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Home My WebLink About(A2) DONALD FRANK - $3,213.90 Ri ) City of Port Arthur Council -Travel Expense and Reimbursement Report Page 1 of_1_Pages Name: Donald Frank Date of Report: 12/3/2024 Department/Division: Council Date(s)of Trip: 11/12-11/16/2024 Destination and Purpose of Trip: Tampa, FL National League of Cities Congressional Cities Conference Expense Type Date Date Date Date Date Totals 11/12/2024 11/13/2024 11/14/2024 11/15/2024 11/16/2024 Registration $ 800.00 Lodging $ 1,229.06 / Air Fare $ 282.96 ✓ Mileage $ 104.88 Shuttle $ 120.00 ✓ Per Diem $ 60.00 $ 80.00 $ 80.00 $ 80.00 $ 60.00 $ 360.00 Flight change fee $ 197.00 $ 197.00 Airport Parking $ 120.00 Total Trip Cost $ 3,213.90 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Calculation of Mileage Reimbursement: Subtract: Prepaid Registration $ 800.00 ✓ Odometer Beg: Prepaid Lodging $ 1,229.06 ✓ Odometer End: Shuttle $ 120.00 Total Miles Air Fare $ 479.96 ✓ x Rate 0 Subtract: Advanced Amount $ 484.83 Mileage Reimbursement: Equals: Amount Due Councilmember I hereby certify that the above expenditures if positive $ 100.05 `r represent cash spent for ligitimate city business Amount Due City D 1 a a , 1 only, pursuant to ordinance 08-13, and do not if negative `-1 include items f a personal nature. Signature: Ot-( ct.440010 e 11 a y e 4 )l Approved by Council Notes and Explanation: Cm Frank returned on the 16th, not the 17th. Per diem advanced for FY24 was$379.95. Per diem for FY25 is$360 He owes$19.95- per diem for 11/17.$379.95-$360=$19.95,which was deducted from his reimbursement. Per diem was advanced for FY24 rates, as the Travel Request was prepared prior to FY25. Per diem reflected on the Expense Report is for FY25. C:1Users\mayorsec\Documents\Donald Frank\ERNLC24 Tampa Total Registration Fees: $800.00 Total Registration Paid: ($800.00) Current Balance: $0.00 Housing Details TAMPA MARRIOTT WATER STREET 505 Water Street Phone: 813-221-4900 Tampa. FL 33602 Fax: 813-204-6342 Status Category Occupancy CONFIRM RUN OF HOUSE Adults. 1 Arrival Departure Guests in Room 12 November 2024 17 November 2024 Donald Frank Daily Rate Room Tax Deposit $269.00 13.50% Credit Card Guarantee Christe Ned —--****-4185 Resort Fee Occupancy Tax $0.00 $1.95 Per Night Note:Taxes and fees are subject to change without notice Estimated Reservation Charges $1,536.33 Hotel Cancellation Policy A credit card with an expiration date of November 2024 or later is required in order to secure your hotel reservation.Your confirmed hotel may charge a deposit to your credit card equal to one night's room and tax for each reservation. This deposit will be charged on or.after October 28, 2024. Cancellation within 24 hours of your scheduled arrival will result in forfeiture of your entire deposit as a late cancellation penalty. Failure to check-in on your scheduled arrival date will result in this same cancellation charge and cancellation of any remaining nights of your reservation. Total Charges Paid Balance Due $0.00 $0.00 $0.00 2 A made at any time. Group Registration Policy Groups of five or more will receive a complimentary sixth registration, provided the registrations are paid in full. To receive the group incentive, all individuals must register at the same time. After Group Registration is completed, each team member will receive a confirmation. Group Cancellation Policy No refunds will he given to those who previously registered as individuals. Group registrations do not apply to these