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Home My WebLink AboutPR 24108: RATIFICATION OF REPAIR OF THE GULF PUMP STATION \� �'' / City of 4 / 1, \\, 40, ort rthu�— Terus www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: January 7, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR No. 24108 —Ratification of Repair of the Gulf Pump Station Introduction: The intent of this Agenda Item is to seek the City Council's approval to ratify the City Manager's decision to approve the repair of the Gulf Pump Station in a not to exceed amount of $129,984.12. Funding in Account No. 410-40-210-5318-00-00-000, Equipment Maintenance is contingent upon the approval of the budget amendment in Proposed Ordinance No. 7308. Background: An Entergy power failure on Sabine Pass caused the Gulf Pump Station to malfunction. The pump station was not able to switch to generator power as the onsite generator was also not able to function. On March 5, 2024, the City Manager signed an emergency memo, authorizing the repair. Electrical Specialties, Inc. and Stewart& Stevenson were called out for the emergency repair and to supply a temporary portable generator until the permanent generator would be back online.The original expected estimate was$100,000.00. The repairs are now completed and the total invoices for the repairs is $129,984.12. Budget Impact: The total budgetary impact is $129,984.12. Funding in Account No. 410-40-210-5318-00-00- 000, Equipment Maintenance, is contingent upon the approval of the budget amendment in Proposed Ordinance No. 7308. Recommendation: It is recommended that City Council approve Resolution No. 24108, ratifying the City Manager's approval of the repair as discussed and/or outline above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 24108 1/7/2025 cm Page 1 of 3 RESOLUTION NO. A RESOLUTION RATIFYING THE CITY MANAGER'S DECISION TO AUTHORIZE EMERGENCY REPAIR OF THE GULF PUMP STATION, FOR THE TOTAL NOT TO EXCEED AMOUNT OF $129,984.12; FUNDS IN ACCOUNT NO. 410-40-210-5318-00-00-000, EQUIPMENT MAINTENANCE, IS CONTINGENT UPON THE APPROVAL OF THE BUDGET AMENDMENT IN PROPOSED ORDINANCE NO. 7308 WHEREAS,an Entergy power failure on Sabine Pass caused the Gulf Pump Station to malfunction; and, WHEREAS, the pump station was not able to switch to generator power as the onsite generator was not able to function as well; and, WHEREAS, on March 5, 2024, the City Manager signed an emergency memo (Exhibit "A"), authorizing the repair of the Gulf Pump Station; and, WHEREAS, Electrical Specialties, Inc. were called out for the emergency repair and to supply a temporary portable generator until the permanent generator was back online; and, WHEREAS, the repairs are now completed and the final cost of the repairs was $129,984.12.00 (Invoices attached as Exhibit"B"); and, WHEREAS,pursuant to Section 252.022(a)(1)of the Texas Local Government Code,this purchase is authorized because of a public calamity that requires the immediate appropriation of money to relieve the necessity of the municipality's residents or to preserve the property of the municipality; and, WHEREAS, it is authorized pursuant to Section 252.022(a)(3) of the Local Government Code because of the unforeseen damage to public machinery, equipment, or other property. