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HomeMy WebLinkAboutPR 24126: TO TERMINATE THE CONTRACT WITH GULF EXPRESS CONSTRUCTION, LLC FOR REPAIR WORK, PIER AND GAZEBO AT 800 LAKEFRONT DR. (BOAT LAUNCH) cn.9 Yl art rehr� Trwa www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: January 15, 2025 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: George Davis, Director of Pleasure Island RE: P.R. 24126—Authorizing the City Manager to terminate the contract with Gulf Express Construction, LLC for repair work to the Pier and Gazebo at 800 Lakefront Dr(Boat Launch). Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 24126 authorizing the City Manager to terminate the contract with Gulf Express Construction LLC to repair the Pier and Gazebo at 800 Lakefront Drive (Boat Launch). Background: On December 3, 2024, the City Council approved Resolution 24-478, which awarded the contract for repairing the pier and gazebo at 800 Lakefront Drive(Boat Launch)to Gulf Express Construction LLC of Groves, Texas. Upon meeting with City staff in the Purchasing Division,Gulf Express Constructions,disclosed that their submitted bid contained a significant error, rendering the awarded contract amount insufficient to cover the intended services. Gulf Express has indicated that performing the required work would necessitate costs substantially exceeding the original contract amount, creating a discrepancy that prevents the contract's execution under the original terms. Budget Impact: None Recommendation: It is recommended that the City Council approve P.R.No. 24126 authorizing the City Manager to terminate the contract with Gulf Express Construction LLC and to re-solicit quotes and/or bids for repair work to the Pier and Gazebo at 800 Lakefront Dr(Boat Launch). "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R. No. 24126 1/15/25 gd RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO TERMINATE THE CONTRACT WITH GULF EXPRESS CONSTRUCTION LLC OF GROVES, TEXAS, FOR THE REPAIR OF THE PIER AND GAZEBO AT 800 LAKEFRONT DRIVE (BOAT LAUNCH). WHEREAS, on December 3, 2024, the City Council approved Resolution 24-478, awarding a contract to Gulf Express Construction LLC of Groves, Texas, for the repair of the pier and gazebo at 800 Lakefront Drive(Boat Launch); and WHEREAS, upon meeting with City staff in the Purchasing Division, Gulf Express Construction LLC disclosed that their submitted bid contained a significant error, rendering the awarded contract amount insufficient to cover the intended services; and WHEREAS, Gulf Express Construction LLC has indicated that performing the required work would necessitate costs substantially exceeding the original contract amount, creating a discrepancy that prevents the contract's execution under the original terms; and WHEREAS, it is in the City's best interest to terminate the contract to ensure financial and operational integrity; NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinion in the preamble are true and correct; and, THAT, The City Council hereby authorizes the City Manager to terminate the contract with Gulf Express Construction LLC of Groves,Texas,for the repair of the pier and gazebo at 800 Lakefront Drive (Boat Launch) due to the contractor's acknowledgment of a significant error in their bid amount. THAT, the City will Re-solicit quotes and/or bids for the repair. THAT a copy of the caption of this resolution is spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED THIS day of 2025, at a Regular Meeting of the City Council of the City of Port Arthur,Texas,by the following vote: P. R. No. 24126 1/15/25 gd AYES: Mayor Councilmembers: NOES: • Thurman"Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO F Roxann Pais Cotroneo City Attorney APPROVE OR ADMINISTRATION: Ronald B on, PM City Ma ger George Davis Director of Pleasure Island lam_.L-fdtg., Clifton Williams, CPPB Purchasing Manager EXHIBIT "A" (Original Resolution) PR 24037 12/9/24 gd �j updated --} RESOLUTION NO.a t -. L / A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH GULF EXPRESS CONSTRUCTION LLC OF GROVES, TEXAS, FOR THE REPAIR OF THE PIER AND GAZEBO LOCATED AT 800 LAKEFRONT DRIVE (BOAT LAUNCH) ON PLEASURE ISLAND, WITH A PROJECTED BUDGETARY IMPACT OF $25,500.00; FUNDING TO BE PROVIDED FROM ACCOUNT NUMBER 307-60-000-8525-00-10-000 PROJECT