registration categories: spouse, student, youth chaperone or youth delegates. Substitutions are welcome. All changes and cancellation requests must be made in writing to NLOCS@matitz.com. Questions? For registration or housing information corrections. please contact: NLC Registration and Housing Center Information c/o NMaritz Global Events Phone: 747-226-7785 Email: Nl,CCS&m;aritz.com Maritz Privacy Policy I Meritz Terms of Use 4 11/14/24 ROOM REV 2010, 1 269.00 11/14/24 ROOM TAX 2010, 1 20.18 11/14/24 OCC TAX 2010, 1 16.14 11/14/24 TMD FEE 2010, 1 1.95 11/15/24 INTERNET FREEHSIA 0.00 11/15/24 ROOM REV 2010, 1 269.00 11/15/24 ROOM TAX 2010, 1 20.18 11/15/24 OCC TAX 2010, 1 16.14 11/15/24 TMD FEE 2010, 1 1.95 11/16/24 Payment - MasterCard 0.02 XXXXXXXXXXXX4185 Total balance 0.00 USD Treat yourself to the comfort of Marriott Hotels in your home. Im•ortant Information Do Not Reply to this Email This email is an auto-generated message. Replies to automated messages are not monitored. If you have any questions please contact the hotel directly at (813) 221-4900. Why Have I Received this Email? You have received this email because you requested during your stay to receive an electronic version of your bill by email. Availability Electronic versions of your hotel bill, available by email from our over 2,300 participating properties in the Marriott family of hotels in the USA and Canada, are emailed to you within 72 hours of check-out. These email messages reflect changes made to your bill up to 11pm on your day of departure. Any adjustments after that time may not be shown. If you have received this email in error, please notify us. Learn more about eFolio, receiving your hotel bills by email. Authenticity of Bills Marriott retains official records of all charges and credits to your account and will honor only those records. Privacy Your privacy is important to Marriott. For full details of our privacy policy, please visit our Privacy Statement. Credit of Marriott Bonvoy'"' Points After a stay, it may take up to 7 days for Marriott BonvoyTM points to be credited to your account. Terms of Use::Prfvacy Statement(c)1996-2012 Marriott International.Inc.All rights reserved.Marriott proprietary information Operated under license from Marriott International.Inc.or one of its affiliates 2 • Flight 1: Tuesday, 11/12/2024 Est. Travel Time: 2h 5m Wanna Get Away® DEPARTS ARRIVES FLIGHT# 0892 HOU 11 :55AM fl TPA 03:OOPM Houston (Hobby i Flight 2: Saturday, 11/16/2024 Est. Travel Time: 2h 30m Wanna Get Away® DEPARTS ARRIVES FLIGHT# 1792 TPA 06:OOpm J j HOU 07:30PM Houston (Hobby:: Payment information Total cost Payment Air - 3GOVAY November 12. 2024 oase Fare S 418.38 Payment Amount $197.00 U.S. Transportation Tax S 31.38 U.S. 9111 Security Fee 5 11.20 U.S. Passenger Facility Chg S 9.00 U.S. Flight Segment Tax Credit from ticket #5262571997921 to #5262579820194 Total $ 479.96 4-4 1 q . °I lD Fare rules: f you decide to:lake.a char=-=to your current itinerary d may result in a iar-,n — .