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: P.R. No. 24108 1/7/2025 cm Page 2 of 3 THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Council hereby ratifies the City Manager's decision to authorize the emergency repairs for the total amount of$129,984.12 (Invoices attached as Exhibit"B"); and, THAT,funding in Account No. 410-40-210-5318-00-00-000,Equipment Maintenance, is contingent upon the approval of the budget amendment in Proposed Ordinance No. 7308 THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , 2025 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor • Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard Roxann Pais otroneoo City Secretary City Attorney P.R. No. 24108 1/7/2025 cm Page 3 of 3 APPROVED FOR ADMINISTRATION: Ronald Burt° , PM Calvin Matthews, P.E. City Ma er Director of Water Utilities APPROVED AS FOR AVAILABILITY OF FUNDS: (1-01-kla---LJ J-et-o — n (Lyn) Boswell, MA, ICMA-CM Clifton E. Williams,Jr., CPPB Director of Finance Purchasing Manager EXHIBIT "A" (Emergency Memo) Cirr ii or! rthu Ti'tu s INTEROFFICE MEMORANDUM WATER UTILITIES DEPARTMENT Date: March 5, 2024 To: Ronald Burton, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: Emergency Repair of the Gulf Pump Station The Entergy power failure this morning on Sabine Pass caused the Gulf Pump Station to malfunction. The generator onsite was not able to function as well. Without the Gulf Pump Station,the city can not supply water volume and pressure to Sabine Pass. It's an extreme public safety concern. City staff is communicating with Entergy about the power failure. Electrical Specialties, Inc. and Stewart & Stevenson are called out for the emergency repair and supply of a temporary portable generator until the permanent generator is back online. The total expenditure for the repairs is unknown now and $100,000.00 is to be expected approximately. I Ronald Burton,hereby approve the emergency repairs. Allk „•41 - Ron : • on Ci Manager "Remember, we are here to serve the Citizens of Port Arthur" EXHIBIT "B" (Invoices) I I i I i ..›2L‹ Electrical Specialties Inc Invoice 1550 Langham Road Beaumont,TX 77707 Date Invoice# (409)860-5211 *Fax(409)860-5851 4/2/2024 23750-1 SB I i , Bill Tell , City of Port Arthur ' PO Box 1089 Pt.Arthur, Texas 77641 c k I ! 1 ''�,j � � 146 � � I P.O.No. Terms 1 - 6� S��tu`Uu--ou- co, a111 1 'l11 s Description Amount Port'Arthur Water Distribution Gut Coast P mp Station 217o S. Gulfway Dr. Port d rthur,Texas 77640 Emergency Repairs due to powerfailure. Labor to hoo i j up generator& cables 1 1,470.00 One month rental on the generator&cables. (From 3/5/24 through 4/2/24) 13,363.38 i Additional billing will occur untilli the generator&cables are no longer needed. Additional labor cost will occur to disconnect the generator once it is no longer needed. _ 1 : J Regulated by;the Texas Department of Licensing and Regulations, Subtotal PO box 12157,J Austin,Texas 787,11, 800-803-9202 or 512-463-6599 $14,833.38 CREDIT CARD PAYMENTS EXCEEDING$500.00 WILL BE ' Sales Tax (8.25%) 50.00 CHARGED AN ADDITIONAL 2.5% FEE. I; i Total $14,833.38 : Vt. . .1 ;I U Payments/Credits I/ � $a.00 I u+i a. 2-LJ Balance Due $14,833.38 1 L ( �� _ltn 4 - -4 '›zg. Electrical Specialties Inc 1550 Langham Road Invoice ' Beaumont,TX 777,07 Date Invoice# 1 ' (409)860-5211 * Fax(409)860-5851 i I t 4/25/2024 23750-2 SB I 1 . Bill To 11 Port Arthur Water Distribution ! Gulf Coast Pump Station 2170 Si. Gulfway Dr. Port Arthur,Texas 77640 n 1-112/S/ , `1 D �!u_ ate', �� ``_ P.O. No. Terms Description Amount Port Arthur Water Distribution Gulf boast Pump Station 217 S. Gulfway Dr. Port Arthur, Texas 77640 1 i i I Emergency repairs due to power failure One month rental for the generator,;&cables(April) 13,363.38 . 