HomeMy WebLinkAbout(A1) THOMAS KINLAW - $3,542.70 ( A1)
City of Port Arthur
Council - Tra. . wxpense and ._. ..
Page_1of_1_Pages
Name: Thomas Kinlaw Date of Report: 12/3/2024
Department/Division: Council Date(s) of Trip: 11/12-11/16/2024
Destination and Purpose of Trip: Tampa, FL
National League of Cities Congressional Cities Conference
Expense Type Date Date Date Date Date Totals
11/12/2024 11/13/2024 11/14/2024 11/15/2024 11/16/2024
Registration __ $ 800.00
Lodging $ 1,536.33
Air Fare $ 350.96 /
Mileage_ $ 104.88 ✓
i.
Shuttle $ 122.00 '
Per Diem $ 60.00 $ 80.00 $ 80.00 $ 80.00 $ 60.00 $ 360.00 s✓
Uber $ 62.69 $ 43.84 $ 106.53 `�
Flight change fee $ 162.00 $ 162.00
Total Trip Cost $ 3,542.70
Receipts are required for all expenses except per diem.
Only actual expenses may be reported. Rounding and estimating are not allowed. _
Calculation of Mileage Reimbursement: Subtract: Prepaid Registration $ 800.00
Odometer Beg: Prepaid Lodging $ 1,536.33
Odometer End: Shuttle $ 122.00
Total Miles Air Fare $ 350.96
x Rate 0 Subtract: Advanced Amount 0 $ 484.83
Mileage Reimbursement: Equals: Amount Due Councilmember
I hereby certify that the above expenditures if positive $ 248.58
represent cash spent for ligitimate city business Amount Due City Caonly, pursuant to ordinance 08-13, and do not if negative
include items of /Personal tur 2
Signature: ndl,w' 1--(-A"--v✓L✓ 01a3
Approved by Council JIJ
Notes and Explanation:
Cm Kinlaw returned on the 16th, not the 17th. He owes$19.94 ( per diem for 11/17).
His reimbursement is$106.53 ( Uber) + $162 (flight change fee.)= $268.53 less per diem for 11/17.
The Travel Request was prepared the day registration opened for NLC, so per diem rates were for FY24.
Travel was in November, so the per diem rates shown are for FY25.
C:\Users\mayorsec\Documents\Thomas Kinlaw\ERNLC24 Tampa
Christe Whitley
From: NLC City Summit <email_confirm@exl.eventshq.com>
Sent: Wednesday, October 16, 2024 11:37 AM
To: Christe Whitley
Cc: Christe Whitley
Subject: [NON-CoPA] 2024 NLC City Summit Registration Confirmation {NLC242:2793}
•
LC
.. : i�
V F ARS CITY SUMMIT
*4TIYftdu iu MOTIVE Litwin mistsT
***Please do not reply to this e-mail It was sent from an automated s
Thank you for registering for 2024 City Summit We are excited to see you in
November' Remember that citysummit.nic.orq is your online resource for conference schedule.
speakers and special events
This is your official confirmation for conference payment as well as your hotel reservation.
Please print this receipt and retain it for your records Changes and adoitions can be made by
clicking the link below
Click here to access your registration
Profile
Confirmation ID 2793
Thomas Kinlaw
City of Port Arthur
City of Port Arthur
PO BOX 1089
Port Arthur. TX 77641-1089
Scan this OR code at any self-service registration counter
,.T; to print your badge. Valid photo ID will be required
.
Registration Details
Thomas Kinlaw
Registration Type: \LC Member. Advance (June 16 - Sept 1)
Description Item Total
Registration (Qty 1) $800.00
Total Registration Fees $800.00
Total Registration Paid ($800 00)
Current Balance: $0.00
Housing Details
TAMPA MARRIOTT WATER STREET
505 Water Street Phone: 813-221-4900
Tampa. FL 33602 Fax 813-204-6342
Status Category Occupancy
CONFIRM - RUN OF HOUSE du,its
Arrival Departure Guests in Room
12 November 2024 17 November 2024 Thomas Kiniaw
Daily Rate Room Tax Deposit
$269.00 '3 50 Credit Card Guarantee
Christe Ned
Resort Fee Occupancy Tax
$0.00 $1.95 Per Night Note Taxes and fees are
subject to change without
notice
Estimated Reservation Charges
S1 536 33
Hotel Cancellation Policy
A credit card with an expiration gate of November 2024 or later is required in order to secure
your hotel reservation Your confirmed hotel may charge a deposit to your credit card equal to
one night's room and tax for each reservation. This deposit will be charged on or after October
28. 2024.