-\ our ticket number _ 0 AU your perks, all in one place. (Plus a few reminders.) Wanna Get Away®fare: Your two bags fly free®, no change or cancel fees, 6X J Rapid Rewards®points, and free same-day standby (taxes and fees may apply but refunds will be provided). Learn more. EriMake sure you know when to arrive at your airport. Times vary by city. If your plans change, cancel your reservation at least 10 minutes before the original scheduled departure time of your flight to receive a flight credit. If you don't cancel your reservation in time, your funds will be forfeited. Prepare for takeoff 2 7/2124,1:51 PM FY 2024 Per Diem Rates for ZIP Code 33602 GSA U.S.General Services Administration FY 2024 Per Diem Rates for ZIP Code 33602 Meals&Incidentals (M&IE) rates and breakdown First& Prima Destination fount M&! Continental Incidental LastDay y Total Breakfast/Breakfast Lunch Dinner Expenses of Travel Tampa/St $17Petersburg Pinellas/ $69 $16 $51.75 Hillsborough $3A $5 lii I 413 i about;blank 1J9 • baggage claim and the driver will load you and your luggage at the designated loading area. Please call 352-269-6088 option#2 if you need assistance. Fare Details Fare $55.00 Airport Entry Fee $3.00 Booking Fees $2.00 Trip Total $60.00 g Confirmation Number 4758693 Pickup Time Nov 16 2024 4:00PM (Saturday) Pickup Location 505 Water St Tampa, FL, 33602 Drop Off Location TPA - Tampa Airport FL Service Type Non-Stop Ride up to 6 passengers Direct ride for up to 6 passengers and 6 bags total Transportation Provider* Ecar Transportation Florida Dispatch Contact Number** (352) 269-6088 , Passengers 1 Passenger Passenger Contact +1 (409) 365-2062 Flight Schedule Southwest Airlines #1792 Special instructions { Fare Details Fare $55.00 Airport Entry Fee $3.00 Booking Fees $2.00 Trip Total $60 00 p- f � sip+�'t i'�# c: vy ... g Y. Payment Method MasterCard ****4185 Payment Total $120.00 If your plans change: For refunds,please cancel at least 2 hours prior to scheduled pickup time. Within 3 hours of pickup time,for changes or status on your vehicle please call the provider directly at (352)269-6088. 2 CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Donald Frank Department/Divison Mayor/City Council Date: 10/16/2024 This is a request approval to travel to: Tampa Bay, FL For the purpose of: NLC City Summit Sponsoring agency, if applicable: Departure Date: 11/12/24 Return Date:_ 11/17/24 Total working hours away from duty station: Mode of Transportation: Private Vehicle: City Vehicle: Air: X Other: Will be staying at this location: Tampa Marriott Tele. No: 813-221-4900 Estimated Cost: 1) Transportation $ 282.96 I 2) Lodging $1,538.33 3) Meals $ 379.95 .T 4) Registration Fee $ 800.00 �/ 5) Mileage to airport $ 104.88 / Shuttle $ 120.00 yl TML Total estimated cost of $3,224.12 Trip: Are budgeted funds available for this trip? X Yes No If no indicate source of funds: — — " — ' - ' ' - * - - '7, Are advance funds requested: Yes X No if yes,state amount: $ 484.83 '�, Date Check Needed: 11/05/24 Applicable Account Number: 04t-01-001-5440-00-10-oo \'- I certify that th` .trip is of an essential nature and Is required for the proper functioning of this department/office. Signed: c� t,date: j jSigned: Date: (Employee) ( (Department Head) ACTION BY CITY MANAGER: APPROVED: NOT APPROVED: Comment Amount dispersed-$379.96 for meals and$104.88 for mileage. Signed: Date: Ci Manager) NOTE: This form is to be executed for any overnight trip on City Business. A detailed expense account is to be promptly submitted after the trip has been completed. Routing: Original to City Manager for approval. Duplicate will remain In Department files. if advance is requested, original will be forwarded to Accounting by Manager's office, if approved. , .. _ . . . . .. too Use our app to make changes your 13• i-ripi get a boardingpass., !J.:. more. - • LI 1:1 ,. - -....-. . •Don't 'MISS out on automatic check-in .._ i ,.• ' . fl Whe'. dVail 3 bl,'. ildtl'-fir.-i e ited:•ilvc cesery , -,tAlt irt,S, tr thog ! F.!i),(,yhtir flight, eatkl-than riNtitat-i'lle-cf, in. 1 • 1 - . • . ,,-;,. , .