NUMBER P10006 WHEREAS,the Pier and Gazebo adjacent to the Boat Launch on Pleasure Island attracts many citizens and visitors daily; and WHEREAS, over the past decades, storms and deterioration have severely damaged the Pier and Gazebo located at 800 Lakefront Dr. (Boat Launch); and WHERAS, in accordance with the City's Purchasing Policy, the City solicited quotes to repair the Pier and Gazebo on Pleasure Island; and WHEREAS, a total of three (3) quotes were received and evaluated, with Gulf Express Construction of Groves, Texas being identified as the lowest responsible bidder, as specified in Exhibit"A"; and WHEREAS, it is recommended that the City award the contract to Gulf Express Construction of Groves, Texas, for the repair of the Pier and Gazebo at 800 Lakefront Drive(Boat Launch)on Pleasure Island; and NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager is hereby authorized to enter into a contract, in substantially the same form as attached hereto as Exhibit "B", with Gulf Express Construction LLC of Groves, Texas,for the repair of the Pier and Gazebo at 800 Lakefront Drive(Boat Launch),with a projected budgetary impact of$25,500.00; and THAT,funding is available in Account No. 307-60-000-8525-00-10-000 Project Number P10006; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED on this day of ,, ,2024 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote AYES: Mayor: (Dc0-Il.Q Preiten.. t c L s I Councilmembers: �►.C�S- C NOES: --e_.—> PR 24037 11/21/24 gd an Bartle ayor ATTEST. APPRO ORM: erri Bellard Roxann Pais Cotroneo City Secretary City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton, CPM Ge ge Davis 1 City Manager cx.� Director of Pleasure Island APPROVED AS FOR AVAILABILITY OF FUNDS: J-357.31-441°' 64,4114.:, Lynd Lyn} Boswell,MA, ICMA-CM Clifto� . Williams, Jr., Director of Finance Purchasing Manager P. Exhibit A 1 La x °, I. c "v c . , = e Qo © c n c MI rC n tl I � c n O n rc re ac et r et C Yip c o ° c "p T O "t c O t%. � — .sr) a. V1 V D C OC > eDC Ofi <,n. 0"1 IvC a- A. C r 'y et O V O 't O "0 O 04. 41. 4. N 0 O R c X z Exhibit B 4 CONTRACT FOR REPAIR OF THE PIER AND GAZEBO LOCATED AT 800 LAKEFRONT DRIVE (BOAT LAUNCH) ON PLEASURE ISLAND THIS AGREEMENT, made this day of , 2024, by and between the City of Port Arthur,Texas a municipal corporation organized under the laws of the State of Texas, hereinafter called"OWNER" or"CITY"and Gulf Express Construction,LLC of Groves,Texas hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Agreement shall be for thirty (30) days from the start date on the Notice to Proceed, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle within thirty (30) days written notice. 2. The CONTRACTOR agrees to perform all the Work described in the bid/quote/proposal and comply with the terms therein for the total sum of$25,500.00. 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms in the amounts stated in the bid documents. 5. The term "Contract Documents" means and includes the following: 1) Agreement 2) Bid/Quote/Proposal 3) Notice of Award 4) Notice to Proceed 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 1 7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first written above. Signed on the day of 2024. ATTEST: CITY OF PORT ARTHUR BY: BY: Sherri Bellard, Ronald Burton, CPM, City Secretary City Manager Signed on the day of , 2024. WITNESS: GULF EXPRESS CONSTRUCTION, LLC BY: BY: PRINT NAME: PRINT NAME: TITLE: , 5589 Gulfway Dr.Groves TX 77619 (409)99960401 (409)5488033 www.gulfexpressconstruction.corn gutfexpress40 ?gmait.eom office.gutfexpressconstruction@gmait.coat LAKEFRONT PIER- DECKS,KIOSK,BOAT LAUNCH -Prep Kiosk 4 pillars that has gratify. Paint or stain Oil grade(customer will pick)post of kiosk all around roof frame,Aprrox.480'x 10' Total Materials& Labor$5,800.00 -Repair 2*6 handrail 4 ft bottom and top and add part of new post decking up Total Materials& Labor$550.00 -Reinforce as needed to add stability and prevent on pier handrails will be anchored to pilings Total Materials& Labor$7.500.00 -Replace 5000 Screws on kiosk decking and Pier Total Materials& Labor$5,500.00 -Repair and add post caps on damaged pilings. 41 CAPS aluminum flat board 1" $150.00 ea Total Materials& Labor$6,150.00 ESTIMATE VALID FOR 30 DAYS! WE LOOK FORWARD TO WORK WITH YOU! Total Cost: $25,500.00