2
I
Cancellation within 24 hours of your scheduled arrival will result in forfeiture of your entire
. deposit as a late cancellation penalty. Failure to check-in on your scheduled arrival date will
result in this same cancellation charge and cancellation of any remaining nights of your
reservation.
Total Charges Paid Balance Due
s0.00 $0.00 $0.00
Financial Summary
Total Housing Fees: $0.00
Total Amount Applied to Housing: $0.00
Housing Balance: $0.00
Total of All Fees: $800.00
Total Amount Applied to All Fees: ($800.00)
Total Balance Due: $0.00
Payment History
Payment#1
06/27/2024—$800.00 [ Payment]
Christe Ned / MasterCard/********r***4185
Payment Allocation
06/27/2024 —Applied: Thomas Kinlaw's Hotel Reservation $0.00
06/27/2024—Applied: Thomas Kinlaw's Registration $800.00
Total Amount Applied: $800.00
Payment Totals
Total Payments: $800.00
Total Refunds: $0.00
Total Net Paid: $800.00
NLC will have photographers and videographers on staff recording the event. All attendees, by
registering, agree that their image and person may be photographed or videotaped as part of the
3
audience. NLC reserves the right to use any images or video captured during its conference for
promotional and marketing purposes Questions? Email mediaAnlc.orq.
Cancellation Policy
All requests must be sent in writing to NLCCSna.maritz.com by October 21 2024 and are
subject to a $100 cancellation fee No partial refunds will be made if you decide not to attend
particular functions. No registrations nor cancellations will be accepted by telephone No
cancellations will be accepted after October 21. 2024. Substitutions are permitted and can be
made at any time
Group Registration Policy
Groups of five or more will receive a complimentary sixth registration provided the registrations
are paid in full. To receive the group incentive. all individuals must register at the same time
After Group Registration is completed. each team member will receive a confirmation.
Group Cancellation Policy
No refunds will be given to those who previously registered as individuals. Group registrations
do not apply to these registration categories: spouse. student. youth chaperone or youth
delegates Substitutions are welcome. All changes and cancellation requests must be made in
writing to NLCCSCcmaritz.com
Questions?
For registration or housing information corrections. please contact.
NLC Registration and Housing Center information cio Maritz Global Events
Phone: 747-226-7785
Email: NLCCSamaritz.com
Maritz Privacy Policy Maritz Terms of Use
4
Christe Whitley
From: Thanks for staying! <efolio@marriott.com>
I Sent: Monday, November 25, 2024 9:31 AM
To: Christe Whitley
Subject: [NON-CoPA] Your Nov 12, 2024 - Nov 17, 2024 stay at the Tampa Marriott Water Street
Thank you for choosing the Tampa Marriott Water Street for
your recent stay.
As requested, below is a billing summary or adjustment for
your stay. If you have questions about your bill, please
contact us at(866) 435-7627 or
mbs.customer.svc@marriott.com. Marriott BonvoyT" members
may receive this email
Make another reservation on Marriott.com » automatically after every
stay.
Join Marriott BonvoyTm
today »
I Summar of Your Sta
Hotel: Tampa Marriott Water Street Guest: ZZ/KINLAW/THOMAS
505 Water Street NLC2425247
Tampa, Florida 33602 PO BOX 1089
USA PORT ARTHUR, TX 776411089
(813) 221-4900 USA
11 Dates of stay: Nov 12, 2024 - Nov 17, 2024 Room number: 1810
Guest number: 34726 Group number: 25098
1 Marriott BonvoyTM number: None
Date Description Reference Charges Credits
11/12/24 INTERNET FREEHSIA 0.00
11/12/24 ROOM REV 1810, 1 269.00
11 11/12/24 ROOM TAX 1810, 1 20.18
11/12/24 OCC TAX 1810, 1 16.14
11/12/24 TMD FEE 1810, 1 1.95
11/12/24 Payment - MasterCard 1,536.33
XXXXXXXXXXXX4185
11/13/24 INTERNET FREEHSIA 0.00
11/13/24 ROOM REV 1810, 1 269.00
11/13/24 ROOM TAX 1810, 1 20.18
11/13/24 OCC TAX 1810, 1 16.14
11/13/24 TMD FEE 1810, 1 1.95
11/14/24 INTERNET FREEHSIA 0.00
1
11/14/24 ROOM REV 1810, 1 269.00
11/14/24 ROOM TAX 1810, 1 20,18
11/14/24 OCC TAX 1810, 1 16.14
11/14/24 TMD FEE 1810, 1 1.95
11/15/24 INTERNET FREEHSIA 0.00
11/15/24 ROOM REV 1810, 1 269.00
11/15/24 ROOM TAX 1810, 1 20.18
11/15/24 OCC TAX 1810, 1 16.14
11/15/24 TMD FEE 1810, 1 1.95
11/16/24 INTERNET FREEHSIA 0.00
11/16/24 ROOM REV 1810, 1 269.00
11/16/24 ROOM TAX 1810, 1 20.18
11/16/24 OCC TAX 1810, 1 16.14
11/16/24 TMD FEE 1810, 1 1.95
11/17/24 SM BAL SMALL BA 0.02
11/17/24 Payment - MasterCard 0.00
XXXXXXXXXXXX4185
Total balance 0.00 USD
Treat yourself to the comfort of Marriott Hotels in your home.
