Loading...
HomeMy WebLinkAboutJANUARY 28, 2025 REGULAR MEETING 9_30 AMTHURMAN BILL BARTIE, MAYOR RONALD BURTON, CPM DONEANE BECKCOM, CITY MANAGER MAYOR PRO TEM SHERRI BELLARD, TRMC COUNCIL MEMBERS: CITY SECRETARY WILLIE BAE LEWIS, JR. TIFFANY L. HAMILTON EVERFIELD ROXANN PAIS COTRONEO HAROLD L. DOUCET, SR. CITY ATTORNEY THOMAS KINLAW, III DONALD FRANK, SR. AGENDA City Council Regular Meeting Tuesday, January 28, 2025 9:30 A.M. CT The City Council Of The City Of Port Arthur Will Conduct The Regular Meeting Scheduled For Tuesday, January 28, 2025 At 9:30 A.M. CT, By Telephonic And Videoconference In Addition To Allowing In Person Attendance. A Quorum Of The City Council Will Be Physically Present In The City Council Chamber, Fifth Floor, City Hall, 444 Fourth Street Port Arthur, Texas. The Public May Participate In The Meeting In Person Or By Dialing One Of The Following Toll-Free Numbers And Entering The Meeting ID: 864 7789 4658 And Passcode: 887455 (877) 853-5247 US Toll Free (888) 788-0099 US Toll Free In Compliance With The Americans With Disabilities Act, The City Of Port Arthur Will Provide For Reasonable Accommodations For Persons Attending City Council Meetings. To Better Serve You, Requests Should Be Received 24 Hours Prior To The Meeting. Please Contact The City Secretary’s Office, At (409) 983-8115. Website: http://www.portarthurtx.gov 1 City Council Regular Meeting City Hall Council Chamber City Of Port Arthur January 28, 2025 9:30 AM PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Bartie _____ Mayor Pro Tem Beckcom _____ Councilmember Lewis, Jr. _____ Councilmember Hamilton Everfield _____ Councilmember Doucet, Sr. _____ Councilmember Kinlaw, III _____ Councilmember Frank, Sr. _____ City Manager Burton, CPM _____ City Secretary Bellard, TRMC _____ City Attorney Pais Cotroneo _____ Police Chief Duriso Or Designee _____ II. PROCLAMATIONS Proclamations III. PETITIONS & COMMUNICATIONS A. Speakers (1) Bobby Lopez Of The Bob Hope School Regarding Water Service B. Presentations (1) A Presentation By J.D. Appling Of The Professional Football Capital Of The World Regarding The June 6, 2025 Event To Highlight Pro Ball Players (2) A Presentation By Staff, A Status Update Of The Water And Wastewater Infrastructure C. City Manager’s Staff Reports – None D. Employee Recognition – None 2 AGENDA JANUARY 28, 2025 III. PETITIONS & COMMUNICATIONS – CONTINUED E. Correspondence – None F. Discussions (1) A Discussion Regarding Funding The City's Water Infrastructure Needs (Requested By Councilmember Frank) IV. PUBLIC HEARINGS – 10:00 A.M. – NONE V. REPORTS / ITEMS OF COMMUNITY INTEREST (LIMITED TO A TOTAL OF TWO (2) MINUTES PER COUNCILMEMBER) Pursuant To 551.0415 Of The Texas Government Code, The Mayor And Council May Make Announcements Regarding Items Of Community Interest, Which Include The Following: (1) Expressions Of Thanks, Congratulations, Or Condolence; (2) Information Regarding Holiday Schedules; (3) An Honorary Or Salutary Recognition Of A Public Official, Public Employee, Or Other Citizen, Except That A Discussion Regarding A Change In The Status Of A Person's Public Office Or Public Employment Is Not An Honorary Or Salutary Recognition For Purposes Of This Subdivision; (4) A Reminder About An Upcoming Event Organized Or Sponsored By The Governing Body; (5) Information Regarding A Social, Ceremonial, Or Community Event Organized Or Sponsored By An Entity Other Than The Governing Body That Was Attended Or Is Scheduled To Be Attended By A Member Of The Governing Body Or An Official Or Employee Of The Political Subdivision; And (6) Announcements Involving An Imminent Threat To The Public Health And Safety Of People In The Political Subdivision That Has Arisen After The Posting Of The Agenda 3 AGENDA JANUARY 28, 2025 V.REPORTS / ITEMS OF COMMUNITY INTEREST (LIMITED TO A TOTAL OF TWO (2) MINUTES PER COUNCILMEMBER) – CONTINUED *Possible Action May Not Be Discussed In Conjunction With The Information Provided In The Report VI.UNFINISHED BUSINESS – NONE VII.CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A.Travel Expense Reports (A1) Councilmember Willie Lewis: National League Of Cities City Summit Tampa, Florida November 12 – 17, 2024 $3,419.28 B.Minutes November 19, 2024 Special Meeting (Executive Session) November 