impact of$39,434.94. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Council hereby authorizes the City Manager to purchase a new Mueller tapping drill machine from Core & Main of Beaumont, Texas, with a total projected budgetary impact of$39,434.94 as delineated in Exhibit"A" attached here to; and, THAT, the funding is available in Water Utility Account No. 405-40-000-8522-00-00- 000, Equipment; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of , 2025, AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Councilmembers: NOES: • Thurman Bill Bartie Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard Roxann Pais Cotroneo City Secretary City Attorney PR No. 24093 12/19/24 cm Page 3 of 3 APPROVED FOR ADMINISTRATION: 04410". 6111411/ Ronald Burton' City Manager in Matthews, .E. Water Utilities Director APPROVED AS TO FUND AVAILABILITY: jj avi be �� L l q 15o) w e 0 Lynda(Lyn) oswell, MA, ICMA-CM Finance Director Of" LIPte,ti Clifton, E. Williams Jr., CPPB Purchasing Manager EXHIBIT "A" (Bid Tabulation) � D I t / ? q • z ~ & n 2 ƒ 4o ` • 11 1-1 � © • e @ o ) E et to Ot n1/::: KO J ƒ2 ° d E \ k oi PZ ƒ © 2 M # \ 4 4 ? q ? -. T EXHIBIT "B" (Core and Main's Quote) CORE&MAIN Bid Proposal for MUELLER CL-12 DRILLING MACHINE CITY OF PORT ARTHUR Core&Main Job Location: Port Arthur,TX 8010 College St Bid Date:04/09/2024 Beaumont,TX 77707 Core & Main 3472275 Phone: 4098661899 Fax: 4098660955 Seq# Qty Description Units Price Ext Price 10 1 CL-12 DRILL MACHINE EA 30,963.82 30,963.82 20 1 H614 AIR POWER OPERATOR EA 8,471.12 8,471.12 Sub Total 39,434.94 Tax 0.00 Total 39,434.94 UNLESS OTHERWISE SPECIFIED HEREIN,PRICES QUOTED ARE VALID IF ACCEPTED BY CUSTOMER AND PRODUCTS ARE RELEASED BY CUSTOMER FOR MANUFACTURE WITHIN THIRTY(30)CALENDAR DAYS FROM THE DATE OF THIS QUOTATION.CORE&MAIN LP RESERVES THE RIGHT TO INCREASE PRICES TO ADDRESS FACTORS, INCLUDING BUT NOT LIMITED TO,GOVERNMENT REGULATIONS, TARIFFS,TRANSPORTATION,FUEL AND RAW MATERIAL COSTS. DELIVERY WILL COMMENCE BASED UPON MANUFACTURER LEAD TIMES.ANY MATERIAL DELIVERIES DELAYED BEYOND MANUFACTURER LEAD TIMES MAY BE SUBJECT TO PRICE INCREASES AND/OR APPLICABLE STORAGE FEES.THIS BID PROPOSAL IS CONTINGENT UPON BUYER'S ACCEPTANCE OF SELLER'S TERMS AND CONDITIONS OF SALE,AS MODIFIED FROM TIME TO TIME,WHICH CAN BE FOUND AT: https://coreandmain.com/TandC/ 04/09/2024-7:28 AM Actual taxes nay vary Page 2 of 2