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3
From: Southwest Airlines <southwestairlines(Wifly.southwest.com>
Date: November 15, 2024 at 10:15:21 AM CST
To: Thomas Kinlaw <tomas.kinlaw(a�portarthurtx.gov>
Subject: [NON-COPA]Thomas Kinlaw's 11/16 Houston (Hobby) trip (3AZCRP):
Your change is confirmed.
Reply-To: Southwest Airlines <no-replyia ifly.southwest.com>
Here's your updated itinerary and trip receipt.
View in web browser I View our mobile site
Southwest Manage Flight I Flight Status I My Account
Travel notice
REAL ID Requirement: Do you have a REAL ID? Beginning May 7, 2025, you will need a
state-issued REAL ID compliant license or identification card, or another acceptable form
of ID (such as a U.S. Passport), to fly within the United States. Visit for a list
of acceptable forms of ID and additional information regarding REAL ID requirement.
Hi Thomas,
We've confirmed the change to your trip. Below you'll find your
updated itinerary, important travel information, and trip receipt. See
you onboard soon
NOVEMBER 16
TPA HOU
Tampa to Houston (Hobby)
Confirmation # 3AZCRP Confirmation date: 11/15/2024
PASSENGER Thomas Kinlaw
RAPID REWARDS # 20947393913
TICKET# 5262580982829
EST. POINTS EARNED 1,792
Rapid Rewards® points are only estimations.Cash+Points bookings will not earn Rapid Rewards points,tier
qualifying points for A-List or A-List preferred status or Companion Pass qualifying points.
Your itinerary
Flight: Saturday, 11/16/2024 Est. Travel Time: 2h 35m Wanna Get AwayrE'
DEPARTS ARRIVES
a
ru rll
# 3522 TPA 10:30AM HOU 12:05PM
Tampa Houston (Hobby)
Payment information
Total cost Payment
Air - 3AZCRP November 15, 2024
Base Fare $ 449.08 Payment Amount $162.00
U.S. Transportation Tax $ 33.68 Visa ending in 1561
U.S. 9/il Security Fee $ 11.20
U.S. Passenger Facility Chg $ 9.00 October 16, 2024
U.S. Flight Segment Tax $ 10.00 Credit from ticket #5262571644871
to #5262580982829
Total $ 512.96
Fare rules: If you decide to make a change to your current itinerary it may result in a fare increase.
Your ticket number:5262580982829
All your perks, all in one place. (Plus a few
reminders.)
free®,
Wanna Get Away® fare: Your two bags fly no change or cancel
fees, 6X Rapid Rewards® points, and free same-day standby (taxes and fees
may apply but refunds will be provided). Learn more.
Make sure you know when to arrive at your airport. Times vary by city.
If your plans change, cancel your reservation at least 10 minutes before the
original scheduled departure time of your flight to receive a flight credit. If you 4
don't cancel your reservation in time, your funds will be forfeited
fi'' ¢'5 ... .,a'.1. .r'�, s' , r. T? "` rt non* t 4. . r ' ,s.a�.;; .�
-: � �- .. _ ate ..°��+e�+�-k'.a4 r.. �:+z:+'4.�*;:ac A'3'?t�.Lx su _
Prepare for takeoff
Use our app to make changes
to your trip, get a boarding
pass, & more.
Earn up to 10,000 Rapid Have questions about
Rewards® points per your upcoming trip?
night Get all the answers before you leave
baggage claim and the driver will load you and your luggage
at the designated loading area. Please call 352-269-6088
option # 2 if you need assistance.