19, 2024 Regular Meeting December 3, 2024 Regular Meeting December 17, 2024 Regular Meeting January 7, 2025 Regular Meeting January 14, 2025 Special Meeting (Executive Session) January 14, 2025 Regular Meeting 4 AGENDA JANUARY 28, 2025 VII. CONSENT AGENDA – CONTINUED C. Resolutions – Consent (1) P.R. No. 24009 – A Resolution Authorizing The City Manager To Enter Into An Agreement With Rob Peltier Construction, Inc Of Dayton, Texas For Replacement Of The Movable Wall Motor And Track At The Robert A. "Bob" Bowers Civic Center In The Total Amount Of $96,559.00. Funds Are Available In Civic Center Account No. 001-15- 043-5312-00-20-000 (2) P.R. No. 24077 – A Resolution Authorizing The City Manager To Execute An Agreement With SKR Construction Of Port Arthur, Texas, For The Re-Roofing Of The Pleasure Island RV Park Office In An Amount Not To Exceed $33,500.00, With Funds Allocated From Pleasure Island Building Maintenance Account Number 450-60-405- 5312-00-00-000 (3) P.R. No. 24103 – A Resolution Authorizing The City Manager To Execute A Commercial Refuse Disposal Contract Between The City Of Port Arthur, Texas And Frontier Waste Solutions DBA Frontier K2, LLC Of Crystal Beach, Texas For The Purpose Of Disposing Of Refuse At The City's Sanitary Landfill (4) P.R. No. 24110 – A Resolution Authorizing The City Manager To Enter Into A Contract With SCS Engineering Of Houston, Texas, To Investigate Methane Exceedances At The Landfill And Prepare A Remediation Plan For $34,900.00. Funds Are Available In The Public Works Department Landfill Division – Professional Services Account Number 403-50-320-5420-00-00-000 (5) P.R. No. 24111 – A Resolution Authorizing The City Manager To Enter Into A Contract With Cubic ITS, Inc. Of Sugar Land, Texas, Through BuyBoard Contract No. 703-23 And Traffic Parts, Inc. Of Conroe, Texas, Through BuyBoard Contract Nos. 698-23 And 703-23 For The Purchase Of Traffic Signals And Cabinets, With A Total Budgetary Impact Not-To-Exceed $110,000.00. Funding Is Available In Account No. 307-21-057-8522-00-10-000 For Fiscal Year 2025 5 AGENDA JANUARY 28, 2025 VII. CONSENT AGENDA – CONTINUED (6) P.R. No. 24115 – A Resolution Authorizing The 2024-2025 Orange County Appraisal District Funding Allocation In The Total Amount Of $26,946.00 From General Fund Finance Department's Account No. 001-07-015-5420-00-10-000 (7) P.R. No. 24117 – A Resolution Authorizing The City Manager To Apply For Fiscal Year 2025 State Homeland Security Program (SHSP), Law Enforcement Terrorism Prevention Activity Program (LETPA) Funding (8) P.R. No. 24119 – A Resolution Authorizing The City Manager To Apply For The Transformative Environmental Awards For Members Of Underserved Populations (Team Up) Grant Program For Park Improvements And Enhancements (9) P.R. No. 24120 – A Resolution Authorizing The City Manager To Apply For Fiscal Year 2025 State Homeland Security Program (SHSP) Grant With No Cash Match (10) P.R. No. 24123 – A Resolution Authorizing The City Manager To Purchase WellWell Anthracite 2000 From Well Squared LLC, Of Bellville, Texas With Total Projected Budgetary Impact Of $49,647.00 Funds Are Available In Water Utilities Account No. 410-40-210-5312- 00-00-000 Building Maintenance (11) P.R. No. 24124 – A Resolution Authorizing The City Manager To Purchase Self-Contain Breathing Apparatus Equipment From Casco Industries, Inc. Of Laporte, Texas Under BuyBoard Contract No. 698- 23, With A Projected Capital Budgetary Impact Of $85,950.00; Funding Is Available In Account No. 625-19-047-8522-00-10-000 (12) P.R. No. 24125 – A Resolution Authorizing The City Manager To Execute A One Year Contract With EPR Systems, Inc. Of Jacksonville, Florida For A Comprehensive Record Management System For The Port Arthur Fire Department In The Total Amount Of $25,277.00, Funding Is Available In Professional Services Account #001-19-047- 5420-00-30-000 6 AGENDA JANUARY 28, 2025 VII. CONSENT AGENDA – CONTINUED (13) P.R. No. 24131 – A Resolution Authorizing The City Manager To Allow The Police Department To Apply For The FY26 Project Safe Neighborhood Grant, With No Cash Match (14) P.R. No. 24139 – A Resolution Authorizing Payment Of Service Fees For Six-Months For Naviline ASP To Superion LLC In The Amount Of $27,425.77. Funding Available In Water And Sewer