•. , • • CIPt it ilOW r'-.: - . . . .. . 1 • . . ,.. .-._ • . _. . ' I'Et . , ....- '1,---'1' -••*;-tii..''1;'. ,‘,':';'''' r' .',li.;.': . • ••..`, .•ir,:?..i.;.•.,.:' . . . :. . Have questions about your ,..,Iiii:431.,,,.'._.-•_-;i..-:,-- .. ' -: , - . 1 upcoming trip? 0-_:.,f,-,•i„IJI,rii.v.,41..,-;-:;4.-',..1,....&,...k..,,,::,,,,,,,.,....,i.1„5,, , ,. I 9/1.1.11'ilri. 4.1r4iit,t'-;,:-IC;:i-17.,.. 1114:',f..-aAW,Ac- all the ans.,Aiets ctie . f)efore y- tnve. f,•;.w , ',.,-,i..-t'..:,'..•:1:4-,',41.',.:"A-:-',.,.14'-'it...ga.;.f,..•- i;-:,,,.-,,4--=.41-..,p,:;i:„- b...-.....4,-,..2,;,44.-.-11.,.....,',..,..,.----4,f,-,---tz-v-_,,,s . te airport. .:,, h,--..,11.o7.7,-,-;:4-•;:.,-..----,44:,-; :-. 1c.;--..,--. -:;111.-,,v. u...4.`fqi, _,. ..:,:,-40-4:i,,,a111,44' • i-.,-;•4::;-t:c, ii'..Irti447''':'i 'e,*,-if;ckli;.:' . '.. • , i. .. tii ,.:'.:'... -11 '.••:-. -t',.....t3--,,....V'_--,, ,z,-* !.......;...-.,.,-,-,u,',..-, " "t---,,,-1 r :, Prepare now , . s..,Book hotel j! L . Book car .1 al I View ail offers ft ..L • I fil 1 i Help Center Update preferences Download mobile app 3 7/2/24,1:46 PM Privately owned vehicle(POV)mileage reimbursement rates RSA ffe An official website of the United States government GSA U.S. General Services Administration Privately owned vehicle (POV) nrmitea e reimbursement rates GSA has adjusted all POI/mileage reimbursement rates effective January 1,2024. Modes of transportation Effective/applicability Rate per date mile Airplane" January 1,2024 $1.76 If use of privately owned automobile is authorized or if no government- January 1,2024 $0,67 furnished automobile is available If government-furnished automobile is available January 1,2024 $0.21 Motorcycle January 1,2024 $0.65 Relocation Effective/applicability date Rate per mile Standard mileage rates for moving purposes January 1,2024 $0.21 *Airplane nautical miles(NMs)should be converted into statute miles(SMs)or regular miles when submitting a voucher using the formula(1 NM equals 1,15077945 SMs). i For calculating the mileage difference between airports,please visit the U.S.Department of Transportation's lQter Airp_ortDistance ! website. i I QUESTIONS: For all travel policy questions,email tyavef t ey,.gla,gov. Questions Have travel policy questions?Use our'Have a.Question7'site Last updated:Apr 11,2024 tlttpsw w,rw,gee,govitraveitpian-a4ripitraneportatfon-airfare-rates-pov-retes-etetprivately owned•vehIclaTov-mileage-relmbursement7topnev-travel 1/2 Christe Whitley From: Donald Frank <frankdonald8@aol.com> Sent: Monday, December 23, 2024 6:35 AM To: Christe Whitley; Donald Frank Subject: [NON-CoPA] Re: Expense Report Good! Sent from AOL on Android On Wed, Dec 18, 2024 at 10:46 AM,Christe Whitley <christe.whitley@portarthurtx.gov> wrote: Good morning, Please see the attached Expense Report and approve.Thanks. Kind Regards, Christe Whitley Ned Executive Secretary, Mayor and Council 444 4th Street Port Arthur, TX 77640 409-983-8105 www.portarthurtx.gov This email and its attachments may be confidential and are intended solely for the use of the individual to whom it is addressed. Any views or opinions expressed are solely those of the author and do not necessarily represent those of the City of Port Arthur. If you are not the intended recipient of this email and its attachments,you must take no action based upon them, nor must you copy or show them to anyone. Please reply to the sender if you believe you have received this email in error. 1