Fare Details
Fare $55.00
Airport Entry Fee $3.00
Booking Fees $3.00
Trip Total
$61.00
Trip Details: (To TPA)
Confirmation Number 4758034
Pickup Time Nov 16 2024 8:20AM (Saturday)
Pickup Location 505 Water St
Tampa, FL, 33602
Drop Off Location TPA - Tampa Airport FL
Service Type Non-Stop Ride up to 6 passengers
Direct ride for up to 6 passengers and 6 bags total
Transportation Provider* Ecar Transportation Florida
Dispatch Contact Number** (352) 269-6088
Passengers 1 Passenger
Passenger Contact +1 (409) 543-2833
Flight Schedule Southwest Airlines #3522
Special Instructions
Fare Details
Fare $55.00
Airport Entry Fee $3.00
Booking Fees $3.00
Trip Total $61.00
Payment Info
Payment Method MasterCard ****4185
Payment Total $122.00
If your plans change:
For refunds, please cancel at least 2 hours prior to scheduled pickup time.
Within 3 hours of pickup time, for changes or status on your vehicle please call the provider directly at
(352) 269-6088.
2
**If more than 3 hours in advance,to change or cancel please call 1-800-Blue Van (800-258-3826)or visit
www.supershuttle.com.
Please mention that you have a SuperShuttle/ExecuCar reservation. Confirmation number 4758035
or 4758034 depending on which trip you're calling about.
Every SuperShuttle Express affiliate is locally owned and operated and has been qualified by SuperShuttle
to provide this service. Please contact the provider directly if there are any questions regarding your trip.
For arrival flights, if your flight is significantly delayed, please contact the local provider to check on vehicle
availability
Thank you,
SuperShuttle Express
Airport Rides Made Simple
3
7 2 24 1 51.Phi FY 2024 Per Diem Rates for ZIP Code 33602
GSA U.S. General Services Administration
FY 2024 Per Diem Rates for ZIP Code 33602
Meals& Incidentals (M&IE) rates and breakdown
First&
Primary Destination County M&IE Continental Lunch Dinner Incidental LastDay
Total Breakfast/Breakfast Expenses of
Travel
Pinellas;'
Tampa/St.Petersburg $69 $16 $17 $31 I $5 $51.75
Hillsborough 1
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7 2/24. 1:32 PM Get Driving Directions,Live Traffic&Road Conditions-MapQuest
Directions from 444 4th St to William P Hobby Airport
Get step-by-step walking or driving directions from 444 4th St, Port Arthur, TX to William P Hobby Airport, 7800
Airport Blvd, Houston, TX. Avoid traffic with optimized routes.
444 4th St, Port Arthur, TX 77...
William P Hobby Airport
Add stop Route settings
Choose Your Route
Route#1 Route#2 Route#3
via 1-10 and TX-73
1 hr 26min 92mi
9., ---- I -k )
G. iii..... ; ID)
Y :57
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https://www.mapquest.com/directionsifrom/us/tx/port-arthur/77640-645ot444-4th-st-29.$7074,-93.934351to/us/texas/wikiiam-p-hobby-airport-14710207 1/1
CITY OF PORT ARTHUR
TRAVEL REQUEST
Name of Employee Thomas Kinlaw Department/Divison Mayor/City Council Date' 10/16/2024
This is a request approval to travel to: Tampa Bay, FL
For the purpose of: NLC City Summit
Sponsoring agency, if applicable:
Departure Date: 11/12/24 Return Date: 11/17/24
Total working hours away from duty station
Mode of Transportation: Private Vehicle' City Vehicle: Air: X Other:
Will be staying at this location: Tampa Marriott Tele No: 813-221-4900
Estimated Cost: 1) Transportation $ 350.96
2) Lodging $1,536.33
3) Meals $ 379.95 ✓
4) Registration Fee $ 800.00 ,,/
5) Mileage to airport $ 104.88 „,//
Shuttle $ 122.00
TML
Total estimated cost of Trip: $3,294.12
Are budgeted funds available for this trip? X Yes No
If no indicate source of funds:
Are advance funds requested: Yes X No If yes state amount: $484 cO\o\g
Date Check Needed: 11/05/24 Applicable Account Number: oct-o�-oot- aa oo io-oc
I certify that this trip is of an essential nature and is required for the proper functioning of this department/office
Signed: �� "
� /t --�. Date: /cp 7/Z Signed: Date:
(Employee) (Department Head)
ACTION BY CITY MANAGER: APPROVED. NOT APPROVED:
Comment:Amount dispersed-$104.88 for mileage to and from airport and $379.95 for meals.
Signed:
(City Manager) Date
NOTE: This form is to be executed for any overnight trip on City Business. A detailed expense account
is to be promptly submitted after the trip has been completed.
Routing: Original to City Manager for approval.
Duplicate will remain in Department files
If advance is requested, original will be forwarded to Accounting by Manager's office. if approved.
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