Customer Service Other Contractual Services Account No. 410-40-205-5470-00-000- 000 VIII. ITEMS REQUIRING INDIVIDUAL ACTION – NON-CONSENT A. Resolutions – Non-Consent (1) P.R. No. 23995 – A Resolution Authorizing The City Manager To Purchase One (1) 2025 Case 580SN Backhoe With An Enclosed Cab For The Public Works Streets Division From Associated Supply Company, Inc Of Beaumont, Texas, Through The BuyBoard Cooperative Purchasing Program, Contract No. 685-22, With A Total Budgetary Impact Amount Of $138,913.50. Funding Is Available In The Capital Reserve Fund, Public Works Streets Account No. 625-21- 053-8522-00-00-000 (2) P.R. No. 23996 – A Resolution Authorizing The City Manager To Purchase One (1) 2025 Case SV211E Padfoot Roller Compactor For The Public Works Streets Division From Associated Supply Company, Inc. Of Beaumont, Texas, Through The BuyBoard Cooperative Purchasing Program, Contract No. 685-22, With A Total Budgetary Impact Amount Of $165,305.50. Funding Is Available In The Capital Reserve Fund, Public Works Streets Equipment Account No, 625-21- 053-8522-00-00-000 (3) P.R. No. 24107 – A Resolution Authorizing The City Manager To Enter Into An Agreement With Marsh Waterproofing, Inc. Of Vidor, Texas For Phase IV Repair And Renovation To Rose Hill Manor In The Total Amount Of $375,000.00. Funds Are Available In Rosehill Renovations From The CIP Account #307-15-043-8512-00-10-000 Project BU 0014-CON 7 AGENDA JANUARY 28, 2025 VIII. ITEMS REQUIRING INDIVIDUAL ACTION – NON-CONSENT – CONTINUED (4) P.R. No. 24108 – A Resolution Ratifying The City Manager's Decision To Authorize Emergency Repair Of The Gulf Pump Station, For The Total Not To Exceed Amount Of $129,984.12; Funds In Account No. 410-40-210-5318-00-00-000, Equipment Maintenance, Is Contingent Upon The Approval Of The Budget Amendment In Proposed Ordinance No. 7308 (5) P.R. No. 24114 – A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And Elite Contractors And Equipment, LTD, Of Kirbyville, Texas, For The Sabine Pass Mechanic Street And South 1st Avenue Reconstruction Project, For Remobilization, Extra Dirt, Installation Of Guard Rails, Thereby Increasing The Contract Amount By $201,570.00 To The New Total Contract Amount Of $2,743,629.00 And The Addition Of One Hundred Twenty (120) Calendar Days. Funding Is Available In The Capital Improvement Street Account No. 307-21-053-8517-00-10-000. Project No. ST1P90.CON (6) P.R. No. 24121 – A Resolution Authorizing The City Manager To Enter Into A Contract With Vortex Services LLC, For The Rehabilitation Of The Lewis Drive Lift Station Through BuyBoard Contract No. 731-24 In The Total Amount Of $106,440.01; Funds Are Available In Account No. 405-40-000-8516-00-00-000, Project No. WS0021, Wastewater Lift Stations (7) P.R. No. 24126 – A Resolution Authorizing The City Manager To Terminate The Contract With Gulf Express Construction LLC Of Groves, Texas, For The Repair Of The Pier And Gazebo At 800 Lakefront Drive (Boat Launch) (8) P.R. No. 24134 – A Resolution Authorizing The City Manager To Purchase One (1) 2026 Mack Terrapro 64R Commercial Truck For The Solid Waste – Commercial Division From Bruckner Truck Sales Of San Antonio, Texas, Through The H-GAC Cooperative Purchasing Program For The Amount Of $391,568.00. Funding Is Available Through The Solid Waste Container Service Motor Vehicles Account, Account Number 403-50-315-8523-00-00-000 8 AGENDA JANUARY 28, 2025 VIII. ITEMS REQUIRING INDIVIDUAL ACTION – NON-CONSENT – CONTINUED (9) P.R. No. 24135 – A Resolution Authorizing The City Manager To Purchase One (1) 2026 Mack Granite 64B Trash Truck With Palfinger M13A80 For The Solid Waste – Trash Division From Vanguard Truck Center Of Houston, Texas, Through The TIPS Cooperative Purchasing Program For $333,489.05. Funding Is Available In The Solid Waste Trash Collection Motor Vehicles Account, Account Number 403-50-305-8523-00-00-000 (10) P.R. No. 24136 – A Resolution Authorizing The City Manager To Purchase One (1) 2025 Mack LR Garbage Truck With Heil 28 YD DP Python For The Solid Waste – Garbage Division From Vanguard Truck Center Of Houston, Texas, Through The TIPS Cooperative Purchasing Program For $399,972.89. Funding Is Available In The Solid Waste Residential Collection Motor Vehicles Account, Account Number 