11 1 ,4 i i I Regulated by The Texas Department of Licensing and Regulations, PO box112157 Austin,Texas 787111 800-803-9202 or 512-463-6599 Subtotal $13,363.38 • CREDIT CARD PAYMENTS EXCEEDING S500.00 WILL BE Sales Tax (8.25%) $0.00 ;i CHARGED AN ADDITIONAL 2.5% FEE. Total $13,363.38 '1 Payments/Credits $0.00 Balance Due $13,363.38 1 Electrical Specialties Inc Invoice 1550 Langham Road Beaumont,TX 77707 Date Invoice# (409)860-5211 * Fax (409)860-5851 5/24/2024 23750-3 SB Bill To Port Arthur Water Distribution Gulf Coast Pump Station PO B ox 1089 PAST DUE Port Arthur.Texas 77641 •y' P 0 No. Terms Description Amount Port Arthur Water Distribution Gulf Coast Pump Station 217 S. Gulfway Dr. Port Arthur; Texas 77640 Emergency repairs due to power failure One month rental for the generator& cables(May) • 12,727.17 JUL5 Ci+- P:,aT ;•RTtiUR 51 Regulated by The Texas Department of Licensing and Regulations, Subtotal PO box 12157 Austin, Texas 78711, 800-803-9202 or 512-463-6599 $12,727.17 CREDIT CARD PAYMENTS EXCEEDING S500.00 WILL BE Sales Tax (8.25%) $0.00 CHARGED AN ADDITIONAL 2.5% FEE. Total $12,727.17 Payments/Credits $0.00 Balance Due $12.727.17 Electrical Specialties Inc Invoice 1550 Langham Road Beaumont,TX 77707 Date Invoice# (409)860-5211 * Fax (409)860-5851 6/18/2024 23750-4 SB Bill To Port Arthur Water Distribution Gulf Coast Pump Station PO B ox 1089 Port Arthur, Texas 77641 P.O. No. Terms Description Amount Port Arthur Water Distribution Gulf Coast Pump Station 217 S. Gulfway Dr. Port Arthur, Texas 77640 Emergency repairs due to power failure One month rental for the generator& cables(June) 12.727.17 -- JUL Co OF PC'°? . Ft!r Rc�Ce.ter Regulated by The Texas Department of Licensing and Regulations, Subtotal PO box 12157 Austin. Texas 78711, 800-803-9202 or 512-463-6599 $12,727.17 CREDIT CARD PAYMENTS EXCEEDING S500.00 WILL BE Sales Tax (8.25%) $0.00 CHARGED AN ADDITIONAL 2.5% FEE. Total $12.727.17 Payments/Credits so.00 Balance Due $12327.17 ›I‹ Electrical Specialties Inc Invoice 1550 Langham Road Beaumont,TX 77707 Date Invoice# (409)860-5211 * Fax(409)860-5851 — - 7/16/2024 23750-5 SB Bill To 2c City of Port Arthur PO Box 1089 OF prvrr ArrrifuR Port Arthur. Texas 77641 FINAt4cE cw i+� r►s rr P.O. No. Terms Description Amount Port Arthur Water Distribution Gulf Coast Pump Station 217 S. Gulfway Dr. Port Arthur.Texas 77640 Emergency repairs due to power failure One month rental for the generator& cables(July) 12,727.17 PC,t4 1(4 Regulated by The Texas Department of Licensing and Regulations. PO box 12157 Austin, Texas 78711. 800-803-9202 or 512-463-6599 Subtotal $12 727 17 CREDIT CARD PAYMENTS EXCEEDING $500.00 WILL BE Sales Tax (8.25%) $0.00 CHARGED AN ADDITIONAL 2.5% FEE. Total $12327.17 Payments/Credits $0.00 Balance Due $12,727.17 Electrical Specialties Inc Invoice 1550 Langham Road Beaumont,TX 77707 Date invoice# (409)860-5211 * Fax (409)860-5851 8/13/2024 23750-6 SB Bill To City of Port Arthur PO Box 1089 Port Arthur.Texas 77641 0 PAST DUE P.O. No. Terms Description Amount Port Arthur Water Distribution Gulf Coast Pump Station 217 S. Gulfway Dr. Port Arthur, Texas 77640 One month rental for generator& cables(August) '' 12,727.17 2024 ARTNUR Regulated by The Texas Department of Licensing and Regulations, PO box 12157 Austin. Texas 78711, 800-803-9202 or 512-463-6599 Subtotal $12.727.17 CREDIT CARD PAYMENTS EXCEEDING $500.00 WILL BE Sales Tax (8.25%) $0.00 CHARGED AN ADDITIONAL 2.5% FEE. Total $12.727.17 Payments/Credits $0.00 Balance Due $12.727.17 ›z Electrical Specialties Inc Invoice 1550 Langham Road Beaumont,TX 77707 Date Invoice# (409)860-5211 * Fax(409)860-5851 9/9/2024 27350-7 SB Bill To City of Port Arthur PO Box 1089 Port Arthur, Texas 77641 a PAST DUE P.O. No. Terms Descnption Amount Port Arthur Water Distribution Gulf Coast Pump Station 217 S. Gulfway Dr. i lECLN ELJ Port Arthur, Texas 77640 One month rental for generator&cables(September) 12.727.17 Regulated by The Texas Department of Licensing and Regulations, Subtotal PO box 12157 Austin. Texas 78711. 800-803-9202 or 512-463-6599 $12,727.17 CREDIT CARD PAYMENTS EXCEEDING $500.00 WILL BE Sales Tax (8.25%) $0.00 CHARGED AN ADDITIONAL 2.5% FEE. Total $12,727.17 Payments/Credits $0.00 Balance Due $12,727.17 ' ' Electrical Specialties Inc Invoice 1550 Langham Road Beaumont,TX 77707 Date Invoice# (409)860-5211 * Fax (409)860-5851 10/9/2024 27350-8 SB Bill To City of Port Arthur PO Box 1089 Port Arthur, Texas 77641 P.O. No Terms Description Amount Port Arthur Water Distribution Gulf Coast Pump Station 217 S. Gulfway Dr. Port Arthur, Texas 77640 One month rental for generator&cables (October) 12,717.17 Regulated by The Texas Department of Licensing and Regulations. PO box 12157 Austin, Texas 78711, 800-803-9202 or 512-463-6599 Subtotal S12,717.17 CREDIT CARD PAYMENTS EXCEEDING $500.00 WILL BE Sales Tax (8.25%) $0.00 CHARGED AN ADDITIONAL 2.5% FEE. Total $12.717.17 Payments/Credits $0.00 Balance Due $12,717.17 ` Electrical Specialties Inc Invoice 1550 Langham Road Beaumont,TX 77707 Date Invoice# (409)860-5211 * Fax(409)860-5851 11/4/2024 27350-9 SB Bill To Port Arthur Water Distribution Gulf Coast Pump Station 2170 S. Gulfway Dr. Port Arthur,Texas 77640 P O No Terms Description Amount Port Arthur Water Distribution Gulf Coast Pump Station 217 S. Gulfway Dr. Port Arthur, Texas 77640 One month rental for the generator& cables(November Rental Billing) 12,717.17 Regulated by The Texas Department of Licensing and Regulations, Subtotal PO box 12157 Austin, Texas 78711, 800-803-9202 or 512-463-6599 $12,717.17 CREDIT CARD PAYMENTS EXCEEDING $500.00 WILL BE Sales Tax (8.25%) $0.00 CHARGED AN ADDITIONAL 2.5% FEE. Total $12,717.17 Payments/Credits $0.00 C 2� Balance Due $12,717.17 Electrical Specialties Inc Invoice 1550 Langham Road Beaumont,TX 77707 Date Invoice# (409)860-5211 * Fax(409)860-5851 12/2/2024 27350-SB Bill To City of Port Arthur PO Box 1089 Port Arthur, Texas 77641 P.O. No. Terms Description Amount Port Arthur Water Distribution Gulf Coast Pump Station 217 S. Gulfway Dr. Port Arthur, Texas 77640 Monthly Rental for the generator&cables 12,717.17 Regulated by The Texas Department of Licensing and Regulations, Subtotal PO box 12157 Austin, Texas 78711, 800-803-9202 or 512-463-6599 $12,717.17 CREDIT CARD PAYMENTS EXCEEDING$500.00 WILL BE Sales Tax (8.25%) $0.00 CHARGED AN ADDITIONAL 2.5% FEE. Total $12,717.17 Payments/Credits $0.00 Balance Due $12,717.17