403-50-310-8523-00-00-000 (11) P.R. No. 24138 – A Resolution Authorizing The Contract Extension For The Bridge Repair Project With Woolpert, Inc. Of Houston, Texas, There Is No Funding Impact For The Contract Extension (12) P.R. No. 24140 – A Resolution Authorizing The City Manager To Execute Change Order No. 1 To The Procter Street Extension Elevated Storage Tank Rehabilitation Project With M.K. Painting, Inc. Of Wyandotte, Michigan, Increasing The Contract Amount By $135,000.00 To The New Total Contract Amount Of $804,000.00 With Extended Contract Time Of 232 Days; Funding In Account No. 405-40-000-8516-00-00-000, Project No. WS0004-CON. Is Contingent Upon The Approval Of The Budget Amendment In Proposed Ordinance No. 7308 (13) P.R. No. 24143 – A Resolution Authorizing The City Manager To Execute A Contract With Allco, LLC Of Beaumont, Texas For The Highway 365 Sanitary Sewer Force Main Replacement Project With A Projected Budgetary Impact Of $2,709,931.50. Funding In Account No. 405-40-000-8516-00-00-000, Project No. WS0012-CON. Highway 365 Force Main, Is Contingent Upon The Approval Of The Budget Amendment In Proposed Ordinance No. 7308 9 AGENDA JANUARY 28, 2025 VIII. ITEMS REQUIRING INDIVIDUAL ACTION – NON-CONSENT – CONTINUED B. Ordinances – Non-Consent (1) P.O. No. 7308 – An Appropriation Ordinance Amending The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2024 And Ending September 30, 2025, Increasing General Fund (001) By $3,265,000.00 And Transferring That Amount Thereby Increasing Water And Sewer Capital Fund (405) By $3,135,000.00 And Water And Sewer Fund (410) By $130,000.00 (2) P.O. No. 7310 – An Ordinance Amending Section 2-31 Of The Code Of Ordinances Governing The Distinction Between Routine And Nonroutine Agenda Items By Amending Subsection (D)(2) And (D)(3) To Change The Demarcation Between Routine Items And Nonroutine Items From $50,000.00 To $100,000.00 IX. *CLOSED MEETING (EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551.101 Of Chapter 551 (Open Meetings Law) Of The Texas Government Code [Formerly Article 6252-17, Section 2(a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: "A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": IX. *CLOSED MEETING (EXECUTIVE SESSION) Section 551.071 – Litigation And/Or Legal Advice Section 551.072 – Land Section 551.073 – Negotiated Contracts For Prospective Gifts To The City Section 551.074 – Personnel Section 551.076 – Security Personnel Or Devices Section 551.087 – Deliberations Regarding Economic Development Incentives 10 AGENDA JANUARY 28, 2025 IX. *CLOSED MEETING (EXECUTIVE SESSION) – CONTINUED Closed Meeting: (1) Section 551.071 Of The Texas Open Meetings Act To Meet With Its Attorney To Seek Legal Advice On A Matter In Which The Duty Of The Attorney To The City Council Under The Texas Disciplinary Rules Of Professional Conduct Of The State Bar Of Texas Clearly Conflicts With The Texas Open Meetings Act Relating To: (a) Homeland Security Data Regarding Critical Infrastructure Off- System Bridges, Priority Levels 1 And 2 (b) Ground Lease By Diligence Offshore Services LLC From The City For Certain Tracts Containing Approximately 13.79 Acres, 600 Acres And 1360.5 Acres Located On Pleasure Island For The Development, Construction And Operation Of Wind And Solar Energy Generation Facilities (c) Highway 365 Force Main And Lift Station Improvements (d) Collective Bargaining With The Port Arthur Police Association (e) Impact Fees (2) Section 551.089 – Deliberations Regarding Security Devices Or Security audits (a) Homeland Security Data Regarding Critical Infrastructure Off- System Bridges, Priority Levels 1 And 2 (3) Section 551.074 – Personnel (a) Duties, Responsibilities And Evaluations Of City Attorney, City Manager, And City Secretary (Requested By Mayor Bartie) *The Items In Executive Session May Be Discussed And Acted On In Open Session 11 AGENDA JANUARY 28, 2025 X. ADJOURNMENT OF MEETING *************************************************** NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 9:30 AM On January 29, 2025. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law *************************************************** RULES OF DECORUM – PERSONS ADDRESSING COUNCIL & AUDIENCE MEMBERS 1. Recognition by Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer. 2. Speaking Procedure; Limitation on discussion and questioning. Each person addressing the Council shall step up to the microphone provided for the use of the public and give his name and address in an audible tone of voice for the records, state that subject he wishes to discuss, state whom he is representing if he represents an organization or other person, and unless further time is granted by majority vote of the Council, shall limit his remarks to five (5) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion, whether directly or through a member of the Council, without the permission of the Presiding Officer. 3. Improper References, Disorderly Conduct By Person Addressing The Council; Any person making, expressly or impliedly, personal, impertinent, slanderous, derogatory, discourteous, snide, or profane remarks or who willfully utters loud, threatening or abusive language, or engages, in any disorderly conduct which would impede, disrupt, or disturb the orderly conduct, the order by the Presiding Officer, and if such conduct continues, may, at the discretion of the Presiding Officer, be ordered barred from further audience before the Council during that Meeting. 4. Addresses After Motion Made or Public Hearing Closed. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by majority vote of the City Council. 5. Campaign Speeches Prohibited. No persons will be allowed to address the City Council by making campaign speeches for or against any candidate who has announced or does announce his intention to run, or issue already ordered on a ballot for election. 6. Disorderly Conduct. No person in the audience shall engage in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting. 7. Limitations on Use of Supplemental Lighting. Limitations on use of supplemental lighting for television and motion picture cameras to create the least amount of interference with or disturbance of Council proceedings and/or discomfort to the public. 8. Persons Having Complaints, Allegations, or Charges Against Individual City Employees. No person shall make any complaint, specific allegation, or charge against an individual City Employee by name in a public meeting unless he first shows that he has pursued appropriate administrative channels. ENFORCEMENT OF DECORUM Warning. All persons shall at the request of the Presiding Officer, be silent. Removal. If, after receiving a warning from the Presiding Officer, a person persists in disturbing the meeting, such Officer may order him to remove himself from the meeting. If he does not remove himself, the Presiding Officer may order the Sergeant-at-arms to remove him. Resisting Removal. Any person who resists removal by the Sergeant-at-arms shall be charged with violating V.T.C.A, Penal Code 42.05. Motions To Enforce. Any Councilmember may move to require the Presiding Officer to enforce this division, and the affirmative vote of a majority of the Council shall require him to do so. RULES OF PROCEDURE The City Secretary shall make public, in accordance with the Texas Open Meetings Law, an agenda containing all business to be discussed at a meeting of the City Council. Persons Requesting To Be Heard On Agenda Items (1) Residents. Any resident who wishes to address the Council on any matter may do so by notifying the City Secretary in accordance with the Texas Open Meetings Law. (2) Nonresidents. Any nonresident wishing to address the Council shall notify the City Secretary and specify his interest in the matter being considered. The City Secretary shall present such request to the Presiding Officer for approval before placing the name on the Agenda. Specific Agenda Items. After a motion, second and discussion by the City Council on any specific agenda item, and before a vote is taken, the Presiding Officer shall recognize any citizen in the audience wishing to address the council on such item, who shall be permitted to address the Council thereon for a period of three (3) minutes. “Specific Agenda Items” are defined as any item specified on the Notice of Meeting posted for purposes of the Texas Open Meetings Law and which becomes the subject of a motion before the Council. This is an abridged version of the City of Port Arthur Code of Ordinances Article II, Sec. 2-75 (a).